Best digital planners for 2021

11 Free Digital & Online Planners for 2021 (Business & Life)

Posted by Joseph Schlegel
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Writing task lists and meeting times in a paper planner seems outdated, especially as we spend more time online, on our phones, and with countless digital project management tools.

How do you bring all of your work together--in life, business, and work?

This is why more people are transitioning to digital and online planners that can sync across your devices instead of using a traditional planner.

Digital planners enhance productivity by effectively organizing your day and streamlining your personal productivity workflows. Take notes, track meetings, set priorities, and quickly accomplish your goals.

The best part? You typically can boost productivity using a digital planner for free!

What Are The Best Digital & Online Planners for 2021?

1. Friday Planner

The online daily planner is built to bring your most important things at work together.

With the Planner, Friday users can see meetings, tasks, and work routines in one daily schedule, pulled from tools you already use like Asana, Trello, Todoist, ClickUp, and others. Know what you need to accomplish and do more focused work.

It's the perfect roadmap for your day

You will receive a daily agenda notification that surfaces everything you need to do over the course of the day. This includes meetings and appointments across *multiple* calendars, which is perfect if you have a work and personal calendar. You can see how this all works in the video below:

That's not all. If you install the Chrome extension you can see a simplified view of what you need to accomplish when you open a new tab in your browser. This helps you stay on track and knock out your tasks, faster.

Did someone ask for integrations? Connect to your favorite project management tool and bring those over to your task list. Quickly add any additional tasks to your day, too. 

Friday Planner Features:

  • See meetings and tasks in one view--everything is right there for the day
  • Carve out time to focus and block distracting websites like social media
  • Receive a daily agenda email so you have a bird's eye view of what's on your plate
  • Daily planner and weekly planner views (coming soon!)
  • Works as a bullet journal, too!
  • Integrates with Slack, Microsoft Teams, Zoom, Google Meetings, and many of the top project management tools. Go into do-not-disturb mode when you're trying to focus or have meetings

Pricing:

Free: For individuals and small teams who want to try Friday and see how it works.

Team: $6 per month/per user

Start with the Friday Planner for free.

2. Todoist

Todist specializes in productivity software and creates tools that simplify and organize your workday. They are designers, engineers, and communicators united by a common goal, not a common location. Their online planner helps you regain clarity by placing tasks into Todoist, no matter where you are or what device you use.

“It's simple, easy and not difficult to learn. I actually like how keeping track of tasks seems like something that doesn't take much time and something that I actually enjoy doing. It has a clean UI and has collaboration tools to work in teams and let each other know what needs to be done.”— G2Crowd

Pros

  • Easily organize and prioritize assignments
  • Get a clear overview of all company tasks
  • Use as a personal planner or for work
  • Divide and conquer your daily tasks in shared projects

Pricing

  • Basic: Free
  • Premium: $3/person /m 
  • Business: $5/person /m 

Formats: Mobile, tablet, and web

3. Any.do

Teams can plan their day in seconds with Any.do’s daily planner app. Use this streamlining application to focus on meaningful action items that will deliver your goals. Any.do’s dashboard consists of your to-do list and calendar, allowing you to plan while staying on top of your agenda. Drag and drop tasks into your schedule to produce an efficient daily plan.

Pros

  • Reschedule tasks, mark them as done or delete them completely.
  • Prioritize tasks to save you hours of extra work and burden.

Pricing 

  • Standard: Free
  • Premium: $5.99/p /m

Formats: Mobile, tablet, watch software and web

4. Passion Planner

The Passion Planner has a printable paper version, but their digital planner consists of fun and simple planner PDF pages that you can download for free (requires an email address). Their options include a monthly undated planner PDF, daily layout with hours of the day for scheduling, extra to-do lists, and habit tracker. They also have free downloads for long-term planning, like a reflection sheet, self-care, calorie tracker and more. The Passion Planner is a well-known brand and their PDF template downloads are great if you want to experiment and try multiple formats of planners.

Pros

• Trusted name brand for paper planners

• Easy to try and experiment

Pricing

Free with an email address

Format:

PDF

5. OnPlanners

This is resource site with tons of planning templates. It includes daily hourly planners, daily to-do list sheets, budget planners, meal planners...you name it, OnePlanners probably has a PDF planner template that you can use right away. The only drawback is that if you are truly looking for a digital planner, then this may not be the best option. Technically, a PDF is digital but lacks a lot of the customization that a responsive software program like Friday would offer. If you want a printable planner, then OnePlanners will work.

Pros

  • Variety of options
  • Highly customizable

Pricing

Free

Formats:

PDF

6. Google Calendar

Make the most of every day by utilizing Google Calender. Use it as a daily, weekly, or monthly planner. GCal provides multiple views of your day, week, and month prioritization, guest invites, online calendar and more. Safely backup data, so you don't lose your schedule if you lose your device.

