15 Best Team Management Software Tools

Posted by Alisha Shibli
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Building a strong remote team takes more than just a powerful internet connection. Effective team management is an art, especially when the team is spread across borders and different time zones. 

Eventually, it all comes down to leadership, navigating remote work communication challenges, and knowing how to operationalize the core processes.

For example, some of the top challenges of most remote teams include:

  • Employee performance: Setting and following the right KPIs.
  • Team communication: With a globally distributed team, it’s easy for important messages to fall through the cracks.
  • Collaboration and task management: Assigning and staying on top of tasks and projects requires the right set of tools in a remote set up.
  • Workload: it’s crucial to keep remote employee capacity, availability, and overtime in mind to avoid burnout.
  • Team rapport: Managers need to find ways to ensure that the team members bond well with each other despite the physical distance.

But good news! There are various team collaboration tools, productivity tools, task management software, and status update tools to complete your team management software stack. Use these to add structure to the chaos. Get familiarized with the best practices for remote teams and follow them as much as you can. And of course, use a team management tool mentioned below to build systems and processes for maximum productivity and collaboration.

1. Friday for Team Updates, Goal Setting, Daily Planning & More

How can you keep up with your remote team, even if you’re not working in the same place or at the same time? Friday automates status updates, provides routines and check-ins, and helps teams feel connected while avoiding another meeting. Your team will have a solution that they love to use, while also integrating with your specific tech stack, including team communication, calendars, and project management tools. 

Best Features of Friday

  • Planner: Start your day knowing exactly what you need to accomplish. Combine all of your calendars, integrate your project management software, add your must-do tasks, and know what your day looks like. 
  • Automated Work Routines and Stand-Ups: Automate your daily stand-ups and status updates with Friday. Ask questions to your teams, provide weekly CEO updates, and know what your team’s priorities are for the week.  
  • Power-Ups: Say thanks, track goals, offer ideas for improvement, and connect with icebreaker questions. Power-ups boost your workday to help stay on track--both personally and professionally. 

Friday provides a structure to your team that layers on top of Slack, Teams, and other tools like Trello that you already use. 

Work with your team on goal setting, and then connect your work via your preferred project management tool. 

With the Planner, you can individually plan your day, see your meetings, and the top tasks that you need to complete. 

What People Say About Friday

Friday gives us a way to ensure that we are aware when things aren’t going as well as we think. We can then action those messages, improving engagement and overall well-being in GoodCall." - Blake Whittman, CEO of GoodCall Recruiting

Pricing:

  • Free Forever: Daily Planner, Unlimited Routines, Unlimited Users, 3 Week Response History, Kudos and Icebreaker Power-Ups
  • Pro at $6 per month: Free plan + Unlimited Response history, Advanced Reports, Data export, Premium integrations, Goals Power-Up
  • Business: Other plans + anonymous workflows, API integrations, Enterprise integrations, Advanced roles, Ideas Power-Up, SSO/SAML, dedicated account manager

2. Toggl for Time Tracking

Toggl is a time tracking team management software that makes it incredibly easy for you to manage remote teams. You can plan projects, assign tasks, and collaborate effectively with your team across different time zones. It integrates easily with all your popular team management apps such as Slack, Asana, G-Suite, and more.

Best Features of Toggl

  • Highly visual app
  • Easy to track your to-dos--weekly, monthly, yearly
  • Seamless integration with all the popular apps (Slack, G-Suite, etc.) 

What People Say About Toggl

“We use Toggl to track time per customer for ongoing projects. We track actual hours spent on a project compared to the estimated hours for many reasons. This allows us to make intelligent decisions on future bids and allows us to demonstrate to clients how their hours are being spent and the value in those hours.” - TrustRadius

Pricing

  • Free for up to 5 users
  • Starter - $9 per user per month
  • Premium - $18 per user per month
  • Enterprise - Request for quote

3. Clockify for Time Tracking

Clockify is a free team time management app with some wonderful features. It helps you track which team member is working on what, track their process and overall productivity level across weeks.

