Are you a content creator juggling multiple projects and struggling to keep everything organized? Say goodbye to chaos and hello to productivity, as content workflow software is here to streamline your entire content production workflow process!
Content workflow software is a handy tool for content teams because it helps:
In this article, we'll provide an expertly curated list of the top 10 tools that can elevate your content production game.
ClickUp is a project management tool offering some of the best features for content management and workflows. With ClickUp, you can create tasks, assign them to team members, and set due dates and priorities for your content marketing projects.
For instance, you can organize tasks into lists, folders, and projects, making it easy to keep track of your content creation process from start to finish. And custom statuses help you keep track of what pieces are in progress with your writers, in the editing mode to get rid of those nitty gritty grammar mistakes, and when articles are finally ready for publication.
ClickUp is the perfect content workflow software to help you define and stick to your process. The result? Better synergy across teams and happier employees. Say goodbye to missed deadlines and hello to high-quality and timely content that converts.
G2: 4.7/5 (6500+ reviews)
Capterra: 4.7/5 (3600+ reviews)
Sign up for ClickUp for free. No credit card is required.
Do you publish dozens of articles per day on your WordPress site? Are you sick and tired of copying and pasting from Google Docs to your CMS? Well, Wordable is the tool for you.
Wordable is a content workflow software that simplifies moving content from Google Docs to WordPress, HubSpot, and Medium. You can export your documents with just a few clicks, including all the formatting, images, and other media.
It's the easiest way to transfer content from your writing team to your web team without losing formatting or data. Wordable can save marketing teams 90% on publishing costs by streamlining workflows, optimizing content, and automating in one simple click.
A built-in editor lets you pull in and preview your content from your team members' Google Drive before publishing, saving you time and effort in editing.
And with Wordable's intuitive user interface, you can easily collaborate with your content team members and streamline your content creation process.
G2: 4.0/5 (10+ reviews)
Capterra: 4.7/5 (80+ reviews)
Ahrefs and SEO go together like peanut butter and jelly (or caviar and crème fraîche if that tickles your fancy).
In other words, Ahrefs is a suite of SEO software tools that offers powerful features for keyword research, competitor analysis, and backlink information. With Ahrefs, you can identify new opportunities to boost your website's search engine rankings and generate more traffic to your content.
With a vast database of over 10 billion keywords and their search volumes, Ahrefs offers comprehensive keyword research insights that help you optimize your content for maximum search engine visibility.
Say hello to thousands of opportunities to find high-volume, low-competition keywords for your next campaign.
G2: 4.6/5 (450+ reviews)
Capterra: 4.7/5 (500+ reviews)
SurferSEO is one of the most powerful content workflow tools that can help you turn your ordinary content into SEO-friendly content in a matter of minutes.
By analyzing top-ranking pages for a given keyword, SurferSEO provides valuable insights into the content, structure, and optimization required for a page to rank well in search engine results.
With SurferSEO, content teams can optimize their content creation processes to meet the specific requirements of search engines, including keyword density, page structure, and semantic analysis.
These details help ensure their content creation process is relevant and optimized for the target audience, leading to higher rankings, more traffic, and increased conversions.
G2: 4.8/5 (440+ reviews)
Capterra: 4.9/5 (350+ reviews)
It's hard to find a content team member or freelance writer who hasn't at least dabbled in the wonderful world of Google Docs. This trusty tool has become a staple in the content creation landscape, offering a simple interface and collaborative features that allow you to work with your team in real time.
With Google Docs, creating and managing content workflows has never been easier. Plus, it's easily accessible from anywhere with an internet connection. Or you can leverage offline mode.
G2: 4.6/5 (40300+ reviews)
Capterra: 4.7/5 (27500+ reviews)
The content creation process is painstaking enough. Then you have to brush through it with a fine-toothed comb. Talk about tedious and time-consuming. Hitting the publish button seems farther away than ever.
That's where Grammarly comes into play. If you're a writer or editor, you know the importance of having a trusty tool to catch those pesky grammar errors that evade even the most careful eye.
Enter Grammarly, the superhero of spell check and grammar mistakes. With its AI-powered algorithm, this tool can spot mistakes and suggest improvements in a snap.
It easily integrates with other writing tools like Google Docs. It's no wonder that Grammarly has become the go-to solution for writers and editors seeking to polish their work and elevate their writing.
G2: 4.6/5 (1200+ reviews)
Capterra: 4.7/5 (6800+ reviews)
Writing can be hard, but Hemingway is here to make it a little bit easier. This editing tool offers powerful features for improving the readability of your content, allowing you to identify areas for improvement and polish your writing until it shines.
