Top 10 Best Document Collaboration Software for Teams in 2023
For teams and organizations that want to improve productivity, having a document collaboration software is a must.
By providing easy access to documents, along with powerful features such as file sharing facilities, real-time co-editing capabilities, and version control tools, these types of apps enable efficient coordination among stakeholders while greatly reducing paperwork time.
With so many excellent options available on the market today, it can be difficult choosing the best one for your team or organization. To help make the process less overwhelming, here are 10 top choices for the best document collaboration software apps out there!
1. ClickUp
ClickUp is a powerful and dynamic productivity platform for teams of any size to manage your workload, monitor project updates, and work with the team—all on a single screen. No matter what type of work or project style you use, ClickUp's ever-growing list of reliable features is the answer to any question, including a collaborative document editor built to exceed all of your knowledge management needs.
ClickUp Docs makes it easy to update, access, and connect important information and details about your projects and tasks. All Docs can be found within your workspace to make it easy for users to manage or refer back to them via a simple link, task relationships, or tags.
Best Features:
- ClickUp Docs are connected directly to your workflows, making it easier to update, access and act on your ideas
- Nested pages within Docs provide a visual hierarchy to your collection of documents, while headers, tables, banners, and other styling options bring each individual page to life
- ClickUp integrates with over 1,000 other work tools, allowing you to seamlessly embed data into your Docs from virtually anywhere
Limitations:
- Slight learning curve at the beginning of usage
Pricing:
- Free Forever: Free
- Unlimited: $5 per member/ month
- Business: $12 per member/ month
- Business Plus: $19 per member/ month
- Enterprise: Call Sales for pricing
Get started with ClickUp for free, no credit card required
2. Document360
Document360 is a knowledge base software that streamlines document collaboration and communication between team members. This software is ideal for businesses in the tech industry that require frequent sharing of technical documents. With Document360, businesses can build a knowledge base for their SaaS products, technical documentation, and online user guides & FAQs that are always up-to-date.
Best Features:
- Create a self-service knowledge base, technical documentation, and online user guides & FAQs
- Advanced search and tagging capabilities
- Build a private, login-required documentation for employees or clients, including creating Standard Operating Procedures (SOPs)
Limitations:
- Limited integrations
- May require some training to fully take advantage of all its features
Pricing:
- Standard plan is priced at $131 per project per month
- Professional plan is priced at $263 per project per month
- Business plan is priced at $351 per project per month
- Enterprise plan is priced at $527 per project per month
3. Dropbox Paper
Dropbox Paper is a document collaboration software that emphasizes team communication and collaboration. The software integrates with Dropbox and is ideal for businesses that already use this storage platform. It offers a modern approach to writing and editing that makes document creation more efficient. Dropbox Paper has a user-friendly interface that encourages teamwork among team members and helps get work done faster.
Best Features:
- Real-time editing and commenting
- Online document workspace that allows users to keep all documents in one place
- Seamless planning and coordination using Paper templates
Limitations:
- Limited customization options compared to other document collaboration software
- Limited offline editing access
Pricing:
- Free plan available
- Plus plan starting at $11.99/month/user
- Professional plan starting at $19.99/month/user.
4. Google Workspace
Google Workspace, formerly known as G Suite, is a document collaboration software that provides cloud-based tools for teams to manage projects and communicate.The software includes applications such as Google Docs, Google Sheets, and Google Slides, which allow team members to work together on documents in real-time. This is an ideal application for small businesses and startups that require a cost-effective solution for document collaboration.
Best Features:
- Real-time editing and commenting
- Integration with third-party apps such as Zoom and Salesforce
- Provides version control features that help keep track of changes made to a document over time
Limitations:
- Security concerns with cloud-based storage
- Not ideal for large-scale projects.
Pricing:
- Free version available
- Business Starter: $5.40 per user per month
- Business Standard: $10.80 per user per month
- Business Plus: $18 per user per month
- Enterprise: Contact for pricing
5. Microsoft OneDrive
Microsoft OneDrive is a document collaboration software that integrates with the Microsoft Office suite of products. It's ideal for businesses that use Microsoft Office as their primary productivity tool. This cloud-based storage and document collaboration platform allows teams to share and collaborate on documents in real-time. It helps improve team communication and streamline the document review process.
Best Features:
- Allows team members to edit documents simultaneously in real-time, allowing for quick and efficient collaboration
- Integration with Microsoft Teams for easy communication
- Advanced security features such as data loss prevention
Limitations:
- Limited customization options
- Compatibility issues with some platforms
Pricing:
- Free with Microsoft account
- Family: $99.99 per year
- Personal: $69.99 per year
6. Coda
Coda is a document collaboration software that combines documents, spreadsheets, and apps into a single platform. This text and document management solution helps organizations and businesses create and view documents and spreadsheets related to project management, product launches, application development, and more. It offers editable templates which allow users to personalize documents for various uses including meetings, market research, and customer feedback.
