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13 Best Online Daily Checklists & Apps

Posted by Eshan Pancholi
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In today’s world of work-from-home, juggling tasks and keeping track of all your professional and personal commitments can get overwhelming, to say the least. There is always something that needs to be done every hour of every day. And if you are finding it impossible to organize all of the necessary tasks and keep up with your responsibilities at work, then don’t worry. You’re not alone. 

Daily checklists are to-do lists. They should be short and to the point. A daily checklist should be a list of the most essential tasks to be completed by the end of the day. It should be written so that everything on it can be accomplished by the end of the day. It is not a to-do list for the next couple of days.

Thankfully, there are numerous daily checklist apps to help you navigate your way through all that’s on your plate. These daily checklist apps not only help to monitor your tasks but also to ease your stress levels and mental load because you have everything you need to do in one central location. 

So, if you are looking for a daily checklist app to drive your daily task management woes away, here’s a list of the 13 best daily checklist apps that you should definitely consider. 

1. Friday

Format: Online & mobile-friendly

Quickly  and easily create a daily checklist for your most important tasks of your workday. Input your tasks directly into Friday or pull tasks into your to-do list by connecting to your favorite task management app--such as Asana, Trello, Todoist, and ClickUp. Because of this, it's one of the best online to-do lists for being productive.

  • All of your tasks in one place when you need it. 
  • Get an agenda notification that summarizes the day's events.
  • Use the Friday Chrome extension to block websites that distract you.
  • Go into Focus Time mode when working on deep work.
  • Use Posts to take notes, create a checklist, or share announcements

Friday also works for your team, too. Reduce your number of meetings by creating asynchronous work routines, goals, and a company handbook for your values. 

2. Google Keep

Format: Web, iOS, Android. 

Tech giant Google has its fingers in all the pies. Google Keep is a note-taking service included as part of the free, web-based suite offered by Google. Google Keep enables you to ‘write’ lists which you can then share with family, friends, or co-workers. Google Keep goes a step further as it allows you to include notes, lists, photos, and even voice memos to your Google Keep lists. 

Best features:

  • Capture ideas with your voice, add images to notes, share lists with your network, and check tasks off your to-do list. 
  • Synchronizes across all your devices seamlessly. 

“The tool has been a must-have for me for years, and I am a great fan of google suite. This tool is one that I find super helpful, and I have seen improvement during the years, including valuable functions as text recognition” - G2

Price:

  • Free

3. Todoist

Format: Web, iOS, Android. 

Todoist is another great daily checklist app to stay on top of your tasks. Todoist is an easy-to-use checklist app that has helped millions of people complete their tasks and projects. Todoist offers a suite of rich features like scheduled tasks, personalized task views, subtasks, shared tasks, sub-projects, recurring tasks, labels, notifications, priority-based tasks, and more.

Best features:

  • Simplify your workflow by centralizing all your work in one place.
  • Customize your task views to fit your individual methods and workflow.
  • Prioritize tasks smartly so you focus on the right tasks at the right times.

“Overall, it's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.” - Capterra

Price:

  • Free plan for starters
  • Pro plan: USD $3/person/month
  • Business team plan: USD $5/person/month

4. Trello

Format: Web, iOS, Android

Trello is a Kanban-style, list-making application and was originally created by Fog Creek Software in 2011. Trello spun out to form a separate company in 2014 and is now a multi-faceted project management tool. Trello’s Kanban style entails assigning various dashboards that contain individual cards underneath each with the task details mentioned on each card. 

Best features:

  • Trello cards help to organize work systematically—and you can manage, track, and share tasks with teammates.
  • Trello’s built-in automation, Butler, reduces repetitive and tedious tasks. 
  • It’s easy to connect various productivity apps into your Trello.

“Exceptional! Being a company involved in financial services we need to accomplish tasks and assignments in the fastest and more efficient possible way. Trello makes this way easier.” 

