The Top AI Meeting Note Taker Tools to Enhance Your Productivity

With so many AI note-taking tools out there you need to choose one that fits your business needs. In this guide we’ll break down the top features and functionality that makes an AI meeting note-taker a must have today

In the old days running a meeting was multi-tasking – juggling the agenda, guiding the conversation and scribbling manual notes. Thankfully AI meeting note tools have changed all that, so now you won't miss anything. 🙌

AI Meeting Note Taker Features

An AI meeting assistant is a productivity, accuracy and transparency game changer for projects. By managing your time better, these tools will help you meet your project goals faster. AI note taking apps enhance productivity during meetings, webinars, and lectures by using artificial intelligence to listen and summarize essential information, allowing users to focus on the actual content rather than the mechanics of taking notes. Automated note taking simplifies the process of capturing and summarizing discussions in virtual meetings, providing real-time transcripts and comprehensive meeting summaries.

🛠️ Here’s what makes a good AI note taker:

• Platform Integration: Connect with video conferencing tools like Teams or Zoom.
• Meeting Recording: Record the whole meeting.
• Live Transcription: Provide real-time transcription.
• Collaborative Note-Taking: Allow multiple users to take notes.
• Advanced Summarization: Use AI to summarise key points so you can refer back easily.
• Meeting Minutes: Convert notes into meeting minutes.
• Task Automation: Extract action items and delegate tasks from meeting notes.
• Meeting Agendas: Create and collaborate on meeting agendas so everyone is on the same page and prepared.
• User Experience: Simplify your workflow.
• Data Security: Protect sensitive information so your confidential conversations are safe.

By choosing an AI meeting note taker with these features you’ll make your meetings more efficient and effective, save time and be more productive. Get into the world of AI meeting tools and upgrade how your business handles its daily interactions.

What are AI Meeting Note Taker Tools?

Definition and Purpose

AI meeting note taker tools are software applications that use artificial intelligence to automate the note taking process during meetings. They are designed to make meetings more productive by allowing participants to focus on the conversation not the note taking. They can record, transcribe and summarise meetings so you have a complete and organised record of the conversation. By using AI meeting note taker tools businesses can streamline their workflow, collaborate better and make sure nothing gets missed in team meetings whether in person or virtual. Otter AI Chat is an advanced tool that helps users manage meeting-related tasks and queries, enhancing the overall meeting experience.

Why Use AI Meeting Note Taker Tools

The benefits are many:

• More Accurate and Consistent: AI ensures meeting notes are accurate and consistent so human error is reduced.
• Better Collaboration: A shared platform for note taking means better collaboration and knowledge sharing between team members.
• More Productive: Automating note taking saves time so you can focus on the discussion and decision making.
• Better Decision Making: With clear notes teams can make better decisions and follow up on action items more easily.
• Faster Information Capture: AI can capture and organise meeting information faster so you can review and refer back to it later.
• Less Time on Note Taking: By summarising meetings automatically these tools give you more time to do other productive work.
• More Meeting Productivity: Overall AI meeting note taker tools make meetings more productive and effective so they are more focused and results driven.

How AI Meeting Note Takers Work

AI meeting note takers are innovative tools that utilize artificial intelligence (AI) and natural language processing (NLP) to capture, organize, and process information from meetings. These tools can be integrated with various video conferencing platforms, such as Zoom, Google Meet, and Microsoft Teams, to record and transcribe meetings in real-time.

The process typically involves the following steps:

1. Meeting Recording: The AI meeting note taker records the meeting audio and video, either by joining the meeting as a participant or by uploading a recorded file.
2. Transcription: The recorded audio is then transcribed into text using AI-powered speech recognition technology.
3. Note-taking: The transcribed text is then analyzed and summarized into concise meeting notes, highlighting key points, action items, and decisions made during the meeting.
4. Organization: The meeting notes are then organized and stored in a centralized location, making it easy to search, filter, and access them later.

By leveraging these advanced technologies, AI meeting note takers streamline the note-taking process, allowing participants to focus on the discussion rather than manual note taking. This not only enhances productivity but also ensures that all the meetings are accurately documented for future reference.

