Best Digital Planners for 2022: 16 Top Software & Templates To Roadmap Your Day |
Best digital planners

The 16 Best Digital Planners for 2022 (Free & Paid)

Posted by Josh Spilker
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Digital planners enhance productivity by effectively organizing your day and streamlining your personal productivity workflows. Take notes, track meetings, set priorities, and quickly accomplish your goals with these paperless planners.

You typically can boost productivity using a free digital planner!

What Are The Best Digital Planners for 2022?

1. Friday Digital Planner

Format: Online, Mac App, mobile-friendly

Ready to embrace a paper-free work style? Friday takes the best elements of paper planners and puts it in one system.

With the Friday Planner, users can see meetings, tasks, and work check-ins in one daily schedule, pulled from software tools you already use like Asana, Trello, Todoist, ClickUp, and more. Know what you need to accomplish and do more focused work with this simple digital planner.

Get a daily agenda notification that surfaces everything you need to do over the course of the day.

This includes meetings and appointments across *multiple* calendars, which is perfect if you have a work and personal calendar.

That's not all. If you install the Chrome extension you can see a simplified view of what you need to accomplish when you open a new tab in your browser. This helps you stay on track as a daily digital planner and knock out your tasks, faster.

Did someone ask for integrations? Connect to your favorite project management tool and bring those over to your task list. Quickly add any additional tasks to your day, too. 

Friday Planner Features:

  • Many features of paper planners
  • See meetings and tasks in one view--everything is right there for the day
  • Carve out time to focus and block distracting websites like social media
  • Receive a daily agenda email so you have a bird's eye view of what's on your plate
  • Daily planner and weekly planner views (coming soon!)
  • Works as a bullet journal or digital notebook, too!
  • Integrates with Slack, Microsoft Teams, Zoom, Google Meetings, and many of the top project management tools. Go into do-not-disturb mode when you're trying to focus or have meetings


Free: For individuals and small teams who want to try Friday and see how it works.

Team: $6 per month/per user

Start with the Friday Planner for free.

**BONUS: Free Digital Planner PDF Templates from Friday (No Email Required!)**

The team at Friday, home to the most dynamic online planner, has created essential digital planner templates that you can use on your iPad, Android tablet, or print out for your own use. We've made great digital planners with timeboxing, planning your daily appointments, habit tracking, and basic to-do lists. With the Friday digital PDFs, you can easily download them and make them your own while always staying organized.

2. Passion Digital Planner

Format: Digital PDF

The Passion Planner has a printable paper version, but their digital planner consists of fun and simple planner PDF pages that you can download for free (requires an email address). Their options include a monthly undated planner PDF, daily layout with hours of the day for scheduling, extra to-do lists, and habit tracker. They also have free downloads for long-term planning, like a reflection sheet, self-care, calorie tracker and more. The Passion Planner is a well-known brand and their PDF template downloads are great if you want to experiment and try multiple formats of planners.


  • Trusted name brand for paper planners
  • Easy to try and experiment


  • Free with an email address


Free Digital Planner PDF

3. GoodNotes Digital Planners

Format: Digital PDF

GoodNotes is a note taking app where you can handwrite your notes for a more immersive way of jotting down what comes up in your day. It can be utilized as a great digital planner, for writing out all your tasks and plans you want to complete during the day. You can organize all your notes with the use of folders, and even sync them to other devices so you can always have them with you. GoodNotes is a flexible app where you can do many things as if you were writing on paper.


  • Handwrite your notes for customization
  • Create folders and subfolders to organize your notes
  • Search feature to be able to find different notes stored within the folders
  • Different canvas templates are available depending on interest, but you can even create your own. 


  • Free to $7.99

4. Focus Course Digital Planner

Format: Digital PDF on iPad

This daily planner is an interactive way to plan out your day. With this planner you will be able to write out all your tasks and see how best to manage the time you have. This planner is a PDF you can use directly on your iPad. Write out your goals and see projects you can do throughout the different months.


