In the fast-paced world of the knowledge economy, information overload is a real challenge. With endless reports, emails, and industry updates coming our way, it's easy to feel swamped. As our reading lists grow longer, the quest for efficiency becomes crucial.

Thankfully, AI summarizers have emerged as trusty allies in this battle. These innovative tools transform dense documents into bite-sized insights, allowing us to stay informed without feeling overwhelmed. This article will explore the latest AI summarizers, highlighting how they can help manage your reading load and streamline your day. So, let's dive in and discover how these digital helpers can revolutionize the way we consume information!

Features to Look for in an AI Document Summarizer

We tested over a dozen AI summarization tools for this review. Many use the GPT architecture, some use their own Large Language Models (LLMs). While LLMs offer more customization, they come with a bigger price tag.

Language Model: Is the summarizer using a custom LLM or the GPT models? If the latter, which GPT version produces the best results?

Customization: Can I adjust the length or style of the summary? Can I provide specific instructions or focus the summary on certain details?

Summary Quality: I checked how well each tool extracted the main points from the source material. Did they keep the original wording where needed and simplify language to make it clearer?

AI Summary Generator: How well does the AI summary generator compress documents, audio files and web pages into short, useful summaries? Does it support multi-format input and offer customization options like bullet points and different summary styles?

Cost: Beyond the price I looked at the cost-to-value of each paid tool. Do the extra costs add real value or are they just bells and whistles?

User Experience: How smooth is the interface? This covers document upload, browser extensions and navigation.

For summarizers that support multiple languages I tested them in French and Spanish as well as English.

A document summarizer is a software application that uses artificial intelligence (AI) and natural language processing (NLP) to compress long documents into short summaries. These tools extract the main points and key information from the text and provide users with a quick and accurate understanding of the content. The purpose of a document summarizer is to save users time and effort so they can make decisions, find important information fast and prioritize their tasks. By generating summaries they can get the gist of a long document without having to read every detail.

One of the best features of AI document summarizers is the accurate summary. These tools use advanced algorithms to analyze the content of the document, identify the main ideas and key points. By removing the noise and focusing on the most important information AI summarizers produce a short and clear summary so users get a true representation of the original document and can consume complex information fast.

AI document summarizers are designed to be super fast, processing huge amounts of data in a fraction of the time it would take to read and analyze manually. They can generate summaries in seconds or minutes depending on the document. This speed allows users to focus on high priority tasks and make the most of their time. Whether you need to summarize long reports, academic papers or business documents AI summarizers can save you time reading and comprehension.

Versatility is another big feature of AI document summarizers. They often support many file formats including PDF, Word documents, text files and more. This means users can upload and summarize documents in various formats, making AI summarizers a tool for individuals and organizations that deal with different types of documents. Many AI summarizers can also summarize articles, web pages and other online content, making them a must have for researchers, students and professionals who need to consume information from multiple sources.

Here we’ll look into several AI summarizers and their pros and cons to help you decide.

ClickUp is an all in one work management platform that excels in document collaboration, project management and internal communications.

Seamless Integration: The ClickUp Brain, an AI writing assistant is built into the platform and helps with information retrieval, content creation, project update summarization and document translation.

Meeting Summaries: Upload your documents to ClickUp Docs and ask the AI to summarize. You can customize the tone, readability and target audience during this process for best results.

Automated Task Lists: Tell ClickUp Brain to extract and compile information into task lists, like creating an onboarding checklist by summarizing the company onboarding process.

Project Thread Summaries: Stay up to date with project threads by clicking the summarize button available for all ClickUp Tasks and comment threads so you don’t have to wade through all the messages.

Work Update Summaries: The Ask AI feature helps you track your team’s progress, summaries of project updates, Q&A sessions, standup reports and more.

Bulk Summary Automation: Use ClickUp’s Custom Fields to add AI generated summaries and updates as task columns for multiple projects so you don’t have to navigate project by project.

Translation and Summary: Communicate with a global team by summarizing documents in other languages for non-English speaking colleagues or clients.

Summarization for meeting notes, project threads and chat messages within ClickUp.

Summarization box for teammates to give a quick overview of documents.

Review documents to curate action items or next steps with ClickUp Brain.

Translation support for document summaries in multiple languages.

On-the-go mobile for comment thread and inbox message summaries.