Key Features of AI Meeting Note Takers

AI meeting note takers offer a range of features that make them an essential tool for businesses and individuals. Some of the key features include:

Automatic Meeting Notes and Transcripts

One of the standout features of AI meeting note takers is their ability to automatically generate meeting notes and transcripts. This automation saves time and effort, allowing users to focus on the conversation rather than jotting down notes. The AI can transcribe meetings in real-time, capturing every word spoken and converting it into text. These notes can be customized to include specific details, such as action items, decisions, and key takeaways, making them highly valuable for future meetings.

Action Items and Task Assignment

AI meeting note takers can also identify action items and assign tasks to team members. By analyzing the meeting transcript, the AI can pinpoint tasks and responsibilities, ensuring that everyone is on the same page. This feature helps in tracking progress and ensures that tasks are completed on time, enhancing overall team productivity. With automatic task assignment, there’s no need to manually delegate tasks, making the note taking process more efficient.

AI-Powered Search and Organization

The AI-powered search and organization features of these tools make it easy to find and access meeting notes and transcripts. Users can search for specific keywords, topics, or speakers, and filter notes by date, meeting type, or participant. This advanced search capability ensures that important information is always at your fingertips, streamlining the workflow and making it easier to review and refer back to key moments from past meetings.

By leveraging these features, AI meeting note takers can significantly improve the note taking process, enhance collaboration, and increase productivity. Whether you’re using them for Google Meet, Microsoft Teams meetings, or any other platform, these tools are designed to make your meetings more efficient and effective.

Top 10 AI Meeting Note Tools 2024

If you want to make meetings more productive and efficient using AI can make a big difference. We’ve rounded up the top AI meeting note tools that cover every aspect of the meeting process from note taking to transcription and beyond. Many of these tools also have meeting agenda creation and management features so you can make meetings more productive.

1. ClickUp

ClickUp AI Meeting Notes

ClickUp is great for startups and small business. As a project management platform it covers everything you need by streamlining tasks, increasing productivity and collaboration. It’s highly customizable so it can fit any business.

ClickUp AI summarizes long comment threads with one click.

Note Taking Made Easy:

• Use the Meeting Note Style Template or capture key moments in a ClickUp Doc.
• Quick notes in the ClickUp Notepad with ClickUp Brain’s AI help.

Make meetings more productive by:

• Meeting Minutes: Let the AI Writer write clear and concise minutes, capture all discussion points.
• Summarized Notes: Turn pages of notes after brainstorming into summary notes for easy review and sharing.

Connect your notes to workflows and turn insights into tasks that can be assigned to your team quickly.

ClickUp Features

• Document Storage: All your meeting Docs are stored in one place and searchable.
• Real Time Collaboration: Edit documents live with team input.
• Multilingual: Translate meeting documents into Spanish, French or Japanese for global teams.
• Custom Views: View tasks, workflows and projects the way you want.
• Access Options: Use ClickUp from web, desktop apps, iOS or Android devices or the Chrome extension.
• Integrations: Connect with over 1,000 apps including Zoom, Microsoft Teams and Google Meet for seamless workflows.

ClickUp limitations

• Mobile app doesn’t have all the views available on desktop.
• Features are extensive and require an initial learning curve. 👀

ClickUp Pricing

• Free Forever
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact us
• ClickUp Brain: $7 per Workspace member per month (on paid plans)

ClickUp Reviews

• G2: 4.7/5 (8,500+ reviews)
• Capterra: 4.7/5 (3,700+ reviews)

Use ClickUp’s AI to supercharge your meetings and boost productivity and collaboration across your business.

2. Otter.ai Chat

Otter.ai is a meeting assistant and transcription tool that turns voice conversations from meetings or audio files into text. Otter AI Chat is an advanced tool designed to help users manage their meeting-related tasks and queries. It can identify speakers, label their transcripts and even capture shared slides. So nothing gets lost.

Otter.ai Features

• Keyword Search: Search for specific keywords or phrases in long transcriptions.
• Calendar Integration: Automatically record meetings from Zoom, Google Meet or Microsoft Teams when linked to your Microsoft or Google calendar.
• Flexible Transcription Limits: Each plan has more transcription minutes and file uploads.
• Accessibility: Available on web and mobile for on-the-go use. 📱

Otter.ai limitations

• Speaker Confusion: Can struggle to distinguish between multiple speakers.
• Note Taking: Designed for transcription only, no note taking within the app.