  • Daily habit tracker to hold yourself accountable and build good habits
  • You can handwrite on it like you would on paper
  • Weekly, monthly, and yearly calendar view


  • Standard: $39
  • Premium: $59

5. Planners Collective Ultimate Digital Planner

Format: Digital PDF

Compatible: tablets, mobile, desktop

This planner is a productivity tool and was the #1 Planner on Rolling Stones. It consists of many great features like habit and mood tracker, project tracker, to-do lists, gratitude planner, and much more. There are 8 planners to choose from, and many productivity pages to explore.


  • Many hyperlinks for easier navigation
  • Over 1500 stickers to customize planner


  • $10.99

6. MyDailyPlanners

Format: Digital PDF on iOS

MyDailyPlanners consists of daily planning for everyday tasks and to-dos, weekly pages, and monthly pages. You can access the specific days in the weekly and monthly pages by clicking on the date. This planner is minimal for easy navigation and usage.


  • Comes in 4 different languages for accessibility
  • Project planner and meeting note templates


  • $24.90

7. TheDailyPlanners Business Digital Planner

Format: Digital PDF on iPad

This undated planner is great for continuous usage for many years. By just copying the different planner pages you will always be able to use them as many times as you wish. This business planner consists of daily, weekly, and monthly pages, as well as more focused pages like finances, trackers, and note pages.


  • Undated so it stays modern and useable
  • Clickable tabs to be able to navigate different pages in the planner


  • $33.89

8. Digital Personal Planner

Format: Digital PDF on iPad or tablet

This personal planner can be used for organizing your everyday activities, work life, and more. It includes a habit tracker, monthly and daily planner, Eisenhower matrix, note-taking, and more. You can choose between your year preference, or you can pick an undated version. 


  • Diverse selection of pages depending on your planner needs
  • Use the hyperlinks to navigate through the planner
  • Light and/or dark mode for comfort


  • Standard: $24.99
  • Bundle: $39.99

9. OnPlanners Digital Planners

Format: Digital PDF on iPad or tablet

This is resource site with tons of planning templates. It includes daily hourly planners, daily to-do list sheets, budget planners, meal name it, OnePlanners probably has a PDF planner template that you can use right away. The only drawback is that if you are truly looking for a digital planner, then this may not be the best option. Technically, a PDF is digital but lacks a lot of the customization that a responsive software program like Friday would offer. If you want a printable planner, then OnePlanners will work.


  • Variety of options
  • Highly customizable


  • Free

10. Todoist Digital Planner

Format: Online, digital, and mobile app

Todoist specializes in productivity software and creates tools that simplify and organize your workday. They are designers, engineers, and communicators united by a common goal, not a common location. Their online planner helps you regain clarity by placing tasks into Todoist, no matter where you are or what device you use.

“It's simple, easy and not difficult to learn. I actually like how keeping track of tasks seems like something that doesn't take much time and something that I actually enjoy doing. It has a clean UI and has collaboration tools to work in teams and let each other know what needs to be done.”— G2Crowd


  • Easily organize and prioritize assignments
  • Get a clear overview of all company tasks
  • Use as a personal planner or for work
  • Divide and conquer your daily tasks in shared projects


  • Basic: Free digital planner
  • Premium: $3/person /m 
  • Business: $5/person /m 

Integrate Todoist into the Friday planner.

11. Digital Planner

Format: Online, digital, mobile app, tablet, watch software

Teams can plan their day in seconds with’s daily planner app. Use this streamlining application to focus on meaningful action items that will deliver your goals.’s dashboard consists of your to-do list and calendar, allowing you to plan while staying on top of your agenda. Drag and drop tasks into your schedule to produce an efficient daily plan.


  • Reschedule tasks, mark them as done or delete them completely.
  • Prioritize tasks to save you hours of extra work and burden.


  • Standard: Free digital & online planner
  • Premium: $5.99/p /m

12. Google Calendar

Format: Online, digital, and mobile app

Make the most of every day by utilizing Google Calender. Use it as a daily, weekly, or monthly planner. GCal provides multiple views of your day, week, and month prioritization, guest invites, online calendar and more. Safely backup data, so you don't lose your schedule if you lose your device.

"I’ve tried all kinds of available calendar apps, but this one is by far my favorite! I often tell my friends to drop their apps and opt for Google Calendar because I really think it is so much better than any other free-cal app out there." — Apple App Store Review


  • Create events in a few taps with smart suggestions for event titles, people and places.
  • Events from email are added to your Calendar
  • Schedule View brings schedules to life and makes it easy to see what's ahead with images and maps.


