20 Best Organization Apps & Software in 2023

Organization and productivity are like two sides of the same coin. The more organized you are, the easier it’ll be for you to focus on what matters and be more productive at work.

Being organized comes down to finding the right organizational tools, productivity apps, and features that cater to your needs and can be easily adapted.

1. ClickUp

Format: Online, Mac Desktop, iOS & Android mobile apps

ClickUp is a simple and intuitive project management platform and a great organization app. It has a user-friendly, easy-to-navigate UI that shows a hierarchy of different project views based on their priority. This makes organizing and managing projects across teams easy.

Best features:

• Designed to be an all-in-one solution
• Easy-to-use user interface
• Features for visual thinkers including Whiteboards, Mind Maps, and Kanban
• Easily integrates with third party apps
• Quickly set up recurring tasks

“As a virtual assistant, I am juggling projects from several different clients. I like that I can easily see all my tasks in one place, and also have the option to view tasks by project. I love that I can create recurring tasks with an end date.” - G2

Pricing:

• Free
• Unlimited: $5 per user/ monthly
• Business: $9 per user/ monthly
• Business Plus: $19 per user/ monthly
• Enterprise: Contact sales

Sign up for ClickUp for free, no credit card required.

2. Monday.com

Format: Online, Mac Desktop, iOS & Android mobile apps

Monday.com is an organization app and project management tool that can help teams plan, manage, and collaborate on any project or portfolio. The software offers a comprehensive set of features that make it easy to streamline your projects, increase collaboration, and monitor performance. With Monday.com, you can connect all the moving parts of your projects, centralize and plan projects from start to finish, and track and optimize your performance to make confident decisions.

Best features:

• Connect all moving parts of your projects to drive impact and reach your goals faster
• Centralize and plan projects from start to finish
• Streamline projects to deliver your best work

The great thing about Monday.com is its unique features and how it integrates with other platforms. I have visibility regarding every project that is taking place within my Creative/Marketing Team. With the updates section, I am able to add my meeting notes; ask project stakeholders where they are stuck and how I can help them. - G2

Pricing:

• Basic: $9/user/month, minimum 3 users
• Standard: $12/user/month
• Pro: $20/user/month
• Enterprise: Contact sales

3. Wrike

Format: Online, Mac Desktop, iOS & Android mobile apps

Wrike is a project management and organization software that can help teams increase productivity and achieve their goals through team coordination, collaboration, and automation. With Wrike, teams can manage tasks and priorities in a single platform, adapt workflows, and achieve full transparency.

Best features:

• Increase productivity with team coordination
• Exceed goals through collaboration and automation
• See the whole picture at a glance with customized dashboards

The software is good, and we like the desktop user interface. The business has improved project management overall, and it was generally easy to implement. - GetApp

Pricing:

• Free plan
• Team: $9.80/user/month
• Business: $24.80/user/month
• Enterprise: Custom
• Pinnacle: Custom

4. Smartsheet

Format: Online, Mac Desktop, iOS & Android mobile apps

Smartsheet is a cloud-based organization platform that allows collaborators to plan, manage, automate, and report on work. With its user-friendly interface, Smartsheet empowers its users to work more efficiently across teams, automate basic tasks, and manage projects with precision.

Best Features:

• Enables planning, tracking, automating, and reporting on work
• Offers project management features, including different views like Grid, Card, Gantt, or Calendar
• Provides features for team collaboration, forms and data collection, task automation, content management, executive visibility, portfolio management, process management, data connections, security, and administration

I love that you can set alerts, reminders on the sheets you create and the forms you develop through smartsheets. It's a very handy feature when you want to collect responses and want to be notified of them. - G2

Pricing:

• Free
• Pro: $7/user/month (up to 10 users)
• Business: $25/user/month (minimum 3 users)
• Enterprise: Contact sales

5. Clockify

Format: Online, MacOS, Windows, iOS & Android mobile apps

Clockify is an organization app that lets you seamlessly glide into your day. This all-in-one organization and time management solution comes with a handy Calendar view that helps you visualize your workweek and keep your schedule in order. This app can also let you track time from every corner of the Internet, schedule and plan projects, and get a visual breakdown of everyone’s workweek.