Laxis Pricing

• Free
• $10/month per user
• $20/month per user
• Contact for pricing

Reviews

• G2: 4.0/5 (100+ reviews)
• Capterra: 4.5/5 (60+ reviews)

3. Fireflies.ai

Via Fireflies.ai

Fireflies.ai changes the way meeting transcriptions are done, real time or recorded transcription services. It captures and summarises key points, decisions and action items from meetings. ✍️

Fireflies.ai Features

• Language Support: 40+ languages, multiple accents and dialects.
• Speaker Identification: Identifies and labels speakers for clarity.
• Platform Compatibility: Works with meeting platforms like Microsoft Teams, Zoom, Skype and Google Meet.
• Note Sharing: Share meeting notes to Asana, Slack or Notion.
• Storage: Varying storage options, 800 minutes on Free plan, unlimited on Business and Enterprise plans.
• Playback: Search and play back meeting segments at different speeds.

Fireflies.ai limitations

• Audio quality affects transcription accuracy.
• CRM, Zapier and Slack integrations require Pro plan.

Fireflies.ai Pricing

• Free: Free
• Pro: $10/month per user
• Business: $19/month per user
• Enterprise: Contact for pricing

Reviews

• G2: 4.5/5 (70+ reviews)
• Capterra: 4.0/5 (5 reviews)

4. Superpowered

Superpowered transcribes without recording, from your device audio. Transcripts are available for 7 days before deletion.

Superpowered Features

• Universal Platform: Works with all meeting platforms.
• Emotion Detection: Identifies and documents emotions during meetings.
• Proactive Development Team: Feedback driven development.
• Calendar Integration: Upcoming meetings appear in the menu bar. 🖱️

Superpowered

• Free version has limited integrations (only email and Slack).
• Not available on mobile and Linux platforms.

Superpowered Pricing

• Free
• Basic: $30/month
• Pro: $90/month
• Enterprise: Contact for pricing

Reviews

• G2: N/A
• Capterra: N/A

5. Laxis

Laxis is for sales, content marketing and product research teams and others to take notes during virtual meetings and capture participants’ words verbatim. It helps you stay focused during discussions and then generates summaries afterwards.

Laxis Features

• Topic Categorisation: Sort and categorise meeting topics.
• Transcript Download: Download and share meeting transcripts.
• Interactive Questions: Ask questions based on previous meetings.
• Integrations: Zoom, Microsoft Teams, Google Meet, Cisco Webex.
• Meeting Agendas: Create and manage meeting agendas to stay on topic.

Laxis limitations

• Plan restrictions: Free plan has 300 minute transcriptions but follow up content creation is locked to Premium plans and above.
• CRM integration: Not available yet, but on the roadmap.

Laxis Pricing

• Free
• $13.33/month
• $24.99/month
• Contact for pricing

Reviews

• G2: 4.9/5 (20+ reviews)
• Capterra: 4.7/5 (16 reviews)

These tools will make a big difference to your meeting management, with clarity and efficiency through transcription and analytics. Try these out and find the one that suits your team’s meeting workflow.

6. Notes by Dubber

Formerly Notiv, Notes by Dubber helps you have smarter meetings. It integrates with your Outlook or Google calendar, automatically attends and records your scheduled calls. During the meeting it captures a transcript and post meeting it generates a shareable summary.

Notes by Dubber Features

• Automatic Transcription and Summary: Extracts key points and action items from your meetings, creates tasks for participants.
• Integrations: Connects with apps like Asana and Slack to follow up tasks. ✅
• Scalability: Works globally, available on over 170 mobile networks and multiple communication platforms.
• Flexible Sharing: Share recordings, transcripts or notes to your CRM or other collaboration tools.

Notes by Dubber limitations

• Language: Only supports English, not suitable for multilingual meetings.
• User Interface: Some users find it hard to navigate.

Notes by Dubber Pricing

• Contact for pricing

Reviews

• G2: 5/5 (1 review)
• Capterra: No reviews yet

7. Timz.Flowers

Timz.Flowers is a hybrid conferencing platform for distributed teams, video calls with asynchronous collaboration. It provides meeting summaries and moments that are shareable.