13. Trello Digital Planner

Format: Online, digital, and mobile app

Trello starts as a free project management solution that delivers a Kanban board approach. Use it with your agile or scrum project management methodologies or use it independently. Each task and set of tasks is then grouped on a board. Move your cards to different progress points, depending on the work that has been done and tasks that still need to be completed. A drawback to Trello is that it's mainly meant for teams, even though they have boards for personal planning, too.


  • Built-in workflow automation.
  • Convenient team playbook
  • Syncs with all your devices


  • Basic: Free
  • Premium plan: $13.49 /month /per user
  • Business plan: $30.49 /month /per user
  • Enterprise plan: Available by quote

Integrate Trello with the Friday planner.

14. Asana Digital Planner

Format: Online, digital, and mobile app

Asana is a team collaboration tool for people who prefer to mix approaches to tasks and choose to implement their tasks in a list view. With Asana, you can assign team members to cards (within a project board) or to-dos (within a project list). You can add attachments, labels, subtasks, descriptions, and comments.

You can also mark certain tasks as milestones, define dependencies between tasks, and track your tasks' deadlines in a calendar view.


  • Keep track of all tasks and projects.
  • Share information with the necessary individuals/groups.
  • Report on work, all in one central place.


  • Basic: Free
  • Starter: $13.49/person /m 
  • Premium: $30.49/person /m 

Integrate Asana with the Friday planner.

15. ClickUp Digital Planner

Format: Online, digital, and mobile app

ClickUp is a project management tool that your whole organization can use for free! Most corporations charge premium prices for what ClickUp delivers for free. Enjoy unlimited users, tasks and various product features using their Free Forever plan. 


  • Communicate directly on a task and assign action items. 
  • Design workflows and duplicate them anywhere. 
  • Classify tasks by importance.


  • Basic: Free
  • Unlimited: $5 /person /m

Integrate ClickUp with the Friday Planner.

16. Notion Digital Planner

Format: Online, digital, and mobile app

Notion serves as a workspace for notes, docs, wikis, projects and collaboration. Use it on your own, with your team, or as an entire company. Get started for free, then add your whole team. Notion’s daily planner template includes all kinds of planning in Notion from a Notion daily calendar to a Notion Daily Journal. 

“Notion helps us keep track of the 30+ design projects we have going at once. We can click into any of them to get the full lay of the land right away.” — Justin Watt Director of Operations, Metalab


  • Great for securing company information all in one place
  • Embed youtube videos and attach files up to 5MB if you are a free user. 
  • Easily write essays in blocks and arrange them in order in a way you like.


  • Free: For personal use & individuals
  • Personal Pro: $4 /person per month
  • Team: $8 /person per month

How To Pick the Best Digital Planner for You

How do you determine the perfect planner for you? That depends on whether you need to track assigned tasks, quarterly goals, timesheets, or streamline automation; remember, the possibilities are almost endless. 

It’s important to think about the features and what outcomes they should help drive.

We’d strongly encourage you to answer the following questions as you decide on what digital planning app makes the most sense for you and how you want to use a planner at work.

  • Does the digital planner show meetings and important tasks in one place? Any planner app should merge calendar events and tasks into a single view (like an analog/traditional planner does)
  • Does the planner integrate with existing tools? If you already use project management software, the planner needs to pull work out of those systems.
  • Does the digital planner complement existing tools? You don’t need another calendar app. You don’t need another project management tool. You need a way to roadmap your day and finish with a feeling of accomplishment.
  • Is the planner available on multiple platforms and devices? Is a mobile app available? Does the team regularly update the product? Is it easy to chat with support?
  • Does the digital planner drive regular reflection and continuous improvement? Can you see how you are allocating your time on a regular basis? Does the tool help you have more successful days?

Digital Planner FAQs

Get your questions about online & digital planners answered.

What does a digital planner do?

Should I use a digital planner?

How do I make a digital planner?

Is there a digital planner that syncs with Google Calendar?

Is a paper planner better than digital?

Should you switch to a digital planner?

Why use a digital or online planner?

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