The 15 Best Digital Planners for 2025 (Free & Paid)

Q: What does a digital planner do?

A digital planner helps you easily organize your day. It reduces the extra clutter of an additional book, a pen, and physical space to store it. With syncing capabilities, you’ll be able to access your digital planner whenever you are.

Q: Should I use a digital planner?

When buying a planner, there’s one question that almost always pops up - should you opt for a paper planner or a digital one? Digital ones are easier to transport and reduces the number of items you have to keep up with. Advantages to using a digital planner: It helps you save money You can edit as needed They can be synced to all your devices and accessed anytime anywhere It’s easier to set reminders on them Want a paper planner? Check out our suggestions.

Q: How do I make a digital planner?

There are several digital PDF planner templates that you can use to make your own digital planner. Set up questions you want to have each morning with a Morning Gratitude template, make a to-do list for today or in the future, and even schedule your day and join video calls directly from your digital planner.

Q: Is there a digital planner that syncs with Google Calendar?

Yes, ClickUp sync with your Google Calendar. You can see events right next to your tasks in one view. ClickUp was built to help you roadmap your day, set up a task list, quickly join meetings, and even block distracting websites. Google has a daily agenda email from their calendar that takes some work to set up--review the instructions here. However, there are some problems with their daily planner and agenda: Unable to connect multiple calendars. Impossible to see work and personal schedule in a clean way. My daily agenda is more than meetings - It's great to see meetings, but also consider how you'll see all your work for the day and tasks in one place.

Q: Is a paper planner better than digital?

Advantages of using a paper planner: You’re less distracted It helps you remember things better The act of writing things down can help you reduce stress You can use different supplies such as stamps, stickies, etc to add some flavor to it Advantages to using a digital planner: It helps you save money You can edit as needed They can be synced to all your devices and accessed anytime anywhere It’s easier to set reminders on them Get a more in-depth overview of paper vs. digital planning/journaling. And here are our paper planner suggestions.

Q: Should you switch to a digital planner?

Digital planners are easier to transport, especially if you're already working with your laptop, phone, or iPad. It's easier to organize and share your meeting updates with colleagues, family, and friends with a digital planner. ClickUp is great because you can add all of your to-do lists-- both personal and work-related in its digital planner, giving you more flexibility for how you work.

Q: Why use a digital or online planner?

A planner helps you to remember. Research shows that the average person’s short-term memory can hold only about 7 items. With a planner you can jot down your daily to-do list and refer to it when you need to. A planner helps you stay on top of your schedule. With a planner, you can set your schedule and keep track of your appointments. You can also jot down your important reminders and notes. A planner helps you get more done. The more you get done, the more you can free up your time for things you love. A planner helps you stay motivated. By having a planner you can set your goals and give yourself the motivation to achieve them. Come up with the awards system - if you meet your goal, you can reward yourself with the thing you have desired. Get more planner tips.

Posted by Josh Spilker

Last updated: October 30, 2024

Digital planners play a crucial role in boosting productivity by meticulously structuring your daily tasks and optimizing your workflow processes.

These tools allow you to effortlessly take notes, track meetings, set priorities, and achieve your goals with greater efficiency.

Whether you are managing projects or organizing personal tasks, the online planners and recommended daily planner apps listed here are designed to simplify your scheduling needs and empower you to maximize your productivity.

The best digital planners at a glance

ClickUp Digital Planner: Online, digital, mobile app; free plan available, upgrades from $7/user/month.
Passion Digital Planner: Digital PDF; free with an email address, includes various planner templates.
Focus Course Digital Planner: Digital PDF for iPad; integrates handwriting, priced at $39 for Standard, $59 for Premium.
Planners Collective Ultimate Digital Planner: Digital PDF; widely recognized, priced at $10.99, includes customization options.
MyDailyPlanners: Digital PDF on iOS; accessible in multiple languages, priced at $24.90.

What Are The Best Digital Planners for 2025?

1. ClickUp Digital Planner

Format: Online, digital, and mobile app

ClickUp is a project management tool that offers individuals, teams, and small organizations a wide range of premium task management tools without cost. Enjoy intuitive features designed for teams of any size to stay on pace, manage projects, and work together—all in one place with ClickUp's Free Forever plan.

Improve project visibility, get an overview of all your projects, identify blockers and bottlenecks, and communicate updates more efficiently with this all-in-one work solution. It also offers a variety of templates for various use cases and projects to help you get started on any project or task fast and easy.

Pros

Create meeting notes or task lists and collaborate with your team using ClickUp Docs
Write down ideas using ClickUp’s Notepad
Schedule events and appointments with ClickUp's Daily Planner Template
Connect and integrate with over 1,000 other work tools
Access ClickUp via an iOS or Android mobile, your iPad, desktop, or through its web app

Pricing

Free Forever – Free
Unlimited–$7/user/month
Business–$12/user/month
Enterprise–Available upon request

Get started with ClickUp today, no credit card required!

