Monday vs ClickUp: Which Tool is Better for Project Management?

In the market for a project management tool and looking to compare ClickUp and Monday? Both of these software apps offer powerful features and capabilities, but they are designed with different users in mind. 

So, which should you choose? Before making any big decisions, let’s thoughtfully compare Monday and ClickUp based on features, performance, collaboration capabilities, customization options, scalability, and cost.

By evaluating each product through identified criteria it will be easier for you to make an informed decision about your next project management solution.

Let's dive in!

What is ClickUp

ClickUp is an all-in-one project management tool and productivity app designed for all users. This software offers over a hundred customizable features to help you manage projects and delegate tasks, making it a great tool for managing projects and resource management. ClickUp's powerful features allow teams to collaborate and work together all in one place to achieve project completion and success.

Best Features

• More than 35 ClickApps to help you customize your space
• Choose from 15+ different views that will work best for a team or project
• Provides integration to popular finance, Payroll, HR management system, and CRM systems

Limitations

• Learning curve due to amount of available features 
• No Table view in the mobile app, yet

Pricing

• Free: Free forever
• Unlimited: $5 per user per month
• Business: $12 per user per month
• Business Plus: $19 per user per month
• Enterprise: Contact sales

User Ratings

G2: 4.7/5 (4800+ reviews)

Capterra: 4.7/5 (3100+ reviews)

“ClickUp is an incredibly flexible platform that truly revolutionized how I worked. The ability to customize the system to fit my workflows was a major selling point when I first looked into it and something that has been invaluable ever since. It offers me the unique opportunity to choose from a range of pre-made tasks, processes and boards or create my own - allowing me unlimited freedom in designing how I want to get things done.

The flexibility of Clickup also allows for collaboration between different members of the team without any hassle. Every user can have their own customized view and share what they’re working on with others so everyone is always on the same page. This makes communication much more efficient, as well as reduces errors through shared knowledge about which tasks are assigned where and by whom.” - Xavier W., Director

Sign up for ClickUp for free, no credit card required

What is Monday

Monday.com is an intuitive project management platform that allows team members to collaborate, communicate and manage projects. It features a range of powerful project management features designed to help multiple teams stay organized and on track, such as user-friendly dashboards that provide real-time visibility into the progress of projects, task automation features to streamline processes, and open API that enables integration with other apps and services.

Best Features

• Hundreds of visual and customizable templates to help you get started
• Integrates with a ton of tools in just a few clicks
• View data as a map, calendar, timeline, kanban, and more

Limitations

• Time consuming and overwhelming to set up
• Limited customer support - lacks phone and chat service

Pricing

• Free Plan
• Basic: $10 per member/month
• Standard: $12 per member/month
• Pro: $20 per member/month
• Enterprise: Custom pricing

“It is a very complete platform, which allows team members to interact collaboratively from multiple devices, automates project execution flows, and parameterizes actions so that they do not require human treatment, all of this increases productivity and favors the follow-up of projects in one extraordinary way.” - Marianela F., Management Consultant

ClickUp vs Monday in the Community

When looking for reliable information about ClickUp vs Monday, it is important to include resources from the community. This is because the community perspective offers a unique view on each of these tools, as members are unbiased and have likely used both options themselves. 

Check out this video from a popular influencer:

Using the G2 Grid for project management software comparison is also a great way to quickly evaluate the two tools and make an informed decision. G2Crowd sources from a diverse set of user reviews to create this measurement to help potential customers compare different solutions side-by-side. 

As you can see, ClickUp scores very well and is in the leader category while Monday can be seen near the top of the grid.

Depending on your use case, you may want to consider these scores and rankings as they are a very good reflection of current user satisfaction and indication of future potential.

ClickUp vs Monday on Reddit

What better way to really get a feel for a tool than reading through what users on the internet are candidly sharing? Check out some Reddit posts on both tools.

ClickUp Reddit Review

“What I like about ClickUp is its flexibility. Certainly it is not going to tick all the boxes. But it brings a solid suite of features. For me, it is fantastic that lists are flexible and support custom fields. There's various ways to display your tasks - Gantt chart, Kanban, tabular etc. You can reference ClickUp Docs as well - think of it like a simplified MS Word but being able to reference your tasks. I use it for my personal projects, for a list of books I want to read, for tracking gift ideas, for managing more complex personal side projects etc.” - via Reddit

Monday Reddit Review

“I would have to say that because Monday is a little bit general in a sense, they kind of do a little bit of everything and they don’t fully specialize in one thing. At the same time, I would say that that’s also what makes them unique so if you want a tool that it’s able to accommodate pretty much all of your needs then Monday is a great option. There are other tools that are more specialized in that sense but Monday is really great and we use it all the time.” - via Reddit

Now, onto our honest opinions on different categories of comparison between Monday and ClickUp.

