Wrike vs ClickUp: Which Tool is Better for Project Management?

In the market for a project management tool and looking to compare ClickUp vs Wrike? Both of these software apps offer powerful features and capabilities, but they are designed with different users in mind. 

So, which should you choose? Before making any big decisions, let’s thoughtfully compare Wrike vs ClickUp based on features, performance, collaboration capabilities, customization options, scalability, and cost. 

By evaluating each product through identified criteria it will be easier for you to make an informed decision about your next project management solution.

Let's dive in!

What is ClickUp

ClickUp is an all-in-one project management tool and productivity app designed for all users. This software offers over a hundred customizable features to help you manage projects and teams, making it a great tool for task and resource management. ClickUp's powerful features allow teams to collaborate and work together all in one place to achieve project goals, completion, and success. 

Manage resources, complex projects, project budgets, and more with ease through the app’s intuitive interface. ClickUp provides all the right tools to support project planning and maximize productivity. This application also offers various functions for digital asset management, time tracking, file sharing, and pre-built templates that you can customize to quickly setup your workspace.

Best Features

• More than 35 ClickApps to help you customize your space
• Choose from 15+ different views that will work best for a team or project
• Seamlessly integrate with popular finance, Payroll, HR management system, and CRM systems

Limitations

• App interface, views, and features can be too complex for first-time users
• Some features and views are not available for mobile view

Pricing

• Free: Free forever
• Unlimited: $5 per user per month
• Business: $12 per user per month
• Business Plus: $19 per user per month
• Enterprise: Contact sales

User Ratings

G2: 4.7/5 (4800+ reviews)

Capterra: 4.7/5 (3100+ reviews)

“ClickUp is an incredibly flexible platform that truly revolutionized how I worked. The ability to customize the system to fit my workflows was a major selling point when I first looked into it and something that has been invaluable ever since. It offers me the unique opportunity to choose from a range of pre-made tasks, processes and boards or create my own - allowing me unlimited freedom in designing how I want to get things done.

The flexibility of Clickup also allows for collaboration between different members of the team without any hassle. Every user can have their own customized view and share what they’re working on with others so everyone is always on the same page. This makes communication much more efficient, as well as reduces errors through shared knowledge about which tasks are assigned where and by whom.” - Xavier W., Director

Sign up for ClickUp for free, no credit card required

What is Wrike

Wrike is a cloud-based collaboration software for teams following project management models such as agile, waterfall, and more. Among other project management tools, Wrike offers support for marketing teams, project management, IT, and organizations offering professional services. The work management platform also supports customer management with extensive growth key features.

Best Features

• Create and manage campaigns with custom workflows and dynamic reports
• Manage clients with professional services management system
• Enterprise grade security with user authentication and role-based access

Limitations

• Steep learning curve due to complex web API
• Many will find the desktop version of Wrike to be non-intuitive
• Wrike is relatively expensive compared to equally powerful tools

Pricing

• Wrike offers a free version
• Team: $9.80 per user/month
• Business: $24.80 per user/month
• Enterprise: Contact sales for pricing

“Wrike is a great program that helps you track what needs to be done and when. I like the dashboard feature, which gives you a summary of your day's tasks. You can see what needs to be done by separating team-related chores into different sections and assigning yourself specific tasks. Additionally, tracking the progress of your team members and organizing your daily tasks are made easier with widgets on your desktop. Reports generated in Wrike also help you stay on top of completed tasks over specific periods - making it an essential tool for project management!” -Leslie H., Manager

ClickUp vs Wrike in the Community

When looking for reliable information about ClickUp vs Wrike, it is important to include resources from the community. This is because the community perspective offers a unique view on each of these tools, as members are unbiased and have likely used both options themselves. 

Check out this video from a popular influencer:

Using the G2 Grid for project management software comparison is also a great way to quickly evaluate the two tools and make an informed decision. G2Crowd sources from a diverse set of user reviews to create this measurement to help potential customers compare different solutions side-by-side. 

As you can see, ClickUp scores very well and is in the leader category while Wrike can be seen near the top of the chart.

Depending on your use case, you may want to consider these scores and rankings as they are a very good reflection of current user satisfaction and indication of future potential.

ClickUp vs Wrike on Reddit

What better way to really get a feel for a tool than reading through what users on the internet are candidly sharing? Check out some Reddit posts on both tools. 