2. Passion Digital Planner

Format: Digital PDF

The Passion Planner has a printable paper version, but their digital planner consists of fun and simple planner PDF pages that you can download for free (requires an email address). Their options include a monthly undated planner PDF, daily layout with hours of the day for scheduling, extra to-do lists, and habit tracker. They also have free downloads for long-term planning, like a reflection sheet, self-care, calorie tracker and more. The Passion Planner is a well-known brand and their PDF template downloads are great if you want to experiment and try multiple formats of planners.

Pros

Trusted name brand for paper planners
Easy to try and experiment

Pricing

Free with an email address

Format:

Free Digital Planner PDF

3. Focus Course Digital Planner

Format: Digital PDF on iPad

This daily planner is an interactive way to plan out your day. With this planner you will be able to write out all your tasks and see how best to manage the time you have. This planner is a PDF you can use directly on your iPad. Write out your goals and see projects you can do throughout the different months.

Pros

Daily habit tracker to hold yourself accountable and build good habits
You can handwrite on it like you would on paper
Weekly, monthly, and yearly calendar view

Pricing

Standard: $39
Premium: $59

4. Planners Collective Ultimate Digital Planner

Format: Digital PDF

Compatible: tablets, mobile, desktop

This planner is a productivity tool and was the #1 Planner on Rolling Stones. It consists of many great features like habit and mood tracker, project tracker, to-do lists, gratitude planner, and much more. There are 8 planners to choose from, and many productivity pages to explore.

Pros

Many hyperlinks for easier navigation
Over 1500 stickers to customize planner

Pricing

$10.99

5. MyDailyPlanners

Format: Digital PDF on iOS

MyDailyPlanners consists of daily planning for everyday tasks and to-dos, weekly pages, and monthly pages. You can access the specific days in the weekly and monthly pages by clicking on the date. This planner is minimal for easy navigation and usage.

Pros

Comes in 4 different languages for accessibility
Project planner and meeting note templates

Pricing

$24.90

6. Monday.com

Format: Online, digital, and mobile app

Monday.com is a digital planner software that provides users with an intuitive platform to plan and manage their workflows effectively. It is a flexible and customizable tool that allows you to build the perfect workflow to suit your business needs. By utilizing automations, you can integrate all your favorite apps and streamline your work management process. Monday.com enables communication across teams, making it easier to manage and track projects effectively. With its real-time data analysis, you get to make informed decisions about the progress of your business.

Pros

Customizable and flexible workflow management
Integration with multiple apps to streamline processes
Team management features to help improve communication across teams

Pricing

Free plan
Standard plan starting at $9 per month per user

7. TheDailyPlanners Business Digital Planner

Format: Digital PDF on iPad

This undated planner is great for continuous usage for many years. By just copying the different planner pages you will always be able to use them as many times as you wish. This business planner consists of daily, weekly, and monthly pages, as well as more focused pages like finances, trackers, and note pages.

Pros

Undated so it stays modern and useable
Clickable tabs to be able to navigate different pages in the planner

Pricing

$33.89

8. Digital Personal Planner

Format: Digital PDF on iPad or tablet

This personal planner can be used for organizing your everyday activities, work life, and more. It includes a habit tracker, monthly and daily planner, Eisenhower matrix, note-taking, and more. You can choose between your year preference, or you can pick an undated version.

Pros

Diverse selection of pages depending on your planner needs
Use the hyperlinks to navigate through the planner
Light and/or dark mode for comfort

Pricing

Standard: $24.99
Bundle: $39.99

9. OnPlanners Digital Planners

Format: Digital PDF on iPad or tablet

This is resource site with tons of planning templates. It includes daily hourly planners, daily to-do list sheets, budget planners, meal planners...you name it, OnePlanners probably has a PDF planner template that you can use right away. The only drawback is that if you are truly looking for a digital planner, then this may not be the best option. Technically, a PDF is digital but lacks a lot of the customization that a responsive software program like Friday would offer. If you want a printable planner, then OnePlanners will work.

Pros

Variety of options
Highly customizable

Pricing

Free

10. Todoist Digital Planner

Format: Online, digital, and mobile app

Todoist specializes in productivity software and creates tools that simplify and organize your workday. They are designers, engineers, and communicators united by a common goal, not a common location. Their online planner helps you regain clarity by placing tasks into Todoist, no matter where you are or what device you use.

“It's simple, easy and not difficult to learn. I actually like how keeping track of tasks seems like something that doesn't take much time and something that I actually enjoy doing. It has a clean UI and has collaboration tools to work in teams and let each other know what needs to be done.”— G2Crowd

Pros

Easily organize and prioritize assignments
Get a clear overview of all company tasks
Use as a personal planner or for work
Divide and conquer your daily tasks in shared projects

Pricing

Basic: Free digital planner
Premium: $3/person /m
Business: $5/person /m

Integrate Todoist into the Friday planner.

