Atlassian’s collaboration and wiki tool, Confluence, has been a staple for over a decade among product, software, and engineering teams’ tech stacks. However, there is a suite of new alternatives to Confluence that are more in tune with today’s dramatically changing needs.
Confluence is a proprietary solution owned by Atlassian and is perfect for teams of any size and type. Confluence is primarily designed for knowledge management and team collaboration and several organizations rely on it to improve their teams’ productivity.
Simply put, Confluence is a fusion of several different types of software like internal wikis, intranets, productivity platforms, and project management tools that make for a team workspace where knowledge and collaboration meet.
With Confluence, teams can note project requirements, assign tasks to members, and manage several calendars at once. Confluence is a powerful collaborative tool that enables users to create meeting notes, project plans, product requirements, share feedback, organize workspaces, and do so much more.
However, Confluence does have some drawbacks. Teams find Confluence to be over engineered and slow while many even organizations find the learning curve to be quite steep for new users. Furthermore, several features and functions don’t live up to expectations. It may not even be right for larger-scale customers who want to use it as a their hub for work.
It brings it back to a central question: What are you trying to accomplish with Confluence?
If it's truly document sharing and project requirements within the Atlasssian system, then Confluence can work for that.
But if you're trying to do more like centralize your values and know what everyone is working on... there are other options.
The tools listed below may fit in your workflow better, and could serve as the place for your most important things at work.
ClickUp is the ultimate, one-stop productivity platform for teams of any size to manage your workload, monitor project updates, and work with the team—all on a single screen. Whether you're a solopreneur or part of a large-scale enterprise company, ClickUp's feature-rich experience is completely customizable and can accommodate any task, no matter what project style you use.
Efficiency is at the core of every ClickUp feature, and its collaboration abilities ensure every team member or client is able to view, comment, edit, and work from anywhere in your Workspace, without overlap.
Plus, ClickUp's powerful Docs for creating vast knowledge bases and comprehensive wikis are intuitive and automatically connected to your workflow—making ClickUp the ideal Confluence alternative that can do so much more. ClickUp Docs are packed with features designed to optimize your feedback process and structure everything from simple how-tos to complex SOPs, all from the same place as the rest of your work.
Nuclino is an internal knowledge base and wiki software that allows teams to organize knowledge, manage projects, share ideas, and more in real-time. Nuclino uses a clean and easy user interface with intuitive navigation. This makes it stand out as a modern and handy alternative to Confluence.
Medium to large size organizations and teams that require a collaborative tool for knowledge sharing, employee handbooks, employee onboarding and offboarding, sprint planning, process documentation, and more.
Helpjuice helps organizations create an internal knowledge base for employees and makes collaboration easy. From the largest organizations in the world like Amazon, TCL, Virgin, and more to some of the most innovative new-age companies rely on Helpjuice. The easy-to-use knowledge base software helps companies scale their customer support and boost overall productivity.
Small to medium-sized growing companies.
Slite is a great workspace that brings together your team's projects, working docs, and important discussions. Slite helps to work on projects faster and work more asynchronously efficiently. Slite makes it easy to take meeting notes, draft marketing plans, create development roadmaps, analyze UX/UI, create HR docs, go about employee onboarding, manage business partner databases, and more.
Perfect for companies that are scaling fast as Slite offers partners with a dedicated account manager.
Tettra is an internal knowledge base that helps companies organize their scattered internal knowledge so it can be easily accessed to answer a team's repetitive questions directly in Slack or Microsoft Teams. Tettra is trusted by thousands of companies around the world and is a great alternative to Confluence.
A variety of organizations right from entire companies to customer-facing teams to service and support agencies.
Dropbox is a slick modern workspace crafted to reduce busywork so you can focus on the things that matter. With Dropbox, teams can easily share files in a jiffy. Dropbox is a great productivity and management tool that enables better collaboration. Simply sign in and put your creative energy to work. Dropbox helps keep everyone in the loop as all the files are shareable and editable making it perfect for teams of all sizes and scales.
Any organization that is struggling with managing content and docs and wishes to improve its productivity, collaboration, and management levels.
Guru is a company wiki that operates in your workflow, so the information and knowledge you need to carry out daily activities is always at your fingertips. Shopify, Slack, Spotify, and many other leading companies rely on Guru’s workspace to stay productive and get work done. With Guru, no matter where or when you’re working, your whole company can easily access the trusted information they need to do their job.
Large organizations spread across geographies and time zones looking to work more efficiently and collaboratively.
Founded in 2010, Bloomfire is a software-as-a-service company based in Austin, Texas. Bloomfire creates web-based software applications that are designed to increase online knowledge-and-insights-sharing in the workplace. Simply put, Bloomfire makes it easy to share, find, and collaborate on the information and knowledge that exists across your organization.
Medium to large enterprise organizations looking for an on-demand, effective cloud-based knowledge-sharing platform.
Notion is a notetaking and project management software designed for note-taking, task management, project management, knowledge management, and personal knowledge management. Notion connects your teams, projects, and docs so your organization can function as one.
Small businesses, enterprises, and personal or individual users to stay organized and create custom dashboards.
Coda is an all-in-one doc for your team. Coda helps teams and users reduce juggling and ping-ponging between documents, spreadsheets, and niche workflow apps to get work done. Coda brings all of your words and data into one centralized place so it makes knowledge-sharing easy.
Enterprises, startups, and small businesses looking for a smart, centralized knowledge-sharing and information management system.
Slab helps teams to create, organize, and implement numerous integrations, making it a popular choice with non-technical and tech-savvy teams alike. Slab is trusted by thousands of companies like Glossier, Asana, Voxmedia, and more. Slab is an internal wiki that prioritizes topic hierarchy and helps teams organize documents by topic.
Any organization with a dedicated engineering team, sales agents, and operations department.
Almanac powers your team with a systematic only doc editor designed for async collaboration. Almanac creates dynamic documentation that your team can scale as your work increases. Almanac is great for remote and distributed teams who wish to centralize all their work, knowledge, and people in one place. Almanac offers teams with dedicated space to work on your terms, without compromising collaboration.
Google Drive is perhaps one of the most popular cloud-based file storage platforms out there. Google Drive has risen in popularity due to its ease of use and integration with other Google products. Google Drive is much simpler to use and collaborate with than Confluence. Google Drive uses the structure of a traditional file storage system, but with better and more options for collaboration.
Any organization that uses Gmail or other Google products as Google Drive provides fantastic integration with other Google products.
You Need A Wiki (YNAW) adds wiki-like navigation to Google Docs and is free for up to one user. The best part of You Need A Wiki is the ability to create a wiki-style website quickly and easily which anyone can update or edit if they have access to Google Docs.
Organizations that use Google Docs or Google Drive regularly and wish to have wiki-style content search abilities.