Best daily planner apps

The 11 Best Daily Planner Apps For More Productivity

Posted by Alisha Shibli
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As a professional, you need a system. Juggling work and personal commitments can get gruesome if you don’t have a method to the madness. Therefore, the need for daily planner apps. When you make planning and prioritizing a habit, you set yourself up for success...on a daily basis, not matter the type of planner that you use.

Some of the best daily planner apps help you organize your day and choose tasks that need to be addressed on priority. These apps also help ease your mental load because you know that everything you need to remember or do is already put in one place.

If your objective is to get the most out of your day and stay on top of your tasks, then this list of the 11 best daily planner apps is a great place to get started.

What is the best daily planner app?

1. Friday

Format: Web

Friday helps you integrate your work in one place so that you can have a clear sense of what you need to accomplish, which is ideal when you are working remotely. You can see your meetings, tasks, and routines for the day in one place pulled from tools you already use. Friday collects information from all these apps to give you a clear view of your day so that you can focus on being productive

Best features:

  • See your meetings next to your tasks
  • Receive a daily agenda notification that summarizes the day ahead
  • Block distracting websites with the Chrome extension
  • Block off time to focus and automatically go into do-not-disturb mode in Slack

“I’ve tried managing a distributed team via Slack, PM tools, email, and Hangouts before. It’s unmanageable. Friday’s toolset is exactly what was missing to allow people in different time zones to work together seamlessly.” - Steve Moseley CTO @ Unstack

Pricing:

  • Individuals - free. You can get started here.
  • Teams - $6/per person /month
  • Company/Enterprise - Tailored to your business needs

2. Todoist

Format: Web, iOS, Android

Todoist is a great way to stay on top of your tasks and be productive. It’s an easy-to-use to-do list app that lets you manage and share your tasks with your coworkers. Todoist offers multiple features such as subtasks, sub-projects, recurring tasks, notifications, different priorities, and more.

Best features:

  • Easy to organize your tasks into subtasks and more
  • Prioritize tasks based on how important they are
  • Get a clear view of your day in an easy-to-use interface

“Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the numerous projects & tasks I have to juggle.” -- Capterra

Pricing:

  • Basic: Free
  • Premium: $3/person /month
  • Business: $5/person /month

3. Any.do

Format: Web, iOS, Android

Your work and tasks aren’t limited to your job. From the moment you get up till you go back to bed, there are a variety of things that need to be done such as buying a birthday cake to following up with a client. Any.do helps you organize your life and your tasks taking away the overwhelm and improving productivity.

Best features:

  • Create and manage tasks easily
  • Available on all devices including smartwatches
  • Manage project by creating a roadmap and assigning tasks

“Managing my time with Any.do has really improved my time management and let me know which task I need to prioritize based on the due date.” - Capterra

Price:

  • Basic - Free
  • 1 month - $5.99 /month
  • 6 months - $4.49 /month
  • 12 months - $2.99 /month

4. Things 3

Format: iOS, Android

Made in Germany, Things 3 is a fine example of good engineering. It is designed not only to offer a great user experience but to be perfectly functional as well. Things 3 is the perfect app for those who want something that they can start using immediately without going through different “how-to’s.” 

Best features:

  • Set reminders and never miss a task
  • Forward an email to Things 3 to make it a to-do
  • Add cool widgets

“Things makes it easy to take something I'm holding in my physical brain, put it in a trusted system, and forget about it until the time I need to remember it.” - Software Advice

Price:

  • One-time: $9.99 /month

5. Google Calendar

Format: Web, iOS, Android

Google Calendar is perfect to see how your day, week, and month look like in terms of meetings, work, and more. Friday lets you connect your Google Calendar with your to-do apps to give you a much clearer picture of your day.

Best features:

  • Get an email first thing in the morning to see what your day looks like
  • Connect all your apps for seamless productivity
  • Stay updated on upcoming meetings and pending tasks

“It's pretty spectacular so far, we're really happy with scheduling a hangout video meeting seamlessly, booking coworker's schedule based on their availability saves time!” - Software Advice

Price:

  • Free
  • Pro - $6 /month
  • Enterprise - Tailored to your business needs

6. Notion

Format: Web, iOS, Android

Notion is one of the better-looking workspaces to organize your tasks, create notes, project plans, presentations, organized docs, and more. You can use the tool for yourself or invite your entire team to collaborate in one place.