Best features:

• Add events from Google and Outlook
• Keep an eye on your projects’ progress and budget
• Take a look at your teammates’ schedules and assign tasks accordingly

“One of the easiest web browser apps I've ever installed. Nowadays when time is so valuable and when you seem to get lost investing too much time on specific activities, Clockify lets you become a time management ninja with a couple of clicks. Plus it's free! What more can you ask for?” - G2

Pricing:

• Free
• Basic: $4.99 per user/month
• Standard: $6.99 per user/month
• Pro: $9.99 per user/month
• Enterprise: $14.99 per user/month

6. Teamwork

Format: Online, MacOS, Windows, iOS & Android mobile apps

Teamwork is a project collaboration software that streamlines project management. It offers a variety of features to improve team collaboration, manage tasks, and track progress. With Teamwork's features, you can scope work and see challenges before they arise. Additionally, it provides resource and workload management, milestones, intake forms, clients and collaborators, and customizable views to suit the needs of your team.

Best features:

• Customizable views for different tasks and subtasks
• Time tracking, billable and cost rates, invoices, and budgets to stay on-time and under-budget
• Comprehensive project management tools such as tasks and subtasks, custom fields, tags, and files

Notifications and customizations are very helpful. The ability to add users from different companies to collaborate in a project is amazing, and for me, it is an edge over other similar PM tools. - GetApp

Pricing:

• Free
• Starter: $5.99/user/month (minimum 3 users)
• Deliver: $9.99/user/month (minimum 3 users)
• Grow: $19.99/user/month (minimum 5 users)
• Scale: Contact sales

7. Zoho Projects

Format: Online, MacOS, Windows, iOS & Android mobile apps

Zoho Projects is a project management application that can help individuals and organizations plan and manage their projects effectively. With its multiple features and user-friendly interface, Zoho Projects can help you increase productivity, improve collaboration, and create dynamic teams. This software is particularly useful for organizations that value efficient project management and want to promote better communication and collaboration among team members.

Best features:

• See the big picture with Gantt charts
• Log every minute with timesheets
• Automate tasks

While it has limited integrations and a learning curve, it can still be a valuable tool for teams looking to collaborate and streamline their project management processes. In our span of usage of 1 year, it has performed well for us. - G2

Pricing:

• Free: Up to 3 users
• Premium: $5/user/month
• Enterprise: $10/user/month

8. Any.do

Format: Online, iOS & Android mobile apps

Staying organized isn’t limited to your professional life. Remembering to complete a project report is just as important as sending a birthday card to your friend. The best organization apps make it easy for you to stay organized in all facets of your life. Any.do helps you organize all aspects of your life in an easy manner. 

Best features:

• Easy to create and manage multiple tasks
• Can be accessed on your smartwatch too
• Allows you to create a project roadmap to stay more organized

"I love how I can interact with this app on multiple devices. I love that it prioritizes my daily tasks to make it easier to get my many tasks completed and not forgotten." - Capterra

Price:

• Basic - Free
• 1 month - $5.99 /month
• 6 months - $4.49 /month
• 12 months - $2.99 /month

9. Sunsama

Format: MacOS, iOS, Android

Whether you’re looking for an organizer to track tasks or a flexible tool for daily/weekly to-do lists, Sunsama makes for a great online organizer and app. Sunsama is trusted by people at companies like Uber, Hubspot, Spotify, and more. Sunsama has helped multi-tasking professionals urgent tasks and plan their time more efficiently. 

Best features:

• Sunsama syncs with all your Google and Outlook Calendars. 
• Check what your teammates are working on and monitor progress daily.

Price:

• Free trial
• $10-per-month

Check out these Sunsama alternatives!

10. Trello

Format: Online, iOS & Android mobile apps

The Kanban board approach in Trello makes it convenient to organize and manage your day, month, and even a quarter. Trello was built as a project management tool that helps teams organize and collaborate seamlessly. Some of the best organization apps use a card system and Trello is no different.

