best calendar apps

The 7 Best Calendar Apps for More Productivity in 2021

Posted by Joseph Schlegel
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Missed meetings and miscommunications cause unnecessary frustrations and project delays that directly impact your productivity and budget. That’s precisely why it’s essential to employ a powerful yet simple calendar that syncs employees’ schedules while prioritizing operations within your organization.

How do you find the best calendar app for your business when there are numerous calendar tools available? Instead of filtering through the hundreds of possible contenders, check out Friday’s top calendar app choice for reliable collaboration.

1. Friday

Friday builds email and Slack-based team communication tools that improve team clarity and help managers be more effective. Working within existing communication streams, they power daily stand-ups via Slack or email, status checks for weekly or bi-weekly check-ins, one-on-ones for great manager discussions, recognition and engagement support for team culture, and day-to-day insights. Try their services with your team for free!

“It’s so helpful to see my day just by opening up a new tab! I no longer have to open my calendar, find the day, click the meeting and find the links. I’ve used the Planner and extension to help manage all my work and coordinate everything I have to do.”— Trace Cohen New York Venture Partners

Pros:

  • Planner: Know exactly what you need to accomplish at all times. Combine all of your calendars, integrate your project management software, add your must-do tasks, and know what your day looks like. Review more daily planner apps.
  • Automated Work Routines and Stand-Ups: Automate your daily stand-ups and status updates with Friday. Ask questions to your teams, provide weekly CEO updates, and know your team’s weekly priorities.
  • Power-Ups: Track goals, offer ideas for improvement, and connect with icebreaker questions. Power-ups boost your workday to help teams stay on track--both personally and professionally.
  • Create automated agenda emails in Friday. Integrate with Outlook and Google Cal.

Formats:

Mobile, tablet, and web

Pricing:

  • Basic: Free
  • Premium: $6/person /month
  • Enterprise: Contact for more info

2. Google Calendar

Google Calendar provides multiple views of your day, week and month prioritization, guest invites, web access and more. Safely backup data, so you don't lose your schedule if you lose your device. With Assists, Calendar helps you create events in just a few taps with smart suggestions for event titles, people, and places.

"I love how Google Calendar automatically uploads everything to the cloud. I also love how it suggests locations based on the address one types in (of course it doesn't do this for private addresses, but it is still a handy feature.) It will set reminders by month, day, hour, or minute, and it also asks if one wants to set up recurring appointments for a number of weeks, a number of days, or annually (handy for Birthday reminders.) The app will also convert between time zones across the world—another useful feature." — G2Crowd

Pros

  • Create events in a few taps with smart suggestions for event titles, people and places.
  • Events from email are added to your calendar
  • Schedule View brings calendars to life

Pricing

Free

Formats: Mobile, tablet, web

3. Todoist

Todoist specializes in productivity software and creates tools that simplify and organize your workday. Their team is composed of designers, engineers, and communicators united by a common goal, not a common location. Regain clarity by placing tasks into Todoist, no matter where you are or what device you use.

“I love the versatility of the product and the fact that it is simple to use despite the depth of its features, and that it can be used across so many platforms (Web browser, PC app, Outlook add-in, and iPhone and iPad apps, all of which I use, to name a few). What really makes the product indispensable to me is the Outlook add-in and the ease of converting emails into tasks seamlessly, though I also rely heavily on the iPhone/iPad apps.”— G2Crowd

Pros

  • Easily organize and prioritize assignments.
  • Get a clear overview of all company tasks.
  • Divide and conquer your task lists in shared projects.

Pricing

  • Basic: Free
  • Premium: $3/person /month
  • Business: $5/person /month

Formats: Mobile, tablet, and web

4. Any.do

Teams can plan their day in seconds with Any.do’s calendar. Use this streamlining application to focus on meaningful action items that will deliver your goals. Any.do’s dashboard consists of your to-do list, planner, and calendar, allowing you to plan while staying on top of your daily agenda. Drag and drop tasks into your schedule to produce an efficient daily plan.