Best features:

  • Seamless cross-functional collaboration
  • Create a detailed database for your existing and new employees
  • Track projects and keep an eye on your tasks

“I love the simplicity of Notion. I appreciate Notion's simple design and ability to customize as much as needed.” - G2 Crowd

Price:

  • Personal - Free
  • Personal Pro - $4 /month
  • Team - $8 /month
  • Enterprise - Tailored to your business needs

7. Twobird

Format: Web

Whether it's returning an email, collaborating with your family on a party list, or remembering a follow-up — Twobird lets you manage it all from your inbox. It takes away the need for having an additional app and works with what you already have.

Best features:

  • Prioritize your tasks according to the importance
  • Clean up unwanted subscriptions by easily unsubscribing
  • Manage everything from one place – your inbox

“I’m so happy I found this app. It has the perfect balance of features and simplicity.” - App Store

Price:

  • Free

8. Trello

Format: Web, iOS, Android

A to-do list is just one of many features that Trello offers. At its core, it’s a project management tool that helps teams collaborate seamlessly. It uses a kanban board approach where you assign dashboards that contain individual cards underneath each with the task details. Integrate Trello with Friday.

Best features:

  • A great project management tool for large teams
  • Create and assign to-dos along with due dates
  • Move cards across dashboards to see progress on a project

“Trello was the answer to my prayers. I have been so much more productive since implementing Trello.” - Capterra

Price:

  • Free
  • Business Class - $12.50/person /month
  • Enterprise - Tailored to your business needs

9. Microsoft Outlook

Format: Web, iOS, Android

Emails aside, Microsoft Outlook, has become a great scheduling and events tool over the years. You can easily access your Microsoft Office files, add smart filters, transform your inbox to a priority inbox and more. If you integrate Microsoft Outlook with Friday, you can easily connect the app with your other to-do and project management apps to give you a much clearer picture of your day.

Best features:

  • Schedule emails
  • Share calendars
  • Manage tasks efficiently

“Microsoft 365 has helped us collaborate easily and transform digitally across various processes in our business.” - Software Advice

Pricing:

  • Microsoft 365 Business Basic - $5/person /month
  • Microsoft 365 Business Standard - $12.50/person /month
  • Microsoft 365 Business Premium - $20/person /month
  • Microsoft 365 Apps - $8.25/person /month

10. ZenDay

Format: Android

As the name suggests, ZenDay, is meant to bring more zen to your day. The app gives you the option to focus on just one task or see your entire day before getting started. It has a color-coding feature that helps you prioritize important tasks and note pending to-dos.

Best features:

  • Color coding tasks to ensure you don’t miss anything
  • Seamlessly syncs with all your calendars
  • Debrief on your previous weeks to check your progress and improvement

Pricing:

  • In-app products ranging from $2.90 – $19.00 per item

11. Habitica

Format: Web, iOS, Android

Habitica is a free productivity and habit-building app that gamifies your daily life. It offers in-game rewards and punishments to motivate you to complete your tasks. Habitica also offers a strong social network to inspire you and help you achieve your goals to become healthy, hard-working, and happy.

Best features:

  • Earn rewards for your goals
  • Social community to feel inspired
  • Stay accountable by tracking your goals and to-dos

“With Habitica being a highly customizable game, you truly can gamify your habits and tasks to suit your own level of creativity, utilitarianism, minimalism, and community engagement.” - App Store

Pricing:

  • Free

What Is The Best Daily Planner App For You?

When deciding on which daily planner app to use, look for options that have features that are most relevant to you and your daily schedule. It should become a part of your daily life and help you plan your day better.

To understand which tool would be the best option for you, think about what makes the best daily planner app for you:

  • Does it reduce distraction?
  • Does it make you more productive?
  • Do you like the UX?
  • Is it compatible with all the devices that you use?
  • Can it integrate some of your most-used apps into it?
  • Does it fit your budget?

Explore all the options and try the free version of some of the best daily planner apps to see which one suits you the best.

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