PDF files cannot be summarized directly; copy and paste is required.

ClickUp Brain: $7 per Workspace member per month (all paid plans)

2. Scribbr: Best free text summarizer for academic research

Scribbr offers AI writing tools for scholars and researchers, with features like academic writing and editing, APA-style editing, citations and summarizations.

The best part is you don’t have to sign up to use this summarizer tool. You can even check if the summary is plagiarism free. And that’s free too. So if you’re a student looking for free summarizing tools, this is a good one.

Text or bullet-point summary of your text

Choose the focus of your summary with keywords

Re-summarize option to change summary length

600 word limit so summarizing long articles can be tricky

3. Get Digest: Best for Key Sentence Summaries

Next is Get Digest, a user friendly AI summarizer that makes document summarization easy with a simple interface.

Choose from multiple summary modes and specify summary length using the % of Source settings, from 5 to 55%.

Perfect for pinpointing the level of detail you need from a document, whether just highlights or a full summary.

Features to summarize by pasting text, entering a URL or uploading PDFs.

Supports summaries in over 33 languages and text file downloads.

Option to choose how many keywords to extract from the text.

Summaries from URLs are less accurate than from pasted text or document uploads.

Business Plan: $133 per license per month

Each of these tools has its own unique features for different summarization needs—comprehensive project overviews to key point extraction—so there’s something for everyone.

4. Copy.ai: Best for Document Summarization

Summary Templates: Pre-built templates for summarization prompts.

Automated Workflows: Create workflows for multiple document summaries or different document versions.

SEO: Generate meta titles and descriptions for content strategies.

Automated Workflows: Only available in paid plans.

No URL Support: Can’t summarize web articles from URLs.

The 9 Best AI Document Summarizers for 2025

When you're managing the fast-paced, demanding lives of executives, you have to stay ahead of the curve. As technology continues to evolve, artificial intelligence (AI) is transforming how executive assistants manage their responsibilities. From automating routine tasks to enhancing communication, AI tools have become indispensable for administrative professionals looking to boost productivity and efficiency.

We know it can be hard to understand what tools can help you and how to find the right ai tools for your work as an executive assistant. By the end of this article, you should have the knowledge you need to make that decision.

What to Look for in AI Tools for Executive Assistants

When choosing the best AI tools for EAs, we created criteria to help us choose the best AI executive assistant for administrative professionals. Here’s what to look for:

Automation: Look for AI tools that can do the routine tasks like scheduling meetings, sending automated reminders and drafting emails using templates. Time saving and consistency in communication.

Integration: Choose AI assistants that integrate with your existing productivity suite, calendars, task management software and workflow systems to make it seamless.

Smart Prioritization: Look for AI that prioritizes tasks based on urgency and importance and does predictive scheduling for meetings and tasks.

Intelligent Search and Organization: Choose AI tools with robust search and organizational capabilities to find and categorize documents and information quickly.

Communication Assistance: Use AI for communications by using smart template updates, summarizing emails, drafting and transcribing meetings.

Security Protocols: Make sure your AI tools have strong security measures, data encryption and access controls to protect sensitive information and confidentiality.

User Interface: Look for AI assistants with simple and easy to use interfaces to get the most out of the tool.

To make it to our list the tools had to meet most of these criteria and show technology that mimics human intelligence and is efficient for EAs.

This list features AI-powered virtual assistants that leverage advanced AI technology to perform tasks like meeting scheduling and automated note-taking to mimic human intelligence for administrative roles. Here are some of them:

ClickUp changes the way you work, lets you collaborate with your team and clients, automates repetitive tasks and simplifies workflows. It’s a must have for those who want to get more done.

A big plus is ClickUp Brain, an AI assistant built into the platform. The AI Knowledge Manager answers your questions by digging into your tasks, documents and the company’s knowledge base. This is a must have to find information quickly, respond to queries and stay on top of important details without the manual search hassle.

One of the biggest highlights is how the AI Knowledge Manager lets you ask project related questions easily. This AI support saves you the time of thinking how to start that email by using well-structured AI prompts to draft the email and message for you. Just feed it the elements you want and it drafts the email and message for you.

Mobile app has fewer features than desktop version.

New users will need some time to get used to ClickUp’s many features.

