10 Best Gantt Charts for Event Planning (Free & Paid Software) | Friday.app

Find the Top 10 Gantt Chart Software for Event Planning This Year

Posted by The Friday Team

Are you an event planner who needs to plan event logistics but aren't sure where to start? Gantt chart software can help!

A Gantt chart is an incredibly useful tool for event planners because it helps:

  • Visualize your entire project from start to finish in one place
  • Break down your project into smaller chunks of tasks
  • Find and address dependencies across the whole timeline
  • Highlight the progress of various tasks and milestones
  • Easily reschedule tasks and manage deadlines

It's crucial to choose a great application that can achieve all of those benefits. Planning future events will be much easier with the help of Gantt charts or Gantt chart software. That's why we've curated a list of the best Gantt chart software to help you start planning a successful event.

Check out our list of Gantt chart software to help you plan your next event!

1. ClickUp

With ClickUp’s free Gantt charts, your next event planning process will be so much easier. ClickUp’s Gantt chart view enables you to quickly and easily visualize your project timeline. You can also see progress, prioritize tasks, assign resources, and set dependencies between them - all in one place. ClickUp also offers a variety of event planning templates including an event gantt chart to help you get started.

The easy-to-use interface makes it simple to get an overview of the big picture and make adjustments on the fly. The ability to drag and drop tasks and set up reminders help you stay on top of deadlines. Finally, enjoy the ability to monitor progress at a glance and collaborate with your team like never before.

Best Features

  • Easy-to-use and dynamic timeline
  • Get a complete overview of all tasks, projects, and deadlines
  • Quickly schedule multiple projects at once
  • Stay on top of project progress with color coding
  • Easily update projects with a simple drag-and-drop
  • Event planning template with custom statuses and fields

Limitations

  • App interface, views, and features can be too complex for first-time users
  • Some features and views are not available for mobile view

Pricing

  • Free: Free forever
  • Unlimited: $5 per user per month
  • Business: $12 per user per month
  • Business Plus: $19 per user per month
  • Enterprise: Contact sales

User Ratings

G2: 4.7/5 (4800+ reviews)

Capterra: 4.7/5 (3100+ reviews)

Get started with ClickUp free, no credit card required

2. Microsoft Project

Microsoft Project is a popular project management platform that offers online Gantt chart software and the ability to add your charts to a Microsoft PowerPoint. It's a great tool for event planning if you extensively use the Microsoft ecosystem. Plan ahead, assign tasks, and address all event management issues and concerns with the help of this simple but flexible tool to help you with completing an event project plan.

Best Features

  • Powerful features and detailed options
  • Gantt charts show all timeline info in one view with a split screen
  • Access many templates

Limitations

  • Steep learning curve and an overwhelming amount of data for individuals or small teams
  • Expensive pricing plans
  • You need to purchase all the software in the Microsoft Suite and cannot use MS Project separately

Pricing

  • Project Plan 1: $10 per user per month
  • Project Plan 3: $30 per user per month
  • Project Plan 5: $55 per user per month

User Ratings

G2: 4.0/5 (1500+ reviews)

Capterra: 4.4/5 (1200+ reviews)

3. Toggl Plan

Toggl Plan offers an interactive design and timeline view that enables event planners to visualize their projects in real-time. The stunning visuals provide flexible project planning with drag & drop interface, free online Gantt chart sharing, estimates of costs/baselines, and an overview across multiple weeks—allowing teams to maximize efficiency while maintaining a clear vision for the big picture goals.

Best Features

  • Invite your team to collaborate and get work scheduled on time
  • Avoid scheduling conflicts with others by sharing a read-only view of your Gantt chart 
  • Keep all task-related information in one place to increase productivity

Limitations

  • Lack of mobile and desktop application 
  • Free plan is limited to solo users

Pricing

  • Free plan
  • Team plan: $9/user per month
  • Business plan: $15/user per month
  • Enterprise plan: Contact Toggl for details

User Ratings

G2: 4.3/5 (30+ reviews)

Capterra: 4.5/5 (100+ reviews)

4. TeamGantt

Get organized with TeamGantt, a cloud-based software designed specifically for Gantt chart aficionados. Thanks to its customizable views – you can switch instantly between task lists, calendars or even Gantt charts. TeamGantt also offers features like resource management and capacity planning for optimal team scheduling capabilities and event planning templates. The only downside is its free plan which is limited to three users only.