Usability and Feature Comparison

ClickUp's Usability and Features

ClickUp is known for its intuitive and user-friendly interface. Its drag-and-drop capabilities allows users to easily use the tool and the Home feature displays all your tasks in one place. There are over 15+ custom views available for anyone, from individual contributors to executives, to see work from their point of view. 

Besides the standard project management tools such as Gantt charts, Kanban boards, and Sprints, ClickUp also offers a variety of unique features such as the screen recording Clip feature. Record your screen and attach it directly to ClickUp tasks, saving you from having to use other screen recording apps such as Loom. 

Its whiteboards are an incredibly useful and versatile tool that allows users to visualize concepts, brainstorm ideas, and plan out entire projects. You can create an unlimited number of boards that can be viewed by anyone with access. The boards are also customizable, allowing users and guests to add text, images, notes, and more.

The sheer multitude of ClickUp features does make it a bit difficult and overwhelming for beginners. This can be compensated by being able to turn on and off different ClickApps so you can choose which features you want enabled for your team to eliminate overwhelm.

Sandra D., a digital marketing specialist says: “As a Scrum Master, I feel that ClickUp is a marvelous tool for any Agile marketing teams out there. We have biweekly sprint planning sessions, and using ClickUp makes getting through them a breeze. Custom views can be created at all levels -- for an individual list (we use these to separate business lines within our team), for an entire folder (which we use for a view of all the areas of our team). At the folder level, during grooming, I filter by all items due in the coming two weeks and then we can go through them and groom them. ClickUp allows for custom fields so that any details that are relevant across the board on a task can be filled in. This allows us to keep tasks organized by their values in the custom fields.”

Monday's Usability and Features

Monday.com is an intuitive project management application that is great for both beginners and those with a background in software development. It is great for handling various kinds of projects of any size. The application has a clean user interface that requires little to no training before use. 

Despite the tool’s simplicity, it can be customized with various integrations, tools, and widgets to provide more context and information about each task. Monday.com has a set of templates to help each user set up a dashboard depending on a project or campaign.

Lauren G. says the following: “The flexibility of Monday sets it apart from other similar project management products. It is relatively intuitive for new users and there are plenty of templates and support documents to help people get started.”

Collaborative Capabilities Comparison

ClickUp's Collaborative Capabilities

ClickUp's collaboration features make it an ideal choice for distributed teams and remote work. Its wide range of features allows users to communicate quickly and effectively, no matter where they are located. For example, you can assign tasks to team members, comment on tasks and projects, @mention teammates and assign comments to them, and create task lists that can be shared with contractors and clients outside of your team. 

ClickUp's Chat View is also an incredibly useful feature that allows users to communicate and brainstorm easily in a specific List or Folder without having to switch between different applications. There's also an in-built Calendar feature that syncs with Google and Outlook calendars to help team members decide on important dates and team meetings. 

Its broad range of features makes it a great choice for team leaders, project managers, and other team members handling multiple projects to get organized and collaborate more effectively.

Reema D., an associate director says: “The best parts about ClickUp are the potential for collaboration and the visual ability to watch tasks go through stages of completion. My team uses ClickUp primarily for candidate tracking and hiring. Through ClickUp, my team can share candidates, track contact logs, view resumes through their attachment upload feature, make notes, and move the candidate through the hiring process.”

Monday's Collaborative Capabilities

Monday.com is a collaborative platform that allows members to better communicate with their team members regarding projects and tasks. The platform can be customized depending on which projects each user is working on. Organizations following agile methodologies will find the application offering features that can support their current process and workflow.

It is a flexible platform that supports task management, project follow-ups, embed dashboards, and integrations with third-party applications. Monday.com currently does not have an in-app chat. Instead, users can comment on each task and stay updated with each other’s progress to identify any setbacks or opportunities to work together and address any issue.

