How to setup a daily agenda with Google Calendar

Posted by Luke Thomas
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If you are like me, your google calendar acts as a central nervous system for your workday. At a minimum, it contains the meetings and key events that you need to perform to be effective at work.

For many years I would start my morning off by looking at my Google Calendar to see what was on my plate for the day. I would review the events and chat about it with my wife while drinking coffee before my young children would wake up and demand our attention.

Finally, one day I decided to explore and see if I could receive a daily agenda email that outlined my meetings for the day. It seemed like this was an obvious feature that should be baked directly into Google Calendar.

It turns out that this exists! In the rest of this post, I'm going to share how you can configure your daily agenda, but I'm also going to outline the problems I ran into with the default options. Towards the end of this post, I'm going to show you how our daily planner solves these problems and helps you stay focused, on track, and know exactly what you need to accomplish everyday.

How to setup the Daily Agenda email for Google Calendar

Setting up the default daily agenda email takes a few minutes. In short, you need to visit Google Calendar and find the settings option for a particular calendar. I've included a screenshot below of the settings option:

Google Calendar Settings

Then, you need to find the "other notifications" setting under the calendar option. At the bottom, you should have the option to setup a daily agenda email.

Agenda Settings

After you click to enable the email, you will receive a daily agenda email at 5am in the morning. Why 5am? Well, that's because Google thought it would be a good idea (or they were copying Outlook's agenda functionality).

It looks something like this:

Google Calendar Daily Agenda

When I first discovered this, I was excited, but it felt like it was missing some configuration options.

Problems with the default agenda settings

The google calendar agenda email offered so much promise, but it became clear that Google didn't spend a lot of time improving this feature. I've included problems that I ran into below:

  • I was not able to connect multiple calendars. I wanted to see my work and personal meetings in one email in the morning. This wasn't possible.
  • The email looked terrible. While it displayed the meetings, the formatting was terrible and wasn't easy to read.
  • My daily agenda is more than meetings - It was great to see my meetings, but what I really wanted was the ability to see all my work for the day. I wanted to see todos, meetings, and maybe a quick snapshot of today's weather in one place.

So we decided to do something about it!

A better way to plan your day

At Friday, our mission is to help you do your best work from anywhere, which is why we decided to help you better roadmap your days with a daily planner.

If you signup for a Friday account, you can:

  • Connect your calendar (or multiple calendars)
  • Connect your task apps (Todoist, Asana, Clickup, and others)

We will glue all your daily work in one place. Then, you can configure a daily agenda notification to be sent. Unlike Google Calendar's default settings, you can pick a time that makes the most sense for you.

Additionally, the email we send you in the morning contains a full view of the most important stuff you need to accomplish for the day. We'll show you:

  • Upcoming meetings (pulled from one or many calendars)
  • Tasks you need to complete
  • The weather for the day
  • Routines you need to complete in Friday

If you were curious, here's what a sample email looks like from Friday. We also have the ability to define working hours (i.e. - 9am-5pm), so you can filter out events that fall outside of your workday.

Daily Agenda Meeting

Want to try it for free?

If you'd like to receive a daily agenda email and have more productive workdays, you should give Friday a try (it's free to get started). We'll glue your work together in one place and help you finish your days with a feeling of accomplishment.

P.S - we also have a chrome extension that helps you stay on track throughout the day. Check it out!

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