Clockify Time Tracking Team Management Software

It has a simple interface where you can add unlimited users to unlimited projects. Assign tasks, set timelines, and let your team members track their progress and time spent on each task as they complete their assignments.

One of the key highlights of this tool is its dashboard--as a project lead, you can see the weekly breakdown of your team’s tasks, and know who worked on what and who was most active during the week.

4. Harvest for Time Tracking

Harvest is an online time tracking and team management software. It’s a great tool for remote teams to track time and generate professional looking invoices. You can use the tool to communicate with your clients and update time/data on your weekly timesheet in a seamless manner.

Harvest team management time tracking

Best Features of Harvest

  • Cost-efficient investment
  • Track time and share professional-looking timesheets

What People Say About Harvest

“It just works. Creating an offer, turning it into an invoice, setting everything up... it just works easy. In contrast with many software you can use for invoicing, Harvest doesn't try to do it all, it just keeps things simple. Probably too simple at times, but I never ran into any issues as we have straightforward product & services lines to add to our invoices.” - Capterra

Pricing

  • $12 per user per month

5. Asana for Project Management Software

Asana offers the best of both worlds. It gives you a kanban board and a listview depending on what you prefer. You can either assign your team members to cards (kanban board) or assign tasks (list projects). Whatever option you choose, you get features such as attachments, sub-tasks, labels, descriptions, and comments to add to your tasks

You can also mark certain tasks as milestones, define dependencies, and add deadlines to your tasks. To further enhance team communication, Asana offers a “Conversation” section where you can post updates and discuss the progress of the tasks. It also has a “Files” section that stores all your attachments that are added to the tasks for easy access.

Best Features of Asana

  • Offers both kanban and list view for task management
  • Can add milestones, define dependencies, and add deadlines to your tasks for multiple projects
  • Offers a “Conversation” section to discuss the task
  • Offers a “Files” section that stores all your attachments for easy access

What People Say About Asana

“What I like the most, when it comes to team collaboration in Asana, is the task assignment function as we can simply assign tasks to each other and combined with Slack integration we immediately get notified about that in Slack as well. That way we really improved task tracking and execution. One thing that I find very useful is that Asana enables both list view and Kanban view, as later is especially appreciated by some of my coworkers.” - Capterra

Pricing

  • Basic plan - Free
  • Premium - $13.49/monthly ($10.99/month if billed annually)
  • Business - $30.49/monthly ($24.99/month if billed annually)
  • Enterprise - Request a quote

6. Trello for Project Management Software

Trello is one of the most popular and well-known free project management software solutions. It follows a “cards' ' system in a kanban board. Assign tasks or “cards” and then track their progress as they move their cards to appropriate sections. Trello allows you to set a step-by-step process of how a task is supposed to move from inception to completion.

Your team can create as many columns as they like and make the process as detailed as possible. For example, if you’re launching a marketing campaign, then you can add columns such as “Ideation,” “To-Do,” “Updates,” “Launch,” and “Completed.”

You can organize your projects and cards by adding tags, attaching files, and defining deadlines. Use it as a collaboration tool, and track your progress and also get a comprehensive view of how the work is progressing.

Best Features of Trello

  • Assign “cards” as tasks
  • Create a step-by-step process by adding different columns
  •  Create card checklists for sub-tasks within main tasks

What People Say About Trello

“Out of all the work-related applications that we've tried, Trello is one that has really stuck. We're huge Trello users and I love it's easy to use interface. The best thing about Trello is how it's structured - mainly incorporating boards and cards as the foundation of its system. The raw simplicity of creating cards and dragging them across boards to indicate progress is a brilliant way to organize work. On top of this, Trello comes with a giant array of add-ons and extra features (paid and free) that are designed to help users with various tasks.” - G2

Pricing

  • Free
  • Business Class - $12.50/month ($9.99/month if billed annually)
  • Enterprise - $17.50 per month for 100 users

7. ClickUp for Project Management Software

ClickUp is one of the popular team management apps for productivity and project management. It helps remote teams manage workflow in a more efficient and collaborative manner. It offers all the important features to enhance productivity such as task management, project/time tracking, Gantt charts, collaboration, recurring tasks, and more.

