10 Time Blocking Templates for Time Management This Year
While it might feel productive to multitask, it actually hurts your productivity and efficiency when completing tasks. In fact, statistics show that multitaskers lose 5%-15% of their cognitive efficiency while switching between tasks.
Solve this with the time-blocking method.
Time blocking can help you establish consistent routines and schedules, making it easier to stick to your plans and be more productive.
To help you better manage your time and schedule, we compiled a list of the best ClickUp time blocking templates as well as examples you can use for Word and Excel.
1. ClickUp’s Schedule Blocking Template (Editor’s Pick)
ClickUp is a powerful productivity tool for all users across industries to manage time effectively, automate processes, and work together in one place. Whether you're a solopreneur, a student, or on a team of any size, ClickUp is completely customizable and offers a feature-rich experience to stay on pace, manage your OKRs, hit your goals, and monitor every project update.
ClickUp’s Schedule Blocking Template allows users to plan out their day in advance by allotting specific time slots for certain tasks or activities. It can be used collaboratively, allowing teams to share their schedules and coordinate their activities more effectively. This can help improve communication, ensure that everyone is working towards the same goals, and avoid scheduling conflicts. Use this structured template for planning out your day in advance and make sure that you stay focused on your priorities.
Main Elements of this Schedule Blocking Template
ClickUp’s Schedule Blocking template includes:
- Customizable time slots that can be adjusted to fit your specific needs
- Multiple sections for different types of activities, such as work-related tasks, personal activities, meetings, and breaks
- Use ClickUp Goals and Tasks to streamline all of your work under one space or dashboard
How to Use This Template
Highly effective teams can use ClickUp’s Schedule Blocking Template to stay organized by planning tasks by the hour.
First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.
Next, invite your team to your Workspace to start collaborating.
Take advantage of the multiple views to visualize deliverables in different categories.
Finally, have your team add important details to the pre-built Custom Fields, such as goals, project progress, and objectives to get the most complete details of your projects and tasks.
Try the Template
Get this Schedule Blocking template from ClickUp
2. ClickUp’s Daily Hour Schedule Template
Manage daily activities using the Daily Hour Schedule Template.ClickUp's Daily Hour Schedule Template helps individuals and teams plan out their day in advance. This template allows users to block off specific hours for different tasks, ensuring that they're maximizing their time and staying on track throughout the day. Overall, ClickUp's Daily Hour Schedule Template is a useful tool for anyone looking to maximize their time and productivity. It provides a structured framework for planning out your day in advance, making it easier to stay focused and on track.
Main Elements of this Daily Hour Schedule Template
- Simply need to fill in the time slots with the tasks they need to complete during each hour.
- Plan work-related tasks, personal activities, exercise, meals, and more
- Plan out days in advance to develop habits that stick and achieve a better work-life balance
Try the Template
Get started with ClickUp’s Daily Hour Schedule Template for free, no credit card required
3. ClickUp Project Timeline Whiteboard Template
The ClickUp Project Timeline Whiteboard Template allows teams to plan, organize, and track the progress of their projects in an easy-to-use format. This visual project timeline template includes a timeline with different phases or stages of the project, as well as tasks and milestones within each phase. The template is also flexible enough to accommodate changes to the project plan as they arise.
Main Elements of this Project Timeline Whiteboard Template
- Includes custom fields for information such as task descriptions, due dates, assigned team members, and more
- Customize by adding or removing phases, tasks, and milestones as needed
- Flexible whiteboard template with a detailed guide for users
Try the Template
Add this Project Timeline Whiteboard Template to your ClickUp Workspace
4. ClickUp Personal Time Management Sheet Template
Use this personal time management sheet template to make the most of your day. ClickUp’s Personal Time Management Sheet Template is a useful tool for anyone looking to manage their time more effectively. This template allows individuals to block off specific time slots for different tasks, ensuring that they're maximizing their time and staying on track throughout the day. It provides a ready-to-use sheet for planning out your day in advance, making it easier to stay focused and on track. The template's customizable sections allow users to tailor it to their specific needs and preferences.
Main Elements of this Personal Time Management Sheet Template
- Daily goals section can be used to set specific goals for the day
- To-do list section can be used to keep track of tasks that need to be completed but don't have a specific time slot
- Time slots broken down into 15-minute increments, allowing individuals to plan out their day in detail
Try the Template
Accomplish your own time-blocking strategy with this ClickUp Template
5. ClickUp Class Schedule & Time Study Template
With ClickUp's Class Schedule & Time Study Template, you'll find everything you need to make the most out of your time. One of the benefits of the Class Schedule & Time Study Template is that it can help students establish consistent routines and schedules. To use the template, students simply need to fill in the time slots with their class schedule and other activities they need to complete during each 30-minute increment. This might include study sessions, homework assignments, extracurricular activities, and more.