Best Features

  • Track project hours with the software’s time tracking tool
  • View and manage all projects in a single online Gantt chart
  • Collaborate on specific tasks with the project level in-app collaboration tools

Limitations

  • Limited integration abilities with third-party apps
  • Lacks functions to add multiple dependencies

Pricing

  • Lite: $19/month per manager
  • Pro: $49/month per manager
  • Enterprise: Starts at $99/month per manager

User Ratings

G2: 4.8/5 (840+ reviews)

Capterra: 4.6/5 (190+ reviews)

5. Smartsheet

Smartsheet is a cloud-based work management platform for enterprises and organizations. This application helps teams plan, execute, and report on tasks and projects at a scale. The platform features a familiar spreadsheet interface and view to help project managers and their teams track and manage projects. Smartsheet offers project management through different views including Gantt, Calendar, Kanban, and more. Smartsheet is also a great way to collaborate with internal and external parties making it a great option for large scale projects.

Best Features

  • API allows users to develop their own programs and tools
  • Save time by automating repetitive tasks and processes
  • Event planning templates to help you get started

Limitations

  • Learning curve due to customization features
  • Time tracking and resource management tools require purchase
  • No free plan

Pricing

  • Smartsheet doesn’t have a free plan
  • Pro: $7 per user per month
  • Business: $25 per user per month
  • Enterprise: Contact for pricing

User Ratings

G2: 4.4/5 (9100+ reviews)

Capterra: 4.5/5 (2500+ reviews)

6. Backlog

Backlog is a collaboration and project management software that also features code management, bug tracking, and other task managenent tools. It supports various teams and businesses to help them stay productive as they scale when working on multiple projects at once. Backlog is a visual tool that features Kanban-style boards, Gantt charts, and Burndown charts. Users can also take advantage of Backlog's task hierarchy, custom fields, issue templates, and more to improve their overall workflow.

Backlog can be integrated with popular apps like Excel and Slack but has limited integrations which can make it difficult for teams using various tools and software to sync their work and databases.

Best Features

  • Keep your projects on track with automatically generated Gantt charts
  • Prioritize by urgency to get the right things done first
  • See upcoming deadlines and quickly spot tasks that may require more time or teamwork
  • Drag and drop the timeline bar to change dates or update task details in bulk

Limitations

  • Limited selection for integration options
  • Parent-child task creation limited to two levels

Pricing

  • Free basic plan for up to 10 users
  • Starter(up to 30 users): $35/month
  • Standard(unlimited users): $100/month
  • Premium(unlimited users and projects): $175/month

User Ratings

G2: 4.5/5 (160+ reviews)

Capterra: 4.5/5 (70+ reviews)

7. Instagantt

Instagantt offers a Gantt chart for event planners by providing a user-friendly, drag & drop Gantt chart platform. Its comprehensive list of features and options are designed to aid even the most complex projects; from creating custom timelines to establishing task dependencies and milestones with ease. 

Not only can you create multiple workspaces that enable team collaboration through assignment notifications, but also customize your views with various color progress bars. You can also export versions in Excel, image or PDF formats, as well as share public snapshots.

Best Features

  • Kanban and board view to keep track of your team's workload 
  • Dashboard and reporting tools
  • Identify dependencies and manage risks
  • Baselines and change tracking let you stay on top of changes to your project schedule

Limitations

  • Lack of mobile and desktop application  
  • Collaboration features can be improved

Pricing

  • Single: $7 per user/month 
  • Team: $5 per user/month

User Ratings

G2: 4.6/5(10+ reviews)

Capterra: 4.3/5 (380+ reviews)

8. Agantty

Agantty offers a seamless project management experience, providing event planners with the opportunity to create limitless projects and tasks without cost. The software is equipped with powerful capabilities such as exporting tasks in PDF format for easy reference, rights management to grant access controls over your data, task reminders via email notifications - all of which are presented within an intuitive user interface. 