ClickUp Brain: Add to any paid plan for $7 per member per Workspace monthly

In the world of AI creativity, DALL-E by OpenAI is a great tool to create images for visual content. It’s perfect for executive assistants who are often creating visual content for various materials like presentations, reports or marketing campaigns.

DALL-E turns text into images without you needing to know how to code or design. Imagine you need a graphic for a product launch on social media; just describe it and DALL-E will turn it into a beautiful visual.

One of its best features is its integration with Canva so you can combine DALL-E’s text-to-image feature with Canva’s design tools for a more customized experience.

Visual Creation Within Conversations: Use DALL-E’s ChatGPT plugin to create visuals within your chat.

Details: Specify style, composition and texture of objects.

Image Editing: Edit existing images and keep the original look.

Output resolution may not be high definition.

Full AI assistant integration not yet available.

Try Jasper, formerly Jarvis, an AI writing assistant powered by artificial intelligence that creates content for all applications. Whether you’re writing emails, summarizing data, creating reports or posting on social media Jasper is your tool.

In addition to content generation Jasper has many templates for specific content needs. It integrates with productivity tools like Canva, Slack and Zapier so AI generated content fits into your daily workflow.

Use Jasper, which leverages machine learning, to create marketing materials, brainstorm ideas, and create presentations in no time.

Custom Writing Styles: Match content to your brand tone for consistency across all outputs.

Performance Tracking: Track AI content performance and adjust your content strategy.

50+ Writing Templates: Includes templates for blogs, video scripts and more.

Outputs may be incorrect and need to be verified.

Even premium plans have a monthly content limit.

Business Plan: Custom pricing for business.

Capterra Rating: 4.8/5 from 1800+ reviews.

Both DALL-E and Jasper are pioneers in AI space offering visual and content creation solutions for individuals and businesses.

Meetings with lots of information can be tough when you need notes. Otter.ai solves this problem with its AI transcription services.

Otter captures everything in real-time so you don’t have to take notes and can fully engage in the conversation. It identifies different speakers and labels them in the transcript so you can track who said what.

Otter.ai highlights key points and action items so you don’t have to summarize manually and tasks are assigned correctly.

Quick Jump: Jump to specific parts of your meeting notes.

Collaboration: Share transcripts, highlight sections and delegate tasks within the platform.

Integrations: Easy integration with Zoom.

Known issues include recording length and transcription features are limited in the free plan and occasional inaccuracies due to background noise or accents.

Fireflies: Consolidate Your Conversations

In addition to Otter.ai, Fireflies.ai is another AI meeting tool. It consolidates your conversations for you.

Discover essential AI tools that empower executive assistants to boost productivity and streamline tasks. Read the article to enhance your efficiency today!

The Best AI Tools for Executive Assistants for 2025

Microsoft Copilot is a popular AI tool, especially for those using Microsoft 365 applications like Word and Excel. It automates tasks, offers suggestions, and aims to simplify your work life. But that promise isn't always fulfilled.

Seemingly, it doesn't always remember past interactions, struggles a bit with coding, and sometimes the language it uses can feel a bit stiff and mechanical. Solving for these limitations is one reason someone may start looking for alternatives.

A good alternative should connect easily with a wide range of applications, not just those from Microsoft (another downside of Copilot). 

Finding the right AI tool can make a huge difference in your productivity.  Let's talk about what you should focus on when finding a good alternative to Microsoft Copilot.

What to Look for in Microsoft Copilot Alternatives

While Microsoft Copilot is a solid choice, certain limitations might impact your workflow. For instance, it struggles with remembering previous interactions and isn’t particularly adept at generating code. Furthermore, its outputs can often come across as overly mechanical, lacking warmth and personality. Microsoft Copilot's coding abilities are also inconsistent, as the quality of its output often depends on how accurately the user can prompt it.

When considering alternatives, it’s beneficial to seek AI tools that offer:

Integration Versatility: Look for tools that can seamlessly link with a wider array of applications beyond just Microsoft 365.

Coding Proficiency: Opt for solutions that support or enhance your ability to generate and work with code.

Natural Language Output: Choose AI tools that produce responses with conversational tone and style, providing text outputs that resonate more personally with users.

By prioritizing these features, you can find an AI alternative that not only matches but exceeds the capabilities of Microsoft Copilot, enhancing your productivity and collaboration effectively.