ClickUp Reddit Review

“What I like about ClickUp is its flexibility. Certainly it is not going to tick all the boxes. But it brings a solid suite of features. For me, it is fantastic that lists are flexible and support custom fields. There's various ways to display your tasks - Gantt chart, Kanban, tabular etc. You can reference ClickUp Docs as well - think of it like a simplified MS Word but being able to reference your tasks. I use it for my personal projects, for a list of books I want to read, for tracking gift ideas, for managing more complex personal side projects etc.” - via Reddit

Wrike Reddit Review

“I've used a lot of PM software. I have been utilizing Wrike now for two years and am really impressed with it from project input to reporting. It is a very robust system that is super flexible for various teams within your organization.” - via Reddit

Now, onto our honest opinions on different categories of comparison between Wrike and ClickUp.

Usability and Feature Comparison

ClickUp's Usability and Features

ClickUp is known for its intuitive and user-friendly interface. Its drag-and-drop capabilities allow users to easily use the tool and the Home feature displays all your tasks in one place. There are over 15+ custom views available for anyone, from individual contributors to executives, to see work from their point of view. 

Besides the standard project management tools such as Gantt charts, Kanban boards, and Sprints, ClickUp also offers a variety of unique features such as the screen recording Clip feature. Record your screen and attach it directly to ClickUp tasks, saving you from having to use other screen recording apps such as Loom. 

Its whiteboards are an incredibly useful and versatile tool that makes it easy for creative teams to visualize concepts, brainstorm ideas, and plan out entire projects. You can create an unlimited number of boards that can be viewed by anyone with access. The boards are also customizable, allowing users and guests to add text, images, notes, and more. ClickUp also offers time tracking features for project managers to better understand how they can improve workflow and boost productivity. 

The sheer multitude of ClickUp features does make it a bit difficult and overwhelming for beginners. This can be compensated by being able to turn on and off different ClickApps so you can choose which features you want enabled for your team to eliminate overwhelm.

Sandra D., a digital marketing specialist says: “As a Scrum Master, I feel that ClickUp is a marvelous tool for any Agile marketing teams out there. We have biweekly sprint planning sessions, and using ClickUp makes getting through them a breeze. Custom views can be created at all levels -- for an individual list (we use these to separate business lines within our team), for an entire folder (which we use for a view of all the areas of our team). At the folder level, during grooming, I filter by all items due in the coming two weeks and then we can go through them and groom them. ClickUp allows for custom fields so that any details that are relevant across the board on a task can be filled in. This allows us to keep tasks organized by their values in the custom fields.”

Wrike's Usability and Features

Wrike is a great tool for both small businesses and enterprises. It helps keep track of projects, tasks, and deadlines as well as set up task dependencies. It is an easy to use tool with a simple dashboard that provides insight to ongoing projects in one place.

This software solution helps tramline user experience by providing team leaders and managers the ability to monitor task status, take a look at analytics, and get updates on changes in deadlines and tasks. Wrike supports teams to achieve a natural workflow and stay effective in achieving a smooth project completion.

Corey D,. UX Solutions Architect says the following: “The best thing about Wrike is its flexibility- you can use it, however, you want to complete your project. Different features like user stories and compatibility with Gantt and Agile make it perfect for anyone working in software development or scrum methodology. In contrast, the ability to add new sprints quickly makes it great for those who need to adjust their plans on the fly. The thorough reports provided are also a huge selling point- they help keep everyone on the same page and ensure that no detail is missed.”

Collaborative Capabilities Comparison

ClickUp's Collaborative Capabilities

ClickUp's collaboration features make it an ideal choice for distributed teams and remote work. Its wide range of features allows users to communicate quickly and effectively, no matter where they are located. For example, you can assign tasks to team members, comment on tasks and projects, @mention teammates and assign comments to them, and create task lists that can be shared with contractors and clients outside of your team. 

ClickUp's Chat View is also an incredibly useful feature that allows users to communicate and brainstorm easily in a specific List or Folder without having to switch between different applications. There's also an in-built Calendar feature that syncs with Google and Outlook calendars to help team members decide on important dates and team meetings. 

ClickUp’s mobile app makes it easy to stay on top of updates Its broad range of features makes it a great choice for any team looking to get organized and collaborate more effectively.

Reema D., an associate director says: “The best parts about ClickUp are the potential for collaboration and the visual ability to watch tasks go through stages of completion. My team uses ClickUp primarily for candidate tracking and hiring. Through ClickUp, my team can share candidates, track contact logs, view resumes through their attachment upload feature, make notes, and move the candidate through the hiring process.”