11. Any.do Digital Planner

Format: Online, digital, mobile app, tablet, watch software

Teams can plan their day in seconds with Any.do’s daily planner app. Use this streamlining application to focus on meaningful action items that will deliver your goals. Any.do’s dashboard consists of your to-do list and calendar, allowing you to plan while staying on top of your agenda. Drag and drop tasks into your schedule to produce an efficient daily plan.

Pros

Reschedule tasks, mark them as done or delete them completely.
Prioritize tasks to save you hours of extra work and burden.

Pricing

Standard: Free digital & online planner
Premium: $5.99/p /m

12. Google Calendar

Format: Online, digital, and mobile app

Make the most of every day by utilizing Google Calender. Use it as a daily, weekly, or monthly planner. GCal provides multiple views of your day, week, and month prioritization, guest invites, online calendar and more. Safely backup data, so you don't lose your schedule if you lose your device.

"I’ve tried all kinds of available calendar apps, but this one is by far my favorite! I often tell my friends to drop their apps and opt for Google Calendar because I really think it is so much better than any other free-cal app out there." — Apple App Store Review

Pros

Create events in a few taps with smart suggestions for event titles, people and places.
Events from email are added to your Calendar
Schedule View brings schedules to life and makes it easy to see what's ahead with images and maps.

Pricing

Free

Integrate your Google Calendar into the Friday planner.
Make a daily schedule using Google Sheets

13. Trello Digital Planner

Format: Online, digital, and mobile app

Trello starts as a free project management solution that delivers a Kanban board approach. Use it with your agile or scrum project management methodologies or use it independently. Each task and set of tasks is then grouped on a board. Move your cards to different progress points, depending on the work that has been done and tasks that still need to be completed. A drawback to Trello is that it's mainly meant for teams, even though they have boards for personal planning, too.

Trello vs ClickUp: Which Tool is Better for Project Management?

Pros

Built-in workflow automation.
Convenient team playbook
Syncs with all your devices

Pricing

Basic: Free
Premium plan: $13.49 /month /per user
Business plan: $30.49 /month /per user
Enterprise plan: Available by quote

Integrate Trello with the Friday planner.

14. Asana Digital Planner

Format: Online, digital, and mobile app

Asana is a team collaboration tool for people who prefer to mix approaches to tasks and choose to implement their tasks in a list view. With Asana, you can assign team members to cards (within a project board) or to-dos (within a project list). You can add attachments, labels, subtasks, descriptions, and comments.

You can also mark certain tasks as milestones, define dependencies between tasks, and track your tasks' deadlines in a calendar view.

Pros

Keep track of all tasks and projects.
Share information with the necessary individuals/groups.
Report on work, all in one central place.

Pricing

Basic: Free
Starter: $13.49/person /m
Premium: $30.49/person /m

Integrate Asana with the Friday planner.

15. Notion Digital Planner

Format: Online, digital, and mobile app

Notion serves as a workspace for notes, docs, wikis, projects and collaboration. Use it on your own, with your team, or as an entire company. Get started for free, then add your whole team. Notion’s daily planner template includes all kinds of planning in Notion from a Notion daily calendar to a Notion Daily Journal.

“Notion helps us keep track of the 30+ design projects we have going at once. We can click into any of them to get the full lay of the land right away.” — Justin Watt Director of Operations, Metalab

Pros

Great for securing company information all in one place
Embed youtube videos and attach files up to 5MB if you are a free user.
Easily write essays in blocks and arrange them in order in a way you like.

Pricing

Free: For personal use & individuals
Personal Pro: $4 /person per month
Team: $8 /person per month

How To Pick the Best Digital Planner for You

How do you determine the perfect planner for you? That depends on whether you need to track assigned tasks, quarterly goals, timesheets, or streamline automation; remember, the possibilities are almost endless.

It’s important to think about the features and what outcomes they should help drive.

We’d strongly encourage you to answer the following questions as you decide on what digital planning app makes the most sense for you and how you want to use a planner at work.

Does the digital planner show meetings and important tasks in one place? Any planner app should merge calendar events and tasks into a single view (like an analog/traditional planner does)
Does the planner integrate with existing tools? If you already use project management software, the planner needs to pull work out of those systems.
Does the digital planner complement existing tools? You don’t need another calendar app. You don’t need another project management tool. You need a way to roadmap your day and finish with a feeling of accomplishment.
Is the planner available on multiple platforms and devices? Is a mobile app available? Does the team regularly update the product? Is it easy to chat with support?
Does the digital planner drive regular reflection and continuous improvement? Can you see how you are allocating your time on a regular basis? Does the tool help you have more successful days? These are a few of the ideas that you could include in your planner that may help you evaluate the right one for you.

What does a digital planner do?

Should I use a digital planner?

How do I make a digital planner?

Is there a digital planner that syncs with Google Calendar?

Is a paper planner better than digital?

Should you switch to a digital planner?

Why use a digital or online planner?

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