Find the Top Omnifocus Alternatives for Project Management This Year
Are you one of Omnifocus’s users who finds the project management platform helpful but is looking for something a little bit more?
Omnifocus is a project management software to help users and organizations with project and task management. But it has its limitations.
Some of these include:
- Complex tools and features may require a steep learning curve
- Limited collavoration tools for bigger teams and organizations
Eventually you will need a better application. We've curated a list of best Omnifocus alternatives to help you on your journey. Let's dive in!
1. ClickUp
ClickUp is an all-in-one project management tool and productivity app designed for all users. This software offers over a hundred customizable features to help you manage projects and delegate tasks, making it a great alternative to Omnifocus. ClickUp's powerful features allow teams to collaborate and work together all in one place to achieve project completion and success.
Best Features
- Choose from 15+ custom views including Gantt Chart, Timeline, and Chat view
- Add a single or multiple assignees to a task
- Track tasks and project progress with custom statuses
- Create and save custom automation to streamline workflow
Limitations
- Learning curve due to a number of customization features and options
- Limited mobile app views
Pricing
- Free: Free forever
- Unlimited: $5 per user per month
- Business: $12 per user per month
- Business Plus: $19 per user per month
- Enterprise: Contact sales
User Ratings
G2: 4.7/5 (4800+ reviews)
Capterra: 4.7/5 (3100+ reviews)
Get started with ClickUp free, no credit card required
2. Todoist
Todoist is a productivity application that helps users organize and manage tasks and deadlines. It gives users an easy overview of tasks, subtasks, due dates, priority levels, and more. Todoist is a project management tool that help users manage schedules and workflows to help keep them organized while staying productive. It has a great user interface that makes it easy for users to make their way around the tool for collaboration and task management.
Best Features
- Quick add lets users capture and organize tasks quickly
- Build great work ethic with recurring due dates
- Engage team members to collaborate with task delegation for shared projects
Limitations
- Free version does not offer automatic backups and reminders
- Recurring updates can be disturbing for others
Pricing
- Free to use for starters
- Pro plan starts at $4 per month
- Business plan for teams start at $6 per user / month
User Ratings
G2: 4.4/5 (740+ reviews)
Capterra: 4.6/5 (1900+ reviews)
3. Airtable
Airtable is a relationship database and project management tool that focuses on data organization and collaboration. It uses a spreadsheet format to organize and structure data, allows teams to track workflow and automate processes, has the ability to create relationships and link records from one table to another.
Best Features
- Actionable views such as Timeline, Kanban, Gantt, Calendar, and Grid View
- Single to multi-sequence workflow automation
- Robust API and has built-in support for popular apps
Limitations
- Paid plans are costly
- User interface can be improved
- Filtering system can be difficult in complex situations
Pricing
- Airtable offers a Free plan
- Plus: $10 per seat/month; billed annually
- Pro: $20 per seat/month; billed annually
- Enterprise: contact for pricing
User Ratings
G2: 4.6/5 (2000+ reviews)
Capterra: 4.7/5 (1500+ reviews)
4. Toggl
Toggl Plan is a project management tool that helps project managers keep track of project tasks and prioritize their workload. It comes with powerful project, task, and time management features that make project tracking and collaboration straightforward. Free users will have to upgrade to a paid plan to integrate Toggl Track, a time tracking tool.
Best Features
- Simple drag-and-drop interface for unlimited project plan timelines
- Backlog to save unscheduled tasks
- Color-coded milestones
- Highly visual
Limitations
- The free plan is limited to solo users
- Workspace guest users (external stakeholders or teammates) are paid premium features
- Project data exporting to use with other tools is a paid premium feature (find exporting solutions with Toggl alternatives)
Pricing
- Free plan
- Team plan: $9/user per month
- Business plan: $15/user per month
- Enterprise plan: Contact Toggl for details
User Ratings
G2: 4.3/5 (30+ reviews)
Capterra: 4.5/5 (100+ reviews)
5. Notion
Organize your personal and business related tasks and projects with Notion. This project and task management tool is a simple but intuitive application that is great for personal and team productivity. Notion is a highly customizable cloud-based application to help manage tasks, personal information, and other records. Users looking for simpler project management tools than Omnifocus will find Notion a great alternative to help you stay organized and productive.
Best Features
- Easy to use and customize according to your needs and preferences
- Offers features to help with goal setting and lead management
- Drag and drop interface for ease of use without the need for trainings
Limitations
- Note taking features can be slow
- Limitations with the actions that can be performed within software integrations
Pricing
- Notion offers a free plan for individuals
- Plus: $8 per user per month
- Business: $15 per user per month
- Enterprise: Contact sales for pricing
User Ratings
G2: 4.6/5 (1000+ reviews)
Capterra: 4.7/5 (1000+ reviews)
6. Nifty
Nifty is a team collaboration and project management tool that features an ease of use with flexible tools to empower users to share ideas, provide feedback, and communicate to achieve project completion. Nifty comes with various functions to keep all project management functions all in one place.