Main Elements of this Class Schedule & Time Study Template
- Includes sections for each day of the week, with time slots broken down into 30-minute increments
- Also includes sections for class schedules, to-do lists, and notes, helping students stay organized and focused
- To-do list section can be used to keep track of tasks that need to be completed but don't have a specific time slot
Try the Template
Get ClickUp’s Class Schedule & Time Study Template
6. ClickUp Time Allocation Template
Anyone looking to manage their time more effectively can try ClickUp’s Time Allocation Template. It provides a clear visual representation of how time is being allocated and can help users stay focused and on track. This template allows users to allocate specific amounts of time to different tasks or projects, ensuring that they're maximizing their time and staying on track throughout the day.
Main Elements of this Time Allocation Template
- Use template for work-related tasks, personal projects, errands, events, and more
- Includes time slots broken down into different increments
- Utilize sections for tasks, priorities, and notes
Try the Template
Complete your ClickUp Workspace with this Time Allocation Template
7. ClickUp Marketing Timeline Template
Easily tracks all scheduled marketing activities for your organization or business with this ClickUp Marketing Timeline Template. Get a visual representation of the campaign timeline for your marketing-related tasks to help you or your team stay on track and on schedule. This template is also great for identifying potential roadblocks or delays in the campaign timeline, allowing teams to make adjustments as needed.
Main Elements of this Marketing Timeline Template
- Includes tasks and milestones within each phase, such as creating content, launching targeted ads, and measuring campaign performance
- Can be customized as needed to fit the specific needs of the campaign
- Update tasks in real-time as the campaign progresses, allowing teams to monitor progress and make adjustments as needed
Try the Template
Get this ClickUp Template for free
8. ClickUp Software Rollout Timeline Template
Complete all your tasks ahead of a software rollout with this ClickUp template. It provides a clear visual representation of the rollout process, making it easier for team members to understand and communicate about the project. The template enables team members to stay on track and know what needs to be done at each stage, ensuring that the rollout is completed on time and within budget. Use this template to manage the complex process of a software rollout, facilitating collaboration and communication among team members.
Main Elements of this Software Rollout Timeline Template
- Timeline that breaks the rollout process down into different stages, such as planning, development, testing, deployment, and post-deployment
- Includes tasks and milestones that need to be completed to ensure that everyone involved in the rollout stays on track and knows what needs to be done at each stage
- Rank tasks by priority, allowing them to focus on the most critical aspects of the rollout first.
Try the Template
Launch your project with the help of this Software Rollout Timeline Template
9. Word Sales Time Blocking Template
This sales time-blocking template is a pre-made schedule designed to help sales professionals block off specific time slots for sales-related activities. This template allows users to prioritize their sales tasks and allocate appropriate amounts of time to each task, ensuring that they're maximizing their time and staying on track throughout the day.
Main Elements of this Word Sales Time Blocking Template
- Simple and editable template to use with Word or Docs
- Customize this template by adding or removing time slots and adjusting the layout as needed
Try the Template
Download this Sales Time Blocking Template here
10. Word Personal Daily Time Blocking Template
This personal daily time blocking template is a pre-made schedule designed to help individuals manage their time more effectively. The template allows users to plan out their day in advance, dividing it into specific time slots and allocating time to different personal activities such as exercise, self-care, hobbies, and household chores. Allocate some time for your personal growth and make some progress on all your personal goals.
Main Elements of this Word Personal Daily Time Blocking Template
- Simple and editable template to use with Word or Docs
- Customize this template by adding or removing time slots and adjusting the layout as needed
Try the Template
How to Best Utilize Your Time Blocking Template
These templates provide a simple yet effective way to improve your productivity. If fully utilized, you will be able to manage your time more effectively as well as stay focused on your goals.
Here are some tips to best use each template:
- Determine which tasks are the most important and need to be completed first. Allocate more time for high-priority tasks and less time for lower-priority ones.
- Allocate time for breaks in between tasks and activities. It's important to take breaks throughout the day to recharge your energy and improve productivity.
- Be flexible. Leave some buffer time in your schedule to handle unexpected events.
- During each allocated time slot, focus solely on the task at hand. Avoid distractions such as social media, emails, or phone calls.
- At the end of each day or week, evaluate how you spent your time and identify any areas where adjustments can be made. This will help you improve your time management skills and maximize your productivity.
Find the Best Time Blocking Templates from ClickUp
ClickUp offers a variety of time blocking and time management templates to help you effectively manage and handle your time and deadlines. On top of these templates, ClickUp also offers a complete variety of tools to handle every type of schedule, project, and task.
Sign-up for a free ClickUp account to get access to these tools and templates!