Microsoft Copilot is an AI-powered assistant designed to enhance productivity within the Microsoft 365 ecosystem. It seamlessly integrates with popular applications like Word, Excel, PowerPoint, Outlook, and Teams, as well as Bing and Windows OS. This AI copilot assists users by providing suggestions, automating repetitive tasks, and offering quick solutions to queries.

One of the standout features of Microsoft Copilot is its ability to gather information from the internet, delivering fast and accurate results when asked specific questions. Additionally, the Notebook function bridges the gap between AI and everyday tasks, making it a versatile tool for various needs. Whether you’re drafting an email, analyzing data in Excel, or preparing a presentation, Microsoft Copilot aims to streamline your workflow and boost efficiency.

What to Consider in a Microsoft Copilot Alternative

When exploring alternatives to Microsoft Copilot, it’s essential to identify AI tools that address and surpass its limitations and understand how each AI tool stands out in the realm of IT workflow automation:

Long-Term Conversational Memory: A superior AI should remember context from past interactions, offering relevant insights based on previous chats to streamline your workflow.

Humanized Responses: Traditional AI tools often produce monotone, repetitive responses. Look for alternatives capable of generating content that feels more organic and engaging, reducing the need for post-editing to “humanize” text.

Personalization: Although it might sound unusual, an ideal AI assistant should grasp your personal writing style and vocabulary. It should deliver content that resonates with your voice to avoid coming off as stilted or generic.

Data Privacy: While Microsoft offers data protection for business users via Microsoft Entra ID, this does not extend to all individual users. Choose AI tools that prioritize and guarantee comprehensive privacy and data protection for everyone.

Coding Competency: Microsoft Copilot’s coding suggestions can be inconsistent. An ideal alternative should provide more reliable coding support, minimizing bugs and enhancing the coding experience through accurate prompts and solutions.

Explore These Microsoft Copilot Alternatives

Considering these factors will guide you towards selecting AI tools that can better suit your needs, offering enhanced memory, personalization, and data protection. A niche AI tool like Wipro Holmes excels in automating IT business processes, predicting and preventing issues, making it an effective solution tailored for businesses focused on IT automation. Here’s a list of 10 compelling alternatives to Microsoft Copilot that can transform your AI experience.

By evaluating these options, you’ll be in a better position to harness an AI assistant that substantially improves upon the limitations you’ve faced and significantly boosts your productivity.

When evaluating AI tools, it’s crucial to consider their capabilities, limitations, and unique features. Microsoft Copilot, for instance, operates behind a paywall, which can be a significant drawback for some users. In contrast, alternatives like ChatGPT and Gemini offer more user-friendly interfaces and the ability to crawl the internet for up-to-date information.

However, these alternatives come with their own set of limitations. For example, while ChatGPT excels in generating human-like responses, it may fall short in coding abilities and data analysis. Similarly, Gemini might offer excellent conversational capabilities but lack the depth needed for complex tasks. Therefore, it’s essential to weigh the pros and cons of each AI tool to determine which one aligns best with your specific needs.

1. ClickUp (Best for AI Content Creation and Project Management)

ClickUp is an all-in-one platform that excels in content creation and project management, integrating several functionalities into a single intuitive hub. It is particularly effective for SEO blog post writing, offering tools designed to create content optimized for search engines. With the added power of ClickUp Brain, this tool provides smart, customized support for teams of any size—even individual users. Its capabilities range from automating repetitive tasks to delivering intelligent, human-like responses, making it an excellent choice for managing and creating content seamlessly. Additionally, ClickUp supports SEO-focused AI writing, which emphasizes the effectiveness of tools like Writesonic in crafting SEO-optimized content.

Content and Task Management: ClickUp Brain assists in generating content, providing idea prompts, and organizing tasks efficiently. It’s great for creating article outlines and writing sessions.

Collaboration Tools: Engage with your team through ClickUp Chat for real-time communication, updates, and file sharing.

Customizable Templates: Use the ClickUp Brainstorming Template to foster creativity and enhance collaborative brainstorming efforts. It supports List, Timeline, Department, By Stages, and Priorities Views.

Project Visualization: With ClickUp Views, track project timelines, dependencies, and priorities visually.