With Hemingway, you'll have access to a readability score that rates your content based on its ease of understanding. This feature considers factors like sentence length, use of adverbs, and reading grade level, giving you a clear idea of how your writing stacks up.
Say goodbye to clunky language and hello to clear, concise, and effective content with Hemingway.
G2: 4.4/5 (40+ reviews)
Capterra: 4.4/5 (10+ reviews)
Looking to add some visual pizzazz to your content? Look no further than Canva, the ultimate design tool for creating stunning graphics and custom images.
With Canva, you can access a treasure trove of design features and options, from pre-designed templates to text and image editing tools. Whether creating a featured image, a social media graphic, or an infographic, Canva has everything you need to make your visuals pop.
Plus, with its extensive library of templates, you can save time and streamline your design process, allowing you to create professional-looking visuals without starting from scratch.
G2: 4.7/5 (3900+ reviews)
Capterra: 4.7/5 (11000+ reviews)
Consistency is the name of the game for content marketing. So investing in a tool that can help build and maintain a full editorial calendar is worth adding to your content workflow tech stack.
CoSchedule provides a drag-and-drop calendar and advanced scheduling features, so you can easily plan and organize your content production process from start to finish.
And with social media scheduling, task templates, and custom workflows, you can streamline your workflow and make sure your content is published on time and in the right places.
Say goodbye to disorganized content calendars and hello to organized chaos that gets the job done.
G2: 4.4/5 (140+ reviews)
Capterra: 4.4/5 (100+ reviews)
Notion is a versatile content workflow software and collaboration tool that offers a range of features for building a knowledge base and creating checklists for content workflow tools that streamline your content creation process.
With Notion, your project managers can organize your team ideas, notes, and files in one place, allowing for easier collaboration and more efficient workflow management.
Its customizable workspace allows you to create a personalized dashboard for your team's content production process. This workspace is customizable to your specific content workflow needs, with options to create templates, databases, and checklists.
For instance, you can use one of the best Notion widgets to ensure everyone is on the same page and following the same process from start to finish. Or you can streamline your process further by integrating it with your ClickUp workflow.
G2: 4.7/5 (1800+ reviews)
Capterra: 4.7/5 (1400+ reviews)
Let's face it. The content creation process isn't a walk in the park. It can be a real pain, with numerous moving parts that are all intertwined to achieve the best results.
From writing content briefs to editing and promoting the content, it's easy for small details to slip through the cracks and cause inconsistencies and delays in your process. That's where content workflow software saves the day.
Content workflow software help you keep track of everything involved in process from start to finish. And the best part? You can sleep better at night, knowing that each step of the process is completed efficiently and effectively.
But when choosing the right content workflow software for your needs, consider how it integrates with your existing content workflow management software and tools.
Why? Most content teams use multiple tools and software solutions to go from ideation to publication. So choosing a content workflow software solution that can integrate seamlessly with your existing tools will help save time and increase efficiency.
For instance, having easy access to the right customer data can make all the difference. Whether you store your data in a data lake or a data warehouse, your content workflow software should be able to source this data for use in the writing process. After all, the best blog content aligns with your target audience's search intent (and addresses their pain points).
And if you're working on social media content, you may need access to your database of vector graphics to create eye-catching posts that get viewers to stop and engage with your post.
The idea here is to work smarter, not harder, to produce content that converts leads into paying customers. So don't settle for a workflow management tool or software that doesn't integrate with essential components of your creation process.
Because the odds are, there's a tool out there that can fill the gap in your content workflow management system. That way, you won't have to rebuild your workflow management system from scratch.
And as you're evaluating which content workflow software options are right for your business needs, make sure to inquire about basic security features and standards, such as JWT authentication and two-factor authentication. The last thing you want is a data breach that causes financial and reputational harm to your business.
From blog posts to social media updates, videos to podcasts, producing a seemingly endless content stream needs constant attention.
So as your content production grows, invest in the appropriate content workflow management software to keep your team on track. Streamline the content production process to help your team publish high-quality content that converts.
ClickUp is the go-to content management workflow software for content creators who want to stay organized, efficient, and focused on producing high-quality content.
With its intuitive interface, customizable workflows, and powerful task management features, ClickUp helps content creators streamline their content production process, stay on top of deadlines, and collaborate more effectively.
Whether you're a blogger, social media manager, or content marketer, ClickUp can help you improve your content production process and achieve your goals faster than ever before.
Get started for free and transform your content workflow into a smooth operation that delivers the best content on the internet. It’s your time to shine.
Kelly Moser is the co-founder and editor at Home & Jet, a digital magazine for the modern era. She's also an expert in freelance writing and content marketing for SaaS, Fintech, and ecommerce startups.