- Capterra

Price: 

  • Free
  • Business Class - $10/person /month
  • Enterprise - Tailored for your requirements

5. Toggl Plan

Format: Web, iOS, Android

If you are looking for a great daily checklist app, then you should take a look at Toggl Plan. Toggl Plan is trusted by over 4,000 notable companies worldwide like Spotify, Netflix, Airbnb, Stripe, among others. Toggl adopts an easy-to-use user interface that allows you to set up new tasks, assign deadlines, daily estimated time, notes, and a checklist for each step. 

Best features:

  • Plan projects with ease and simplicity.
  • Helps to get a clear overview of the work that needs to be done.
  • Uses a simple drag-and-drop interface. 

“I have been using this service for over a year now and don't see me needing anything else in the future, so I guess that it works pretty well for me! In the few times I have needed customer service, they have been very helpful and quick to respond.” - Capterra

Price:

  • Free for 14 days
  • Team plan: $8/user/month
  • Business plan: $13.35/user/month

6. Google Tasks

Format: Web, iOS, Android

With the Google Tasks app, you can manage, capture, and edit all your tasks from anywhere, at any time. The checklist app syncs all your to-dos across all your devices. Google Tasks seamlessly integrates with Gmail and Google Calendar to help you complete tasks swiftly and efficiently. 

Best features:

  • View, edit, and manage tasks on the fly, using any smart device.
  • Effectively split your tasks into subtasks.
  • Manage tasks created in Gmail or Google Calendar from your smart device.

“I really like the integration with my emails and not having to open a new software to log tasks. It is a basic project management tool, without all the added features.” - G2.com

Price:

  • Free on Android/iOS

TaskBoard app:

  • Monthly license for $5.99/month
  • Yearly license for $39.99/year
  • Enterprise license for $99.99/year

7. Asana

Format: Web, iOS, Android

Asana is one of the best daily checklist apps. Available as a web and mobile application, Asana helps teams organize, track, and manage their daily checklists and work tasks. Asana's Work Graph data model enables teams to stay in sync, meet deadlines, reach their goals, and, overall, it simplifies team-based work management. 

Best features:

  • Organize work effortlessly into shared projects as lists or Kanban boards. 
  • Track tasks through every stage.
  • Divide a task into smaller parts.
  • Attach files from your computer, Dropbox, or Google Drive to any task.

“It’s a breeze to use Asana, and it enables our busy publishing team of 10 to collaborate and stay on top of our day-to-day work. It also gives me the paper trail I need for quarterly and annual reporting. Highly recommended.” - Capterra 

Price:

  • Basic: Free
  • Premium: US$10.99/user/month (Billed annually)
  • Business: US$24.99/user/month (Billed annually)
  • Enterprise: Contact sales team

8. ClickUp

Format: Web, iOS, Android

ClickUp is much more than just a productivity and task management platform. ClickUp is a cloud-based collaboration and project management tool that offers docs, reminders, goals, calendars, and an inbox. 

ClickUp’s goal is to offer only one app for productivity. As a completely customizable app, ClickUp suits every type of team to plan, organize, and collaborate. ClickUp is trusted by millions of users and over 100,000 teams at the world's leading brands and companies like Google, Airbnb, Uber, and Nike.

Best features:

  • ClickApps allow rich customizations
  • Create custom views that you can save and share with your team
  • Proprietary features such as Assigned Comments, LineUp™, and Box view make for effective management of team members’ work. 

"I've already recommended ClickUp to multiple people! This app has changed the way I work." - G2

Price:

9. Any.do

Format: Web, iOS, Android

Any.do is an award-winning productivity platform and app used by millions of people to stay organized and get work done. With Any.do, you can organize your tasks, lists and reminders in one easy-to-use app. Also, Any.do syncs seamlessly across all your devices. Use Any.do to track your progress, add smart reminders, and harness the power of beautiful calendar themes!

Best features:

  • Access Any.do on multiple devices including mobile, laptop, desktop, tablet and your watch! 
  • Tasks are automatically and seamlessly synced across all of your devices.
  • Unlimited Daily Planner.
  • Customize themes and backgrounds to match your style, mood, and personality.