While Agantty does not currently have a mobile app available nor works on Safari browser (English version), it provides an accessible Gantt charting solution when those limitations aren't relevant factors.

Best Features

  • Drag and drop Gantt chart editor
  • Task overview filter & sorting
  • Rights management for assigning global or project based rights 
  • Reminder lists and PDF export options

Limitations

  • Lack of flexibility when sorting tasks 
  • User interface can be improved

Pricing

  • Pricing available upon request

User Ratings

G2: 4.0/5 (10+ reviews)

Capterra: 4.6/5 (80+ reviews)

9. Zoho Project

With Zoho Projects, event planners can stay organized and on-schedule with an intuitive Gantt chart creator. These charts include four types of task dependencies to efficiently manage dates and also allow for quick rescaling when needed. 

Additional features such as drag & drop capabilities between task bars and the ability to hover over a task name in order to gain additional details further simplify project management tasks. This helps move you closer towards achieving desired outcomes by set deadlines!

Best Features

  • Easily visualize your project's progress with the Gantt chart maker
  • Set up dependencies and reschedule tasks using the simple drag and drop function
  • Create and edit dependencies between tasks
  • Use baselines to stay on schedule

Limitations

  • User experience and interface can be improved
  • Limited options for integrations with third-party apps

Pricing

  • Zoho is available for free for one user
  • Basic: $49 per organization per month
  • Standard: $99 per organization per month
  • Professional $249 per organization per month
  • Enterprise: Contact for pricing

User Ratings

G2: 4.3/5 (300+ reviews)

Capterra: 4.2/5 (270+ reviews)

10. GanttPro

GanttPro is an intuitive, cost-effective tool that simplifies project management. With its drag & drop feature and comprehensive task setting, users can easily create workspaces and projects with varying levels of access given to different team members within each. You may also find a suitable Gantt chart template to help you set up and get started.

It also offers chart options beyond Gantt charts so you're able to experiment without sacrificing design or usability at a lower price than other platforms. While it doesn't include mobile capabilities or third party integrations like some competitors may offer, it's still an ideal choice for those looking for basic but efficient project organization tools

Best Features

  • Track time spent on tasks for better project organization
  • Get an overview of all your projects and programs at once
  • Keep your business finances in check with performance control

Limitations

  • No free trial 
  • Learning curve due to number of features and tools

Pricing

  • Basic: $7.99 per user/month
  • Pro: $12.99 per user/month
  • Business: $19.99 per user/month
  • Enterprise: Contact sales for a quote

User Ratings

G2: 4.8/5 (80+ reviews)

Capterra: 4.8/5 ( 380+ reviews)

Why Use a Gantt Chart Software to Plan Event Logistics

Many people create Gantt charts in Microsoft Excel or Google Sheets to plan event logistics.

After all, keep it simple, right?

But, with these spreadsheet tools, you can't calculate your critical path or create automations easily. Additionally, working with various teams and stakeholders becomes a pain as there's no clear visibility or communication.

With project management software like ClickUp made specifically to help with event planning, you can see critical insights about the state of the project, as well as re-map deadlines and set milestones.

Additionally, working with teams gets easier with ClickUp's Chat, threaded and assigned comments, as well as brainstorming tools.

Manage Your Event Planning Successfully with ClickUp Gantt Charts

There are so many tools that offer advanced features to help you plan event logistics and achieve your goals

But, one tool tops them all. If you’re looking for a great Gantt chart for event planning that can offer exactly what you're looking for, as well as unlimited flexibility and options, your search ends now!

ClickUp is an all-in-one project management application with hundreds of powerful tools that you can access all under one platform. ClickUp is a great tool for handling multiple project such as software development, marketing campaigns, and more.

These features can be customized to work according to any project goals and requirements. Start from scratch or choose from a variety of templates for every use case, including for event planning, to break out your projects and tasks. 

Try ClickUp for free today and discover how you can tackle any type of work with increased productivity and efficiency.

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