Best Features of ClickUp

  • A great productivity and team management software
  •  Ease of managing workflow across teams

What People Say About ClickUp

“ClickUp is awesome! I don’t know how I worked without it before. If you have a small team, ClickUp is the best way to collaborate on large and small projects. The free version is excellent and offers everything you need. If you are a larger company, you may go to upgrade for additional features, but regardless you will be satisfied because it’s a life-saving software for my team.” - TrustRadius

Pricing

  • Free plan
  • Unlimited - $5 per member per month

8. Slack for Team Communication

Slack is a real-time mobile and desktop app that helps you streamline team communication. You can create private and public channels, send direct messages, files, plan and discuss your projects in a seamless way. 

The app allows you to send notes, files, documents, videos, photos, feedback, audio messages, or anything you need to communicate effectively. You can pin important messages for easy access for all your colleagues.

Best Features of Slack

  • The “/remind” command allows you to send out reminders to your team members.
  • Real-time communication app to discuss and plan your projects.
  • Create private and public channels to engage and communicate with users company-wide.

“Our entire company is on Slack, which is great since we have employees located in different countries. I particularly like the sense of transparency it gives to our organization: We have a lot of different channels for business areas (marketing, engineering, etc) but they're all open for other employees to join and see what's being discussed.” - TrustRadius

Pricing

  • Free for small teams trying out Slack for an unlimited period of time
  • Standard - $2.67/month
  • Plus - $5/month
  • Enterprise Grid - Request a quote

9. Microsoft Teams for Team Meetings & Team Communication

Microsoft Teams is a great collaborative tool and team management software. It provides a true chat-based hub for seamless teamwork and collaboration. It’s a straightforward and user-friendly tool that requires little to no set. You can have a real-time conversation on chat or do a video call and screen sharing--all from one platform.

Microsoft Teams Team Management Software

Best Features of Microsoft Teams

  • Integrated with all MS applications.
  • One platform for all kinds of communication (chat and video)
  • Straightforward and easy to set-up

“Microsoft Teams has become our organization's global collaboration platform. It addresses the need to work together - esp now that everyone is socially distant. We use it for text, meeting management, and video calls on a daily basis. File sharing has some use as does the Planner function, but these are still shared with other applications as well.” - TrustRadius

Pricing

  • $5 per user per month

10. Zoom for Team Meetings

The video conferencing app, Zoom, gained immense popularity in 2020 when the world was forced to adopt remote work. It’s one of the most widely-used web conferencing platforms and team management apps for remote companies. Zoom has an easy to use interface that supports audio/video calls, chats, and interactive features such as reactions.

Zoom Team Management Software

Best Features of Zoom

  • Record important meetings
  • Screen sharing and chat features
  • Create separate meeting rooms for team building activities

What People Say About Zoom

“Zoom has been the most interactive and user-friendly video conferencing and chat software that I've used so far. Zoom is widely integrable with most calendar apps and makes it easy for you to schedule meetings with your clients and invite others to screen sharing sessions. We use it across the organization. We use Zoom internally for chat purposes, we love the client zoom app and all its functions.” - TrustRadius

Pricing

  • Basic - Free
  • Pro - $149.90/yearly license
  • Business - $199.90/yearly license
  • Zoom United Businesses - $300/yearly license

11. Loom for Team Meetings and Screen Recording

Loom takes team communication and screen sharing a notch up. It turns non-productive meetings into productive hours. Loom users can record their screens, generate a custom URL for every video recording and share it with their team members for easy access.

Best Features for Loom

  • One of the best screen recording apps available
  • Easy to use
  • Integrates seamlessly with Google Chrome 

What People Say About Loom

“I love how easy it is to record help videos, troubleshooting videos, and demos with Loom! I also love that I can simply share the URL with someone, and they can watch the recording instantly. I know some other software requires you to login with your account or with a password in order to access the recording, but with Loom you do not need anything other than a browser to see the recording!” - G2

Pricing

  • Starter - Free
  • Business - $10/monthly ($8 if billed annually)
  • Enterprise - Request a quote

12. Twist for Team Communication

For a remote team, Twist is a great communication app. It helps you organize your conversations by storing important information, points, and comments in subjects within threads.\

Twist is more or less similar to Slack wherein it offers features such as creating specific channels, sharing files, photos, videos, audio messages, and more. The only difference between the two team management apps is Slack offers real-time communication, whereas, Twist offers a slower, more contextual approach to conversations.