Best features:

• One of the best task management apps to manage everything from large projects to individual tasks
• Allows you to plan, assign, and track progress of each task
• Integrates with Friday making it easier for you to access it along with other tools

“I love the way you can see a layout of your to-do list in any fashion you'd like to on Trello. I can organize lists in a way that makes sense for my brain and move them around extremely easily.” - G2

Price:

• Free
• Business Class - $12.50/person /month
• Enterprise - Tailored to your business needs

Find the Top Trello Alternatives for Project Management This Year

11. Todoist

Format: Online, iOS & Android mobile apps

Todoist is one of the best organization apps to organize your tasks and stay on top of them. It has a simple interface and is easy to use. Todoist offers multiple features such as subtasks, sub-projects, recurring tasks, notifications, different priorities, and more to better organize your day.

Trello vs Todoist: Which Tool is Better for Project Management?

Best features:

• Simple interface and easy to use
• Prioritize and assign tasks easily
• Makes it easy to stay organized 

"Todoist helps creative people whose ideas are all over the place. It helps to put it together and create a timeline to complete / convert those new creative ideas into tasks." -- Capterra

Pricing:

• Basic: Free
• Premium: $3/person /month
• Business: $5/person /month

12. Akiflow

Format: MacOS and Windows

Akiflow helps multi-taskers get more done and stay on top of things by assisting them to prevent the most common mistakes that affect productivity. Akiflow works as an efficient online planner to help teams and individuals organize and manage tasks, process them, and keep schedules under control--like your own personal assistant.

Best features:

• Akiflow’s features are designed to help you avoid cognitive overload, distractions, over-scheduling, and context switching.
• Akiflow uses smart shortcuts to help you stay organized. 

Price:

• Premium: $15 per month per user.

13. Get Plan

Format: Online, Mac Desktop, & iOS mobile app

Get Plan is like your work concierge. It intelligently organizes projects and tasks from all the tools you and your team use such as calendar, email, JIRA, Zendesk, Salesforce, and GitHub. This saves time and makes it easier for you to focus on doing the work instead of organizing everything.

Best features:

• Makes it easy to organize all your apps in one location
• Create, organize, and track progress on each task
• Create a different workspace for your team

“Easy to plan a day and to fill the calendar with to-do items. Time-aware, just drag and drop agenda items into the calendar to fill your day. Great attachment support!” - Capterra

Pricing:

• Teams: Free
• Premium: $10 per user/ month

14. Toggl

Format: Online, Mac Desktop, mobile apps

Toggl is an organization app to track and manage how you spend your time. The Toggl Chrome extension adds a timer on any web tool helping you track how much time you spent on each application. It makes it easy for you to manage and organize how you spend and prioritize your day. It also offers advanced features such as idle detection that helps you monitor the time of the day when you’re most productive and when you’re not.

Best Features:

• Track how much time you spent on each app
• Find the time of the day when you’re most productive
• Prioritize important tasks for the most productive hour of the day

“It's really simple to use and helps you to track the time dedicated to a certain client, project or activity without the complexities of other time tracking software.” - G2

Pricing:

• Free
• Starter: $10 per user/ month
• Premium: $20 per user/ month
• Enterprise: Tailored to your needs

Using Toggl for tasks and projects? We compiled a list of the best Toggl alternatives for project management!

15. Asana

Format: Online, Mac Desktop, iOS & Android mobile apps

Asana is another great organization with fantastic project management capabilities. Whether it’s a team-wide project or something personal, Asana’s user interface makes it easy to organize and collaborate. Its timeline feature helps you map out your project schedules and create dependencies between tasks to identify relationships. 