“I consider the client-friendliness and multi-functionality of any.do is one of its best qualities. I always use Any.do on my mobile phone; I note down jobs nearly every day and personal items that I need to do; the whole collection of objects helps categorizing activities far simpler. It integrated with my computer, making it much easier for the entire process.” — G2Crowd

Pros

  • Reschedule tasks, mark them as done or delete them completely.
  • Prioritize daily tasks to save you hours of extra work and burden.

Pricing:

  • Standard: Free
  • Premium: $5.99/p /month

Formats: Mobile, tablet, watch software, and web

5. Microsoft Outlook

Microsoft Outlook is an information management software system from Microsoft, available as a part of the Microsoft Office suite. Though primarily an email client, Outlook also provides calendaring, task managing, contact managing, note-taking, journal logging, and web browsing. Organizations use this app as multi-user software (through Microsoft Exchange Server or SharePoint) for calendars, mailboxes, folders, data aggregation (i.e., SharePoint lists), and appointment scheduling.

"The best thing about Microsoft Outlook is that we can categorize our emails very easily. Also, with the advanced search feature, it is very easy to find an email. The UI is also very professional and is much better than Gmail. The flagging feature is also very well implemented." Varun B.

Pros

  • Multi-user software for calendars
  • Task management features
  • Easily categorize emails

Pricing

  • Free
  • Basic: $5/person /month
  • Pro: $12.50/person /month
  • Office 365 E3: $20/person /month

Formats: Mobile, tablet, watch software and web

6. Calendy

At Calendly, they're excited about improving the way the world schedules. They're obsessed with providing an elegant, delightful experience for our customers. Calendy is an automated calendar that takes the work out of connecting with others so you can accomplish more. Millions of users benefit from an enjoyable scheduling experience, more time to spend on top priorities, and flexibility to accommodate individual users and large teams alike.

Calendly works with Google, Office 365, and Outlook calendars and apps like Salesforce, Stripe, PayPal, Google Analytics, GoToMeeting, and Zapier for a seamless user experience

"I use Calendly. I like to set up my podcast interviews. There is a free and a paid version. The free version allows you to use one category, while [with] the paid version, you can set up multiple categories. Plus, you can customize the URL." Networking With Michelle Show.

Pros

  • Straightforward automated scheduling tool
  • Millions of registered users
  • Compatible with Google, Office 365, and outlook Calendars.

Pricing

  • Basic: Free
  • Premium: $8/person /month
  • Pro: $12/person /month

Format: Web

7. Woven

Woven helps reimagine how people and companies use time, so they can spend time on what matters most. Their vision starts with scheduling, but it extends well beyond this goal. Woven uses AI and a rich calendar graph engine to create “weaves”, or plans for how the users spend their time. Weaves connect employees collaboratively, bringing together emails, maps and more, adding enriched capabilities to existing calendaring systems like G-Suite and soon Office365.

“I absolutely love Woven. It’s allowed me to streamline my appointment bookings on so many levels and is an absolute pleasure to use. The templates are a huge timesaver, the scheduling links are phenomenal, and the ability to quickly toggle between what is “My Time“ and everything else on my calendar gives me a quick snapshot of my day like no other calendar app does. I don’t often tout apps because there are so many out there as a lot of it boils down to personal choice over anything else. But I can confidently say that choosing Woven as your calendar app of choice would be a step in the right direction.” — G2Crowd

Pros

  • Functional and easy to use calendar templates 
  • Create “Weaves” or plans for how users spend their time
  • Bring together emails, maps, and more

Pricing

  • Basic: Free
  • Premium: $10/person /month

Which Calendar App Should You Choose?

After reviewing the top calendar apps, which one should you choose?

It's important to determine your criteria to make yourself and your team its most productive.

Think about these question before settling on a decision:

  • How do you interact with your team?
  • Is the calendar for personal or team use?
  • How do you roadmap your day, keep to-do lists, and join meetings?
  • Do outside vendors and clients need access to your calendar?
  • In which formats do I primarily interact with my calendar?

After pinpointing your exact uses for a calendar, you can then make a more educated decision. Also review our FAQs below for more help in choosing the best calendar app.

Calendar App FAQs

What makes a great calendar app?
Which calendar app is best?
What is the easiest calendar app?
What is the best free shared calendar app?
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