Best Features
- Overviews to scale project load with insights into roadmap timelines
- Built-in direct messaging and two-way Docs
- Guest permissions and public sharing for external collaboration
Limitations
- No public API yet
- Metrics Dashboards, a commonly requested feature, are currently missing
- No custom automation
Pricing
- Nifty offers a free plan
- Starter: $39 per month
- Pro: $79 per month
- Business $124 per month
User Ratings
G2: 4.7/5 (400+ reviews)
Capterra: 4.7/5 (140+ reviews)
7. Workflowy
WorkFlowy is a flexible platform for improving organizational productivity. This web-based task management app is known for its note-taking features complete with a bullet list structure that is great for meetings. WorkFlowy provides a flexible and fractal system for organizing and recording information in a fast way. It helps build fast note-taking skills for individuals handling multiple active projects and tasks at the same time.
Best Features
- Drag and drop interface for fast typing and note-taking
- Add unlimited files and images for a visual document of your notes
- iOS and Android app for on-the-go note-taking
Limitations
- Limited mobile app functionality
- Lack of robust task management features
Pricing
- Basic: Free
- Workflowy Pro: $4.99/month
User Ratings
G2: 4.4/5 (20+ reviews)
Capterra: 4/7/5 (7 reviews)
8. Any.do
Any.do is a task management and productivity app offering individuals and teams a range of features stay organized, focused, and productive. It is a versatile and user-friendly task management, collaboration, and calendar integration tool making it great for both personal and professional projects. This platform also offers users an option to use artificial intelligence to get ideas and recommendations when working on tasks and projects.
Best Features
- Create and manage tasks, set due dates and reminders, and categorize tasks into projects or lists
- Collaborate by sharing tasks and lists with other users
- Can be integrated with popular calendar apps such as Google Calendar, Apple Calendar, and Outlook
Limitations
- Cost can be steep for smaller teams
- Collaboration tools and functions of a free plan is limited to sharing lists and assigning one task
Pricing
- Personal: Free
- Premium: $3 per month
- Teams: $5 per user/month
User Ratings
G2: 4.1/5 (190+ reviews)
Capterra: 4.4/5 (160+ reviews)
9. Taskade
Taskade is a powerful platform for project management, task management, mind mapping, remote work, and more. Use this tool to automate your workflows, achieve project goals, and collaborate with your team. Taskade also provides functions for scrums, sprints, and agile project solutions. Keep your team on track and manage even simple task lists with this project management app.
Best Features
- Collaborative tool that allows users to share boards with other team members and assign tasks
- Access tasks and project information from desktop and mobile applications
- Free AI templates for mind mapping and project management
Limitations
- Limited functionality for organizing tasks
- Lack of automation integrations with popular applications
Pricing
- Free plan available
- Pro: $19 per month for 20 members
- Business: $49 per month for 50 members
- Ultimate: $99 per month for 100 members
User Ratings
G2: 4/7/5 (20+ reviews)
Capterra: 4.7/5 (40+ reviews)
10. Basecamp
Basecamp is one of the best project management apps where project managers can easily assign tasks and prioritize work. It improves inter-departmental and remote work communication by keeping all relevant files, documents, briefs, etc. in one project management solution. No more short status meetings!
Best Features
- To-dos help track work, deadlines, responsibilities, progress, and details
- Collaborate by sharing docs and other files through the organized space
- The Lineup gives users an overview of projects from start to end date
Limitations
- Cannot add tasks with attributes when creating sub-groups
- It does not have a detailed dashboard to manage multiple projects
- No dependency tracking and slow load
Pricing
- Personal: Free
- Pro: $15/user/month
- Pro Unlimited: $299/month for unlimited users (billed annually)
User Ratings
G2: 4.1/5 (5000+ reviews)
Capterra: 4.3/5 (13000+ reviews)
Manage Projects Successfully with Omnifocus Alternatives
While Omnifocus is a good task and project management software, there are so many other tools which offer advanced features that can better help you plan and manage projects as well as achieve goals.
If you’re looking for a great Omnifocus alternative that can offer so much more, your search ends now!
ClickUp is an all in one project management application with hundreds of powerful tools that you can access all under one platform.
These features can be customized to work according to any project goals and requirements. Create the perfect workspace to break out your projects and tasks and choose from over 35 ClickApps to customize your task management.
Keep everything organized all in one place with ClickUp. Try ClickUp for free today and discover how you can tackle any type of work with increased productivity and efficiency.
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