"I’ve tried all kinds of available calendar apps, but this one is by far my favorite! I often tell my friends to drop their apps and opt for Google Calendar because I really think it is so much better than any other free-cal app out there." — Apple App Store Review

Pros

  • Create events in a few taps with smart suggestions for event titles, people and places.
  • Events from email are added to your Calendar
  • Schedule View brings schedules to life and makes it easy to see what's ahead with images and maps.

Pricing

Free

Formats:

Mobile and tablet

7. Notion

Notion serves as a workspace for notes, docs, wikis, projects and collaboration. Use it on your own, with your team, or as an entire company. Get started for free, then add your whole team. Notion’s daily planner template includes all kinds of planning in Notion from a Notion daily calendar to a Notion Daily Journal. 

“Notion helps us keep track of the 30+ design projects we have going at once. We can click into any of them to get the full lay of the land right away.” — Justin Watt Director of Operations, Metalab

Pros

  • Great for securing company information all in one place
  • Embed youtube videos and attach files up to 5MB if you are a free user. 
  • Easily write essays in blocks and arrange them in order in a way you like.

Pricing

  • Free: For personal use & individuals
  • Personal Pro: $4 /person per month
  • Team: $8 /person per month

Formats: Mobile, iPad, and web

8. Trello

Trello starts as a free project management solution that delivers a Kanban board approach. Use it with your agile or scrum project management methodologies or use it independently. Each task and set of tasks is then grouped on a board. Move your cards to different progress points, depending on the work that has been done and tasks that still need to be completed. A drawback to Trello is that it's mainly meant for teams, even though they have boards for personal planning, too.

Pros

  • Built-in workflow automation.
  • Convenient team playbook
  • Syncs with all your devices

Pricing 

  • Basic: Free
  • Premium plan: $13.49 /month /per user
  • Business plan: $30.49 /month /per user
  • Enterprise plan: Available by quote

Formats: Mobile, tablet and web

9. Asana

Asana is a team collaboration tool for people who prefer to mix approaches to tasks and choose to implement their tasks in a list view. With Asana, you can assign team members to cards (within a project board) or to-dos (within a project list). You can add attachments, labels, subtasks, descriptions, and comments.

You can also mark certain tasks as milestones, define dependencies between tasks, and track your tasks' deadlines in a calendar view.

Pros

  • Keep track of all tasks and projects.
  • Share information with the necessary individuals/groups.
  • Report on work, all in one central place.

Pricing

  • Basic: Free
  • Starter: $13.49/person /m 
  • Premium: $30.49/person /m 

Formats: Mobile, tablet, and web

10. ClickUp

ClickUp is a project management tool that your whole organization can use for free! Most corporations charge premium prices for what ClickUp delivers for free. Enjoy unlimited users, tasks and various product features using their Free Forever plan. 

Pros

  • Communicate directly on a task and assign action items. 
  • Design workflows and duplicate them anywhere. 
  • Classify tasks by importance.

Pricing

  • Basic: Free
  • Unlimited: $5 /person /m

Formats: Mobile, iPad, and web

11. GoodNotes

GoodNotes is a note taking app where you can handwrite your notes for a more immersive way of jotting down what comes up in your day. It can be utilized as a great digital planner, for writing out all your tasks and plans you want to complete during the day. You can organize all your notes with the use of folders, and even sync them to other devices so you can always have them with you. GoodNotes is a flexible app where you can do many things as if you were writing on paper.

Pros

  • Handwrite your notes for customization
  • Create folders and subfolders to organize your notes
  • Search feature to be able to find different notes stored within the folders
  • Different canvas templates are available depending on interest, but you can even create your own. 

Pricing

  • $7.99

Choosing the Best Digital Planner for You

How do you determine the perfect planner for you? That depends on whether you need to track assigned tasks, quarterly goals, timesheets, or streamline automation; remember, the possibilities are almost endless. 

It’s important to think about the features and what outcomes they should help drive. We’d strongly encourage you to answer the following questions as you decide on what digital planning app makes the most sense for you and how you want to use a planner at work.

  • Does the planner show meetings and important tasks in one place? Any planner app should merge calendar events and tasks into a single view (like an analog/traditional planner does)
  • Does the planner integrate with existing tools? If you already use project management software, the planner needs to pull work out of those systems.
  • Does the planner complement existing tools? You don’t need another calendar app. You don’t need another project management tool. You need a way to roadmap your day and finish with a feeling of accomplishment.
  • Is the planner available on multiple platforms and devices? Is a mobile app available? Does the team regularly update the product? Is it easy to chat with support?
  • Does the planner drive regular reflection and continuous improvement? Can you see how you are allocating your time on a regular basis? Does the tool help you have more successful days?

Digital Planner FAQs

Get your questions about digital planners answered.

What does a digital planner do?

Should I use a digital planner?

How do I make a digital planner?

Does Google have a daily planner?

Is a paper planner better than digital?

Should you switch to a digital planner?

Why use a planner?

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