This makes it easy for your remote team members to check-in on specific threads and gets up to speed on topics that are most relevant to them.

Twist team communication and team management software

Best Features of Twist

  • A slower, more contextual approach to communication.
  • Organize conversations as comments in specific threads.
  • The Inbox feature allows you to track new updates.

What People Say About Twist

“Twist is based around threads which is great. It really helps keep conversations focused and on task. No other software has thread support quite like Twist. If your team is looking for the best thread support then Twist is a good choice.” - G2

Pricing:

  • Free - $0 per user per month
  • Unlimited - $5 per user per month

13. 15Five for Performance Management

15Five helps you establish consistent and standardized processes to support the development of your team. It gives team leaders the resources to manage their teams and stay on top of tasks and improves employee engagement.

15five team management software

Best Features of 15Five

  • Promotes transparency, trust, and employee engagement
  • Generate higher-levels of performance with insights on motivation
  • Support the development of your best employees

What People Say About 15Five

“15Five is a great tool for interacting with remote team members. With not being able to interact on a daily basis, 15Five helps keep us in the know about the overall "temperature" of each employee. It's a great way to build community and boost morale, even from a distance. This provides a platform to raise concerns/challenges we are facing so we can connect to resolve any issue.” - TrustRadius

Pricing

  • Basic - $7 per person per month
  • Plus - $14 per person per month
  • Performance - Request a quote

14. Notion.so for Knowledge Management

Notion is a knowledge management and collaboration app that not only helps you streamline your tasks and notes but also offers a unique office Wikis feature to detail your company’s values, cultures, and rules. It’s a great resource for new hires to understand company workflows, as well as notes on vacations, PTO, reimbursement, and Healthcare information.

Along with most other task and project management features such as a kanban board, adding files to your to-dos, and more, Notion also allows you to manage customer relationships through the app’s CRM features.

Notion for team manageement software

Best Features of Notion:

  • Office Wikis feature to detail your company’s values.
  • Kanban board and lists to manage your tasks and projects.
  • An all-in-one place for company-wide communication.

What People Say About Notion:

“Notion is absolutely brimming with useful features and is the Swiss army knife of note-taking applications. The overall software is so minimalistic and intuitive to use that I personally learnt it within a few days... I find that the simple and uncluttered UI helps clear my mind and focus on the current task. The data management is superb with extensive sorting, classification and customization features for the spreadsheet and database functions.” - Capterra

Pricing:

  • Personal - Free
  • Personal Pro - $4/monthly
  • Team - $8 per member per month
  • Enterprise - Request a quote

15. Tettra for Knowledge Management

Tettra is an internal knowledge base team management software. It allows you to document all your important processes, policies, and procedures in one centralized place.

Tettra for team management

Best Features of Tettra

  • Simple and easy-to-use wiki page editor.
  • Integrates with Google Drive, GitHub, Zapier, and more.
  • Templates for easier and faster documentation.

What People Say About Tettra

“Excellent, fast customer support (in hours) - Easy to set up, configure and use - Simple design makes it easy to navigate for new employees - Constantly adding new features - Integration with Slack makes looking up information easily. - Very reasonable pricing for what you get (makes Tettra an easy choice).” - Capterra

Pricing

  • Starting - Free for the first five users
  • Scaling - $99/monthly for first 10 users
  • Enterprise - Request a quote

Conclusion: What Is the Best Team Management Software for Your Team?

When it comes to choosing the best team management software, there’s obviously not one option. You’ll have to build your team management tech stack carefully and deliberately. you can go in either of these two directions:

Every company and team is unique. So, it’s difficult to say which option would be better. As a leader, understand the needs and dynamics of your team and then come up with solutions and tools that best suit their needs. This way you’ll know that you’re addressing the right challenges and every team member is on the same page.

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