Wrike's Collaborative Capabilities

Wrike is a collaborative management solution and task management app to keep projects organized. The app’s tools provide users with the support to create a comprehensive database to describe various roles and tasks for each member. It improves overall communication through project management support with task updates, task schedule filters, start and end dates, and individual member tracking. 

Wrike provides customizable reports which may include workflow summaries and other information. This software helps team members have separate spaces for specific tasks and teams to keep information secure. The tool also offers ready-to-use templates to make planning and task management easier. 

Aaron B. says this about Wrike’s collaboration features: Wrike is an excellent tool that encourages effective collaboration and simplifies communication between team members. It promotes increased teamwork on more significant projects involving many people while still accommodating smaller operations with lesser tools, creating efficient working processes, even over long distances or with large teams of collaborators. With this technology, project progress can be easily tracked since everyone involved in the task (and their tasks) is visible at a glance.

Customization and Scalability Comparison

ClickUp's Customization and Scalability

ClickUp provides all the tools that can be tailored to fit the specific needs of any organization or individual. It is designed to accommodate a diverse range of users, including neurodiverse users. For example, users can customize their view with different filters and sorting options, such as due date, assignee, priority, and tags. 

Its scalability is enabled by the multi-dimensional structure - for instance, ClickUp’s organizational hierarchy allows users to structure their workspace in whatever way works best for them. ClickUp also offers extensive reporting capabilities which can be adjusted depending on the size of an organization. For example, businesses can customize reports to track specific metrics, such as project progress, total time tracked or employee workload. 

This makes it a great solution for organizations of all different sizes and types that are looking for an intuitive yet powerful project management tool to save time, improve productivity, and complete project goals.

Dimitrije C., Head of Audio agrees: “I think ClickUp is very good at making large-scale processes visible to a large number of teams and people, and for me, it's been a massive improvement compared to a few project management solutions we've used previously in that aspect, especially since we started remote work. I don't know how I'd be able to keep up with the work of other departments in my company if I didn't have the flexible options of ClickUp, for following only the tasks which are relevant for my team and me.”

Wrike's Customization and Scalability

Wrike is a flexible tool that can easily adapt to a team and project’s needs and requirements. Users are able to organize their work and access resources from one clean and simple interface. Setting up a new project is quick and easy with little to no learning curve at all. 

Wrike can be customized according to each user’s preference. Dashboards can be customized with widgets and other items according to personal or team use. Wrike’s adaptability and customization can be overwhelming but is a great feature for teams with specific needs to take advantage of. 

Kelly-Anne S., a senior project manager says: “We like being able to create custom workflows (statuses), use custom form requests that translate into auto-generated tasks, roadmap with the calendar tool, and separate work between spaces.”

Cost Comparison

ClickUp's Pricing

By offering several plans, ranging from the free Forever Free plan to the Enterprise Plan, ClickUp has something for everyone. The Forever Free plan is perfect for small teams who need basic project management capabilities and don’t require the comprehensive feature set of a premium plan. For those looking for an even more advanced project management solution, the Unlimited Plan and Business Plan provide access to powerful features such as Gantt charts, timelines and workload management.

ClickUp's Enterprise Plan is the ideal choice for more complex organizations. It is designed to meet even the most demanding needs, from HIPAA compliance and whitelabeling to custom integrations and dedicated support.

Here's what Allan G., a project manager says about the cost: “[ClickUp] allows me to treat my business like software. I can adapt procedures so that orders flow through our company naturally. It can work like a manual ERP if you set it up correctly. I love that you can really do whatever you want, all for a very low price.”

Wrike's Pricing

Wrike offers a free plan for a centralized task management solution. Growing teams who have more collaborators and require other advanced management and reporting tools can get the Team plan for $9.80 per user/month. This might be a bit steep for small teams working on a multiple projects.

Bigger teams and organizations will have to pay a lot more for the Business plan which offers a customized platform. Compared to the Team plan, this upgraded version will cost a business $24.80 per user per month. Wrike also offers custom plans with enterprise-grade features and advanced analytics tools. 

Hayden J., Business Development Specialist, mentions about pricing: “It is expensive, and not all the plans they offer are adapted to our needs; it would be great if there were training videos to use some of Wrike's features.”

Wrike vs ClickUp: Bottom Line

Choose ClickUp if:

• You need a flexible structure and hundreds of easy-to-use features
• You need task management capabilities with a scalable hierarchy
• You’re looking to streamline your workflow with automations

Choose Wrike if:

• You need to better manage team collaboration and sharing of information
• You’re looking for a simple drag and drop interface
• You need to create and manage tasks from your mobile device