Task Breakdown: Utilize AI-generated subtasks for dividing complex tasks into actionable steps.

Data Management: Customize fields for specific project data, perform meticulous calculations, and maintain documentation integrity using ClickUp Proofing and Time Estimates.

Real-Time Collaboration: Edit and collaborate on documents in real-time with ClickUp Docs.

Pre-Built Templates: Streamline processes with templates for different project types, from construction to client management.

Mobile Access and Integrations: Manage projects on-the-go via the mobile app and connect seamlessly with other tools to enhance workflows.

Full access to ClickUp Brain features requires a paid plan.

ClickUp Brain: Available on all paid plans for an additional $7 per member per month

By leveraging ClickUp, you gain a comprehensive toolkit that not only meets your content creation and project needs but also enhances overall productivity and collaboration.

2. IBM Watson Studio (Best Multi-Language AI Tool for Developers)

IBM Watson Studio is an outstanding choice for developers seeking a versatile AI tool to manage AI models. It brings together open-source tools such as PyTorch and TensorFlow with IBM’s proprietary visual data science tools like Jupyter notebooks, R, and Scala. This amalgamation makes it an ideal platform for building, deploying, and managing AI models.

Collaboration: Manage the entire AI lifecycle, from building to deployment and monitoring—all in one platform.

Integration Flexibility: Work with your favorite frameworks, including PyTorch, TensorFlow, and scikit-learn, using languages like Python, R, or Scala.

Automation: Automate model building, which saves time and simplifies the learning curve for beginners in AI.

Data Management: Watson’s visual editor allows for easy data cleaning and shaping.

Visual Development: Utilize IBM SPSS Modeler for creating models visually, making AI approachable for everyone.

Performance Tracking: Monitor and enhance model performance and fairness after deployment.

Costs fluctuate based on usage, given its cloud-based nature.

Beginners may still face challenges despite the platform’s automation features.

Integration with open-source frameworks might lock you into the IBM Cloud ecosystem.

Professional: Approximately $1.02 USD/Capacity Unit-Hour

3. ChatGPT (Best for Human-Like Responses)

Even though ChatGPT doesn't seem to think it's the best alternative—we think it's worth a look

ChatGPT, particularly versions GPT-4 and 4o, has become a popular AI tool for creating natural, human-like interactions. This AI can perform various tasks in one interface—such as writing, analyzing data, and even coding—making it a versatile companion for many creative and technical needs.

Versatility: Capable of handling diverse tasks, from answering queries to generating creative text formats.

Conversational Memory: Unlike Microsoft Copilot, it can remember past interactions and generate outputs based on this context.

Plugin Access: Hundreds of user-submitted plugins in the GPT store enhance its functionality, removing the need for extensive prompt crafting.

Accuracy Issues: Can sometimes produce incorrect or misleading information due to limitations in real-world understanding.

Bias: The model may reflect biases present in its training data, which can lead to unfair outputs.

Common Sense Challenges: The free version struggles with tasks that require practical, real-world logic compared to GPT Plus.

Claude AI offers a well-rounded alternative for content creation needs. As an artificial intelligence writing assistant, it excels in writing, summarizing, and coding tasks, delivering robust capabilities similar to ChatGPT, but with its distinct advantages, such as long conversational memory.

Discover top Microsoft Copilot alternatives to boost your productivity. Explore efficient tools that can enhance your workflow. Read more to find your fit!

The Best Microsoft Copilot Alternatives + How To Choose One

Managing a remote team spread across various time zones can be challenging, but it's an increasingly common scenario in our globalized world. This blog post covers essential tips for effective remote team management, with a focus on coordinating work across different time zones.

Understanding the Challenges of Time Zone Management

Working with a team spread across multiple time zones presents unique challenges such as scheduling meetings, ensuring real-time communication, and maintaining productivity. Without proper strategies, these challenges can lead to confusion, decreased productivity, and frustration among team members.

Tip 1: Utilize Time Zone Management Tools

One of the best ways to manage a remote team across different time zones is by leveraging tools designed for this purpose. Time zone management tools can help schedule meetings, track work hours, and ensure everyone is on the same page. For instance, tools like Clockify and Toggl offer time tracking functionalities that keep track of productivity and work hours.

World Time Buddy: Allows easy comparison of multiple time zones and schedules.