Best Features:
- Flexible and customizable features to help create personalized documents
- Offers a variety of features to help users collaborate across various departments
- Gallery of customizable templates and resources
Limitations:
- Poor integration due to a limit in the app’s API
- Desktop app not available
Pricing:
- Coda offers a free plan
- Pro: $10 per month per Doc Maker
- Team: $30 per month per Doc Maker
- Enterprise: Custom
7. Paperflite
Paperflite is a document collaboration software that focuses on content marketing and sales enablement. It's designed for businesses that require a tool to manage their content marketing efforts. With Paperflite, users will spend less time digging through multiple folders to find the right content. Users can easily access all the content they need from across the organization and also identify which content works best at each stage of interaction.
Best Features:
- Centralized location for marketing materials
- Advanced analytics for tracking content performance
- Provides meaningful insights in real-time and to identify other decision-makers and influencers
Limitations:
- Does not offer a free version
- Limited third-party integrations
Pricing:
- Free trial available
- Plans starting at $50/month.
8. Huddle
Huddle is an excellent document collaboration software that allows teams to work together on projects seamlessly. Its cloud-based platform enables companies in regulated industries to work with highly sensitive information securely. The software ensures that you maintain full control of your documents to meet project goals within the given budget and time. With Huddle, team members, partners, and external stakeholders can safely share documents in a unique environment while keeping all the data in a single source of truth.
Best Features
- Government-grade security that ensures the protection of sensitive data and reduces the risk of loss or theft
- Collaboration features that allow you to keep control of versions, co-edit, make comments and revisions, all in real-time
- Client portals to keep all your documents in one central location
Current Limitations
- Limited integration capability
- Users may find the user interface to be outdated and less intuitive
Pricing
- Plus: $30
- Essential: $15
- Team Starter: $150
9. Workdrive
Zoho WorkDrive is a document collaboration software that offers a shared space for teams to store, organize and manage their files. Its aim is to ensure effortless collaboration between team members, by providing a comprehensive set of administrative tools and features such as customizable reports, file access stats, and audit trails to better assess your team.
Best Features
- Seamless collaboration and file management for teams
- Customizable reports, file access stats and audit trails
- Meets industry-specific compliance standards for data protection
Current Limitations
- Maximum file upload limit may not be enough for large files.
- Starter plan offers a more limited storage capacity compared to other plans
Pricing
- Starter plan starts at $2.5/user/month billed annually
- Team plan starts at $4.5/user/month billed annually
- Business plan starts at $9/user/month billed annually
10. Quip
Quip is a cloud-based document collaboration software that provides a range of tools for teams to work together on documents in real-time. The software offers a unique blend of features such as live chat, task lists, and spreadsheets, making it a versatile tool for teams. The document collaboration features available in Quip are designed to improve team communication, productivity, and collaboration.
Best Features
- Version control features to keep track of changes made to a document
- Real-time editing allows users to work simultaneously in real-time, allowing for quick and efficient collaboration
- Integrates with other tools to make it easy to share documents and collaborate with team members
Current Limitations
- Can be expensive for small teams
- Steep learning curve due to its unique blend of features and functionality
Pricing
- Starter: $10
- Plus: $25
- Advanced: $100
Benefits of Using Document Collaboration Apps
Document collaboration tools and apps offers a range of benefits for businesses and teams, including:
- Improved Productivity. Document collaboration software allows team members to work together on a single document in real-time, which can lead to quicker decision-making and increased productivity.
- Better Version Control: Document collaboration software provides version control features that helps ensure that everyone is working on the latest version of the document, reducing errors and confusion.
- Increased Security. Document collaboration software provides advanced security features such as data encryption and access controls that help protect sensitive information.
- Cost-Effective. Document collaboration software eliminates the need for physical document storage, printing, and mailing costs, which can save businesses money in the long run.
- Flexibility. Document collaboration software offers flexibility in terms of working remotely, as team members can easily access and collaborate on documents from anywhere with an internet connection.
Find the Best Document Collaboration Software with ClickUp
Having a document collaboration software is an essential tool for businesses and teams who want to streamline their document management processes, improve communication and collaboration, and increase productivity and efficiency.
While a document collaboration tool might be one tool your team might need when it comes to working on projects online, you might find yourself needing other tools to analyze your business, support tasks, hit your objectives and goals, and manage projects.
Oversee projects, collaborate smarter, and manage your work in one place. ClickUp’s Docs and its collaborative features as well as templates are available to all ClickUp users for free. Sign-up for a free account today!
