Any event, conference, party, or formal gathering starts with thorough and detailed planning.
Event planning is a time-consuming and rigorous process with many factors involved to ensure a successful event.
Depending on the scale of your event, the average list of things to be done range from sending invitations, finding a venue, confirming catering, and so much more but you don’t have to do it all from scratch.
With the help of event planning templates, all you have to do is execute the elements needed for your event.
Check one thing off your list and start with one of these 10 free event planning templates to get you started.
ClickUp is a powerful project management platform with hundreds of features designed to help event teams seamlessly coordinate events, collaborate with clients, manage budgets, and more.
With its intuitive UI, automation capabilities, and real-time reporting, event planners are able to create clear event timelines and easily delegate responsibilities. Its rich set of features makes ClickUp the perfect event management solution, even on its Free Forever plan.
ClickUp’s Event Brief Template is a simple document to help teams plan, track, and organize projects. Use this template to quickly create a project outline. It includes tasks for each event phase with options to add subtasks and assignees. Ensure that each stage and aspect of your event is planned with detail in mind to ensure a successful outcome.
ClickUp’s Event Brief template includes:
ClickUp provides the perfect event management solution with hundreds of customizable features that you can use.
First, hit “Get Free Solution” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.
Next, invite your team to your Workspace to start collaborating.
Finally, have your team add important details such as date, time, budget, event type, and more.
All events require proper budgeting and costing since most of the time you will be working with a fixed budget. Use this Event Budget Template to manage your budget, establish target due dates, narrow down target event locations, and more. Add this event budget template to your ClickUp workspace to plan your event in even more detail.
Don’t forget about your event’s end goal and objectives by adding this Event Marketing Template to your workspace. It provides an organized structure and list of actionable items to help you stay on track with achieving the purpose of your event.
This Event Marketing Template can be used to manage and track details such as target audience, event timeline, budget management, and more. Add tasks and assignees and easily check progress with custom statuses and fields. ClickUp’s event marketing template also comes with reminders and tags to help you stay on schedule.
ClickUp’s Event Strategic Plan Template is a general strategy template that covers every aspect of your event. Take advantage of multiple views, custom fields, and statuses to layout a detailed outline and overview of your event in one pre-designed ClickUp list.
This template can be your go-to guide for overseeing your overall approach to how your event will be organized from conception to execution and everything else in between. Add this to your ClickUp Workspace and complete your event planning documents with this template.
This Large Event Planning Template by ClickUp is made for those managing and organizing a large-scale marketing event. Use this template for tracking important items such as expenses and participants which may be classified into registrants, sponsors, and exhibitors. The template also comes with an event brief, event project plan, expense tracking, and feedback collection for post-event evaluation.
Customize this template with statuses and organize various elements with different view types. Make the most out of this template with a Getting Started Guide to get acquainted with every aspect and detail of this template.
Event planners don’t just handle one event at a time. If you happened to be managing a couple of events at once, you’ll need a separate document or space to help you oversee multiple events. The Event Management Template by ClickUp is a template complete with event lists, custom statuses, tags, and a variety of views to help you keep track of multiple events.
Use the template’s custom fields to help sort, filter, and group tasks and items. This template also allows users to add data like progress percentage, payment status, location, and many more to a workflow view to give you an overview of data and information at a glance.
Employers organizing company events for their team or employees will find this Company Event template by ClickUp the perfect template to serve as their guide. Pre-filled with information and details about a “Hot Wings” challenge, this template can easily be revised and edited according to your specific event.
With thirteen task statuses ranging from Open, Reject, In Progress, Ready to Use, On Hold, and many more, you are able to make this template your go-to reference for overseeing and managing preparations for your event. This beginner template is easy to use and understand despite the number of statuses and details you can add to complete your company event guide.
Simple events for business or personal use can be organized with the help of this specific Singular Event Planning template. This template is made to help plan an event with considerations for RSVP management and vendor selection.
This template also includes sections to support budgeting and to-do task management. Use this template for medium complexity events such as Christmas parties, birthdays, weddings, outdoor gatherings, and more.
Once you’re all set and ready to go, create a simple checklist of everything you need before the event starts. Stay organized and prepared by simply listing down all items and tasks you need to complete and check before, during, and after the event.
Keep up with your planned schedule with this event planning checklist to help you organize an event and provide you with a clear guide to the event’s sequence. This checklist is also good for keeping track of your event expenses and budget as well as all people and staff involved.
This list of event planning templates for use with Google Docs gives you a great template to use when planning various small events. Save some time and use one of these well-organized templates that you can easily use with Google Docs. Share and collaborate with your team using this Google Docs template to keep all involved individuals updated and on the same page with your event planning.
A successful event requires careful planning and strong attention to detail. The lack of coordination and understanding between the people involved in planning the event will result in unpreparedness during unexpected situations as well as a waste of time and resources.
ClickUp has all the tools to help you create and assign tasks for every aspect of your event planning. Stay organized and complete everything on schedule with calendars, reminders, and time-tracking tools.
Plan and create a successful event by having everything you need all from one application. From tools, functions, and templates, ClickUp has hundreds of features to help you coordinate and plan your next event. Choose from a variety of templates for events as well as any type of project or process.