“Using Any.do to manage my daily tasks and schedule is the right decision I made. It enables me to focus on my work and manage my daily schedule. I also can share the list with my team and let them know my daily schedule for us to collaborate better.” - Capterra

Price:

  • Free
  • 6 months plan: $4.49/month
  • 12 months plan: $2.99/month
  • 1 month plan: $5.99/month

10. Microsoft To-Do

Format: Web, iOS, Android

Microsoft To Do is a cloud-based daily checklist app that works on a smartphone, tablet and computer. Microsoft To Do helps you stay organized and manage your day-to-day tasks and activities with ease and efficiency. The task management technology is created by Wunderlist, which Microsoft acquired. The Microsoft To Do app blends into the existing Tasks functionality of the Outlook product suite.

Best features:

  • See all your tasks in one view.
  • Get Today, Tomorrow, and Week view in your Planned list
  • Create main tasks, and subtasks to better track the details of your project. 

“Microsoft To Do is a formidable software in the tasks management category and works fine both in Windows or mobile.” - Capterra

Price:

  • Free

11. Process Street

Format: Web, iOS, Android

Trusted by leading brands like Airbnb, Gap, Spotify, Accenture, and more, Process Street is one of the simplest ways to manage recurring workflows for your team. Process Street is a SaaS application that enables businesses to define and track their work processes using checklists and process workflows. Process Street helps businesses to scale their workflows and processes and to minimize mistakes and save money.

Best features:

  • The simple user interface helps teams create structured documents in a jiffy. 
  • Easy-to-use keyboard shortcuts and drag and drop features make it intuitive and simple for daily use.
  • Streamline approval matrixes by creating single instance, multi-layered or sequential authorizations. 

“I appreciate Process Street's user-friendly interface. The drag and drop editor makes it easy to customize templates. As one of the services that I provide includes helping businesses to create and implement processes, this is my go-to choice of software for my clients as I am confident that they will be able to quickly adapt to it.” - G2

Price:

  • Basic: $12.50/user/month
  • Standard: $25/user/month
  • Enterprise: Custom pricing

12. Checkli

Format: Web, iOS

Checkli is a great daily checklist app. You can use Checkli to search and find checklists published by successful business individuals like marketers, entrepreneurs, globe trotters, famous personalities, foodies, fitness experts and others. Checkli is a straightforward and simple way to manage and share daily checklists and team processes. 

Checkli enables you to copy and save any checklist to your private account. You can then complete the tasks from your mobile phone, or PC. As a publisher, you can easily create and share custom checklists with Checkli's community of checklists. Furthermore, you can track the performance of each checklist.

Best features:

  • Save and create unlimited free checklists.
  • Customize fonts, colors, and additional options.
  • Share the "Guest Link" link on your checklist to collaborate with others.

Price:

  • Checkli Pro: $45/year

13. Notion

Format: Web, iOS, Android

Notion is an all-in-one workspace application where you can plan, collaborate and get organized. With Notion, users can use its various components such as notes, databases, Kanban boards, wikis, calendars and reminders to create their own systems for task sharing, project and knowledge management, note taking, data management, among others. 

Best features:

  • Powerful note taking allows users to add a list, plain text, videos, sound, code snippets, etc. 
  • Simple-to-use drag and drop Kanban board interface along with a to-do list view. 
  • Supports integration with numerous productivity, email, and website tools like Typeform, Google Calendar app, and Google Drive.

“The ultimate make-it-your-own knowledge system” - Capterra

Price:

  • Personal: Free
  • Personal Pro: $4/month
  • Team: $8/month
  • Enterprise: Tailored for your business needs

How To Choose The Right Daily Checklist App?

Choosing the right daily checklist app can put you in a pickle, especially when all the aforementioned apps have such amazing features to offer. To determine which checklist tool would be the best option for you, ask yourself the following questions: 

  • Does it reduce your daily workload? 
  • Does it make you more productive?
  • Do you like the UX?
  • Is it compatible with all the apps and devices that you use?
  • Does it integrate with your productivity and collaboration tools/apps? 
  • Does it fit your budget?

Many tools offer free trials. Explore as many options as you can before zeroing in on any one of them.

Daily Checklist FAQs

What should be on a daily checklist?

How do you create a checklist for daily routines?

How do I make a weekly checklist?

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