Timz.Flowers Features

• Innovative Visualization: Uses flower-based flowcharts to visualise feedback and questions during the meeting.
• Asynchronous: Participants can contribute via recorded video messages, simulating a live conversation.
• Detailed Transcripts: Transcripts with timestamps, easy to navigate.
• Flexible Plans: Free version, Pro and Business plans with more recording time and data storage.

Timz.Flowers limitations

• Setup Time: Setup may take some time for some users.
• Browser Compatibility: Not all browsers are supported, may need to use a different browser.

Timz.Flowers Pricing

• Basic: Free
• Pro: €6.99/month per team
• Business: €13.99/month per team

Reviews

• G2: 4.5/5 (13 reviews)
• Capterra: No reviews yet

8. Sembly AI

Sembly AI records and transcribes meetings, generates summaries and minutes of the discussion. If you can’t attend you can send Sembly in your place and it will record the meeting for you. 🧑‍💻

Sembly AI Features

• Automatic Task Management: Identifies and assigns tasks to team members.
• Searchable Meeting Notes: Meeting notes are stored, searchable by keyword and attendee.
• Language: Supports 35+ languages.
• Platform: Android, iOS, web.
• Integration: Streams tasks to workspaces like Slack and Trello.

Sembly AI limitations

• May not join or record a meeting sometimes.
• Sentiment analysis may not cover the whole meeting.

Sembly AI Pricing

• Personal: Free
• Professional: $10/month per user
• Team: $20/month per user
• Enterprise: Contact for pricing

Reviews

• G2: 4.3/5 (11 reviews)
• Capterra: No reviews yet

9. Fathom

Fathom records, transcribes and summarises meetings instantly. After the meeting notes and action items can be integrated into Gmail or Google Docs.

Fathom Features

• CRM Sync: Syncs call notes with your CRM.
• Instant Highlights: Highlights and summarises specific call parts.
• Multi-Platform: Microsoft Teams, Zoom, Google Meetings.
• Language: 7 languages including English, Spanish, French.
• Team Edition: Additional features for enterprise deployment 🏢.

Fathom limitations

• Some users prefer a lighter UI.
• Not suitable for impromptu meetings, especially on Microsoft Teams.

Fathom Pricing

• Free
• Team Edition: $19/month per user

Reviews

• G2: 5/5 (1,300+ reviews)
• Capterra: 4.8/5 (8 reviews)

AI Meeting Notes: Security and Privacy

How to keep AI Meeting Notes private

Keeping AI meeting notes private is crucial to keeping sensitive information discussed during meetings confidential. Here:

• Security Features: Choose AI meeting note taker tools with end-to-end encryption, secure storage and strict access controls.
• Compliance: Make sure the tool complies with relevant data protection regulations (e.g. GDPR, HIPAA) for personal and sensitive data.
• Policies and Guidelines: Establish clear policies and guidelines for using AI meeting note taker tools, including data retention and deletion policies to manage data responsibly.
• Access: Limit meeting notes and transcripts to authorized users only to prevent sensitive data from being shared with unauthorized people.
• Authentication: Use secure authentication and authorization to protect meeting notes and transcripts.
• Security Reviews: Review and update security regularly to ensure meeting notes and transcripts are protected from new threats and vulnerabilities.

By doing so, you can keep AI meeting notes private and secure and maintain trust with your meeting participants and sensitive information.

Save time and be more productive with AI for meetings

Using AI for meetings can transform the way you interact with your team, clients and prospects. The best AI meeting tools cover everything from scheduling to recording, transcribing and summarising meeting notes. They offer templates and AI driven assistance to help you create your own notes and make sure nothing is missed.

Many AI tools also offer meeting agenda creation and management so all participants are prepared and meetings are more productive.

AI tools are great at summarising meeting notes to highlight key points, tasks and next steps. They integrate with task management tools to streamline workflows and save time across the board. 🪄

When it comes to workflow optimisation ClickUp is a leader – not just for meeting management but for running your whole business. With a suite of templates and project management features that cover every aspect of business, ClickUp integrates with many tools to make you more efficient and reduce workload. It’s your all-in-one business solution. 🤩

Join ClickUp for free today and experience a streamlined approach to business management and life.