What do you normally use spreadsheets for? More often than not, it’s for collecting data, presenting information, tracking campaigns, studying site/blog analytics, or keeping track of projects and assignments among teams.
When it comes to daily schedules, the immediate reaction is to look for an app or a physical daily planner that you could use. However, did you know that Google Sheets can be used to create a highly functional daily schedule? Of course, looking at a blank sheet and building your schedule from scratch may seem a bit daunting and may coax you to go for an app instead.
However, with ready-to-use templates, creating a daily schedule on Google Sheets is not only easy but also a little bit fun. With the template already set, all you really have to do is think about customizing the daily schedule to meet your requirements. The process is simple and actually quite intuitive. In this article, we’ll look at the step-by-step process on how to make a daily schedule in Google Sheets and a few ways through which you can make your schedule a lot more efficient.
Here’s a simple three-step process to create a daily schedule in Google Sheets.
You’ll see a bunch of templates. Here, choose the “Schedule” template.
You’ll notice that in this template:
You can customize all this information as per your needs.
Rows 3 and 4 are connected and will automatically adjust the dates and days based on what date you put in cell 2.
This daily schedule template in Google Sheets can be completely adapted to fit your needs. You could start the week on Sunday or Monday, depending on how you like it.
You also have the option to color-code the days or specific times using the Conditional Formatting feature. To start a brand new week, start by changing the date in cell 2 and the schedule will adapt accordingly.
You can make your daily schedule a lot more personal and efficient by modifying and customizing it. Listed below are ways you can use to access your schedule offline, customize it using conditional formatting and make it more efficient by freezing certain rows and columns.
You have the option to edit and use your schedule offline without downloading it. To do so, you just need to enable the functionality on your Google Chrome Browser. Here’s the step-by-step process for the same.
This will allow you to access your daily schedule offline, for example, when you’re on a plane or on the road with limited internet access.
Here are the steps on how to use conditional formatting on your daily schedule.
For example, “confirmed”, “follow-up”, etc. This is one of the ways to color-code your schedule.
Conditional formatting is great to add a method to the madness. You can color-code your tasks, meetings, important follow-ups, and more. For example, the keyword in step 3 is “confirmed” which will give you a clear view of how many confirmed meetings you have and how many hours you’ll be spending in meetings in a given week. There’s no limit to how many formatting rules you can add. The feature gives you complete control of your schedule and helps you organize your tasks effectively and improve productivity.
Freezing certain rows/columns allows you to see which day and time something is scheduled for when you start scrolling. As the term suggests, Freezing freezes certain rows and columns so you can scroll without going back and forth. Here’s the step-by-step process on how you can do that:
You can do the same with columns too.
One of the key reasons for choosing Google Sheets to make a daily schedule is automation. You can easily connect your spreadsheet to other apps and sources such as Zapier or your Google Calendar. You can also share it easily and manipulate the information on it in various ways. Few calendars or daily schedule apps provide this kind of flexibility.
There are numerous benefits of making a daily schedule in Google Sheets but here are some of the top ones.
If Google Sheets seems to cumbersome to keep updated, consider Friday.
The Friday daily planner software is built to bring your most important things at work together.
With the Planner, Friday users can see meetings, tasks, and check-ins in one daily schedule, pulled from tools you already use like Asana, Trello, Todoist, ClickUp, and others. Know what you need to accomplish and do more focused work.
You will receive a daily agenda notification that surfaces everything you need to do over the course of the day. This includes meetings and appointments across *multiple* calendars, which is perfect if you have a work and personal calendar. You can see how this all works in the video below:
If you install the Chrome extension you can see a simplified view of what you need to accomplish when you open a new tab in your browser. This helps you stay on track and knock out your tasks, faster.
Did someone ask for integrations? Connect to your favorite project management tool and bring those over to your task list. Quickly add any additional tasks to your day, too.
Use Friday for free. No credit card required.