Brunno Bergamo says this about Monday.com’s collaboration features: “The platform helps a lot in the intuitive way of managing activities and especially in the collaborative way of allowing the other people involved to be able to work online. What I miss, perhaps still due to inexperience with the platform, is how to obtain automation opportunities or improve the performance of managing settings to provide better results in managing activities.”

Customization and Scalability Comparison

ClickUp's Customization and Scalability

ClickUp is highly customizable and can be tailored to fit the specific needs of any organization or individual. It is designed to accommodate a diverse range of users, including neurodiverse users. For example, users can customize their view with different filters and sorting options, such as due date, assignee, priority and tags. 

Its scalability is enabled by the multi-dimensional structure - for instance, ClickUp’s organizational hierarchy allows users to structure their workspace in whatever way works best for them. ClickUp also offers extensive reporting capabilities which can be adjusted depending on the size of an organization. For example, businesses can customize reports to track specific metrics, such as project progress, total time tracked or employee workload. 

This makes it a great solution for organizations of all different sizes and types that are looking for an intuitive yet powerful project management tool. 

Dimitrije C., Head of Audio agrees: "I think ClickUp is very good at making large-scale processes visible to a large number of teams and people, and for me, it's been a massive improvement compared to a few project management solutions we've used previously in that aspect, especially since we started remote work. I don't know how I'd be able to keep up with the work of other departments in my company if I didn't have the flexible options of ClickUp, for following only the tasks which are relevant for my team and me."

Monday's Customization and Scalability

Customize and plan your workflows and project boards with Monday.com. The tool also allows users to set up a different board for each project. Set up a specific workflow according to the schedule and task for each project. 

Monday.com gives users an overview of project deadlines and tasks in a calendar or list view. Users are able to include which widgets they need to include in each dashboard to personalize and better organize each task according to each project’s requirements. This will also give users and team members a better understanding of what the task is all about.

Lauren B., a project manager comments: "At first it was a great tool to play around with to figure out the best way to track our event and who was working on what portion. The quick look at the colors to see the progress was great. There was a place to put notes and mention people in posts to let them know there are tasks waiting for them. However, the customization was not the best. If you added one column to a section, it added it in for all sections. I did not have the time to take a deep dive but maybe if we got a higher package we would have more functions to organize. It was encouraging/discouraging to see the progress of the event and held people to be accountable for their portion. However, having to update this daily as we got closer to our event got too laborious to do. In concept, it's a good tool, but was not the right fit for my company and I."

Cost Comparison

ClickUp's Pricing

By offering several plans, ranging from the free Forever Free plan to the Enterprise Plan, ClickUp has something for everyone. The Forever Free plan is perfect for small teams who need basic project management capabilities and don’t require the comprehensive feature set of a premium plan. For those looking for an even more advanced project management solution, the Unlimited Plan and Business Plan provide access to powerful features such as Gantt charts, timelines and workload management.

ClickUp's Enterprise Plan is the ideal choice for more complex organizations. It is designed to meet even the most demanding needs, from HIPAA compliance and whitelabeling to custom integrations and dedicated support.

Here's what Allan G., a project manager says about the cost: “[ClickUp] allows me to treat my business like software. I can adapt procedures so that orders flow through our company naturally. It can work like a manual ERP if you set it up correctly. I love that you can really do whatever you want, all for a very low price.”

Monday's Pricing

Monday.com’s pricing plan can be a bit high for small teams or businesses. The application is free to use for up to two seats. An upgrade to a Basic plan will cost $8 per seat per month. Teams that need features such as a calendar view, automation, guest access for third-party collaborators and more will need to upgrade to a Standard plan for $10 per seat per month.

The application can be upgraded to a Pro plan for teams and organizations with complex workflows who need more automations, integrations, time tracking, and more. This plan starts at $16 per seat per month. All plans can be purchased annually for a discounted rate. Enterprises may contact Monday.com for a custom plan with enterprise-scale features.

Aeriel Nicole T., mentions this about pricing: "It's a little pricey because it works on a per-user basis to get the most out of the software. It would be useful to have a master database into which to read data so that various lists could be linked."

Monday vs ClickUp: Bottom Line

Choose ClickUp if:

• You’re looking to streamline your projects with tasks and goals
• You’re looking for features like smart notifications, time tracking, custom exporting, and milestones
• You’re looking for a tool that offers unlimited storage plans

Choose Monday if:

• You’re looking for a tool that is great for beginners use
• You are able to set a budget for a paid tool
• You need an easy way to create and send reports