Google Calendar: Integrates time zone display to avoid confusion.

ClickUp: Offers comprehensive project management features, making it easier to manage tasks and deadlines across different time zones.

To ensure fairness and inclusivity, rotate meeting times so that no single team member is consistently forced to attend meetings outside their regular working hours. Microsoft Teams and Zoom allow you to easily schedule and rotate meetings.

Not all tasks require real-time collaboration. Asynchronous workflows can be highly effective in managing a team across different time zones. This involves creating tasks and setting deadlines that don't require everyone to be online simultaneously. Tools like ClickUp offer templates and features that support asynchronous work.

Flexibility for team members to work during their most productive hours.

Reduced need for constant meetings, leading to fewer interruptions.

Clear documentation and task assignments that can be reviewed and completed on one's own time.

Tip 4: Use Clear and Consistent Communication

Communication is key to remote team management. Using consistent communication channels ensures that everyone stays informed and engaged. Create a communication strategy that outlines:

Which tools to use for instant messaging (e.g., Slack).

Email protocols for non-urgent communication.

Video conferencing for important discussions and team meetings.

Encourage team members to be aware of their colleagues’ time zones. Tools like the Clockify vs Toggl comparison highlights features that can manage accountability and optimize productivity. Awareness can lead to more empathetic collaboration and better planning of tasks and meetings.

Flexibility in work hours can lead to higher job satisfaction and productivity. Allow team members to work at times that suit them best, while still satisfying core business hours for major tasks and deadlines. This approach supports work-life balance and acknowledges the diversity of time zones.

Identify a few overlapping hours during the day when most team members are available. Utilize these hours for critical meetings or collaborative tasks that require real-time interaction. Tools like 10 Best Project Management Software with Client Portals can help in planning and managing these collaborative sessions.

Proper documentation ensures that even when team members are offline, they have access to all the information they need. Make use of shared documents, wikis, and project management tools to keep track of decisions, project updates, and critical information. 

Google Docs: Collaborative document editing and sharing.

Confluence: Wiki for creating comprehensive documentation.

Notion: All-in-one workspace for notes and tasks.

Team cohesion can suffer when members are spread out, but it's crucial for maintaining motivation and productivity. Regular virtual team-building activities and casual check-ins can help. Referencing the article 10 Best Project Management Software With Client Portals highlights tools that facilitate better engagement and collaboration among team members.

Tip 10: Monitor Productivity and Well-being

Keep an eye on your team's productivity and well-being through regular check-ins and performance metrics. Use tools like ClickUp for project management to monitor progress and ensure that team members are not overwhelmed or experiencing burnout.

Mastering remote team management across different time zones involves leveraging time management tools, fostering clear communication, and promoting a flexible work culture. Discover essential tips and tools for success.

10 Tips for Coordinating Remote Work Across Different Time Zones

Embarking on a new internship can be both exciting and daunting, especially when your first task is to clean up a product backlog that resembles a chaotic jungle. This is the exact scenario a Reddit user, Snoo-64655, found themselves in when they reached out to the Agile community for advice. The responses were a mix of empathy, practical tips, and a sprinkle of humor. Let's dive into the collective wisdom shared by experienced Agile practitioners to help any intern—or even a seasoned professional—tame the wild beast that is a messy product backlog.

Snoo-64655's post paints a vivid picture of the challenges they face: 

Stories ranging from last week to two years ago

Placeholder stories mixed with legitimate ones

New interns often face the daunting task of cleaning up chaotic product backlogs. This article shares practical tips and community insights to help interns transform disorganized backlogs into actionable roadmaps.

Friday Blog

The 9 Best AI Document Summarizers for 2025

The Best AI Tools for Executive Assistants for 2025

The Best Microsoft Copilot Alternatives + How To Choose One

10 Tips for Coordinating Remote Work Across Different Time Zones

How to Tackle a Messy Product Backlog as a New Intern: Insights from the Agile Community

10 Best Perplexity Alternatives in 2024

How To Use The Eisenhower Matrix for Sales

How To Use The Agile Methodology for Website Development

Top 10 Best AI Tools for Startups in 2023

Top 10 Best ChatGPT Alternatives to Try in 2023

Top 10 Best Bug Tracking Software for QA Teams in 2023

Top 10 Best Wordtune Alternatives for AI Writing

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