Best features:

• Timelines for easy project organization
• Built-in project templates to get started
• Multiple third-party app integrations

“Asana helps me organize and visualize any sort of project that I may be working on. I love color coding, teams, report building, and custom fields. Probably my favorite thing is my inbox - I couldn't get through a workday without it.” - G2

Pricing:

• Basic plan: Free
• Premium: $13.49/monthly ($10.99/month if billed annually)
• Business: $30.49/monthly ($24.99/month if billed annually)
• Enterprise: Tailored to your needs

16. 24me

Format: Online, iOS & Android mobile apps

24me is another one of the best organization apps that keep your hectic day organized. It offers features such as a to-do list, calendar, reminders for tasks and events, and note taking making it easy to organize your thoughts and your day. It also functions on voice control making it convenient to take notes and set appointments.

Best features:

• Voice control is a unique feature that makes it easy to take notes
• Smart notifications to remind you of upcoming tasks and events
• Easily syncs with several calendar services (Outlook, iCal, and more)

“The free iPhone app 24me is part task-master and part personal assistant, helping you stay on top of your bills, remember friends' birthdays, schedule events, and keep up with your to-do list.” - PCmag

Pricing:

• Free
• Pro: Start at US$5.99/user per month
  

17. DayViewer

Format: Online, Mac Desktop, iOS & Android mobile apps

DayViewer is an easy-to-use online planner that lets you plan and organize time, keep notes, manage tasks, and more, all in one cross platform system. It acts as a time and task management system that helps you improve your overall productivity.

Best features:

• The journal system allows you to enter your daily log
• The label management system makes organization easy
• Push notifications help you stay on top of task list
• Also can be a note taking app

“I like the view options for this program. I can easily see my day or my week. It allows me to add multiple appointments at once.” - Capterra

Pricing:

• Starter Plan: Free
• Pro Plan: $5/ month or $45/ year 

18. Microsoft Planner

Format: Online, Mac Desktop, iOS & Android mobile apps

Microsoft Planner makes organization easy through boards. Each plan has its own board, where you can organize tasks into different buckets. You can categorize tasks based on their status or on whom they’re assigned to. This makes it easy for you to be on top of your projects.

Best features:

• Gives you a bird’s eye view of all your ongoing projects
• The boards feature makes it easy to plan and collaborate
• Works seamlessly across devices ensuring everyone is on the same page

“Planner is possibly the most flexible app in the Microsoft 365 Suite. You simply create tasks, give them deadlines, create notes and assign team members. It keeps everything visual and open and even integrates with the office and calendar so if you have an alert it pops up.” - G2

Pricing:

Free with Microsoft 365 Suite

19. Google Calendar App

Format: Online, Mac Desktop, iOS & Android mobile apps

The Google Calendar app helps you spend less time managing your schedule and more time enjoying it. You can block time on your calendar for events and tasks to ensure you’re making the most of your time.

Best features:

• Easy to use interface
• Easily integrates with most apps
• Automatically adds events from your Gmail

“I like the ease of adding appointments and reminders to it. The fact that it syncs everything I need to it from my apps is great." - Capterra

Pricing:

Free

20. Dropbox

Format: Online, Mac Desktop, iOS & Android mobile apps

Organization is not just limited to projects, tasks, and event planning. How you store your files is an equally important organization practice and there are apps such as Dropbox that make it easy. Dropbox is an online storage locker that keeps files, pictures, documents, videos, and more so that you can access them anywhere.

Best features:

• Makes it easy to share files and collaborate
• Can be accessed on different devices
• One of the most trusted cloud storage services

“Dropbox has been around for a while and it's nice for product development. It's perfect to share documents and also collaborate due their support of online edit documents such as word and excel.” - G2

Pricing:

• Basic: Free
• Plus: $11.99/ month
• Family: $19.99/ month

How do you choose an app to organize your life?

The apps listed above are some of the best organization apps to help you not just excel at your work but also get organized in your personal life. When choosing which app to go for, consider options with features that are most relevant to you and your daily schedule. It should become a part of your daily life and help you plan your day better.

To understand which app would be the best option for you, think about how it helps you in the following areas:

• Does it reduce distraction?
• Does it make you more productive?
• Do you like its UX?
• Is it compatible with all the devices that you use?
• Can it integrate some of your most-used apps into it?
• Does it fit your budget?

Explore all the options and try the free version of some of the best organization apps to see which one suits you the best.