15 Best Airtable Alternatives for 2023 (Free & Paid) | Friday.app

Find the Top Airtable Alternatives for Project Management This Year

Posted by The Friday Team

Are you one of Airtable’s users who finds the project management platform helpful but is looking for something a little bit more?

Airtable is a project management software to help users and organizations with project and task management. But it has its limitations.

Some of these include:

  • Paid plans are costly
  • User interface can be improved
  • Filtering system can be difficult in complex situations

You will eventually need a project management app that’s better suited to your needs. We've curated a list of the best Airtable alternatives to help you on your journey. Let's dive in!

1. ClickUp

ClickUp is an all-in-one and popular project and product management tool built to help small to large teams simplify their workflow, improve team collaboration, and manage simple to complex projects (such as construction) more effectively. If you’re looking for an Airtable alternative that offers more than just spreadsheets, ClickUp is a complete no-code platform to help you and your team work on any type of project and database.

Best Features

  • Various views including List view, Board view, Box view, Gantt Chart view, Calendar view, and more 
  • Simplified task hierarchy to give you more flexibility and control 
  • Integrate and connect more than 1,000 tools for free

Limitations

  • App interface, views, and features can be too complex for first-time users
  • Some features and views are not available for mobile view

Pricing

  • Free: Free forever
  • Unlimited: $5 per user per month
  • Business: $12 per user per month
  • Business Plus: $19 per user per month
  • Enterprise: Contact sales

User Ratings

G2: 4.7/5 (4800+ reviews)

Capterra: 4.7/5 (3100+ reviews)

Get started with ClickUp free, no credit card required

2. Asana

Asana is a very well-known project management software tool that’s used by a lot of teams. Users generally like Asana because it’s a visually appealing tool that utilizes projects and sections to keep work organized and gives the team clarity about who’s in charge of what in your project planning. This project management software is simple to use compared to most other project management software solutions. You can quickly assign tasks with their drag-and-drop feature.

Best Features

  • Project timelines for simple workflow management
  • Tons of helpful integrations
  • Drag and drop functionality for task management

Limitations

  • Some workflow automation features are limited to Pro Plan users
  • Learning curve due to UI and navigation

Pricing

  • Asana offers a Basic plan for free
  • Premium starts at $10.99 per user per month
  • Business starts at $24.99 per user per month
  • Enterprise, contact sales for pricing

User Ratings

G2: 4.3/5 (9100+ reviews)

Capterra: 4.5/5 (11800+ reviews)

3. Todoist

Todoist is a productivity application that helps users organize and manage tasks and deadlines. This tool is an Airtable alternative that gives users an easy overview of tasks, subtasks, due dates, priority levels, and more. Todoist is a project management tool that help users manage schedules and workflows to help keep them organized while staying productive. It has a great user interface that makes it easy for users to make their way around the tool for collaboration and task management.

Best Features

  • Quick add lets users capture and organize tasks quickly
  • Build a great work ethic with recurring due dates 
  • Engage team members to collaborate with task delegation for shared projects

Limitations

  • Free version does not offer automatic backups and reminders
  • Recurring updates can be disturbing for others

Pricing

  • Free to use for starters
  • Pro plan starts at $4 per month
  • Business plan for teams start at $6 per user / month

User Ratings

G2: 4.4/5 (740+ reviews)

Capterra: 4.6/5 (1900+ reviews)

4. Toggl

Toggl Plan is a project management tool that helps project managers keep track of project tasks and prioritize their workload. This tool is one of the easy to use Airtable alternatives that come with powerful project, task, time management, and collaboration features that make project tracking and collaboration straightforward. Free users will have to upgrade to a paid plan to integrate Toggl Track, a time tracking tool.

Best Features

  • Simple drag-and-drop interface for unlimited project plan timelines
  • Backlog to save unscheduled tasks
  • Color-coded milestones
  • Highly visual

Limitations

  • The free plan is limited to solo users
  • Workspace guest users (external stakeholders or teammates) are paid premium features
  • Project data exporting to use with other tools is a paid premium feature (find exporting solutions with Toggl alternatives)

Pricing

  • Free plan
  • Team plan: $9/user per month
  • Business plan: $15/user per month
  • Enterprise plan: Contact Toggl for details

User Ratings

G2: 4.3/5 (30+ reviews)

Capterra: 4.5/5 (100+ reviews)

5. Smartsheet

Smartsheet is a cloud-based work management platform for enterprises and organizations. This application helps teams plan, execute, and report on tasks and projects at a scale. This centralized platform features a familiar spreadsheet interface and view to help project managers and their teams track and manage projects. Smartsheet offers project management through different views including Gantt, Calendar, Kanban, and more. Smartsheet is also a great way to collaborate with internal and external parties making it a great option for large scale projects.

Best Features

  • API allows users to develop their own programs and tools
  • Save time by automating repetitive tasks and processes
  • Flexible views and dashboards to suit your needs

Limitations

  • Learning curve due to customization features
  • Time tracking and resource management tools require purchase
  • No free plan

Pricing

  • Smartsheet doesn’t have a free plan
  • Pro: $7 per user per month
  • Business: $25 per user per month
  • Enterprise: Contact for pricing

User Ratings

G2: 4.4/5 (9100+ reviews)

Capterra: 4.5/5 (2500+ reviews)

6. ProofHub

ProofHub is another efficient project management software that helps teams plan, organize, collaborate, and execute projects in one centralized location. Users get access to unlimited task assignments, in-app time tracker, chat function, and other productivity tools to help teams manage tasks more effectively. It also offers a flat-rate pricing model which makes it more affordable than Airtable's per-user pricing model.

Best Features

  • Intuitive interface that helps project managers and team leaders manage projects effectively and efficiently. 
  • Comprehensive reports to tracking progress, time, and activities 
  • Discussions and built-in Chat to collaborate with your team

Limitations

  • Lack of control over email notifications
  • The mobile app is limited, making it difficult to work on the go

Pricing

  • Ultimate Control: $89/month
  • Essential: $45/month

User Ratings

G2: 4.5/5 (60+ reviews)

Capterra: 4.5/5 (70+ reviews)

7. Nifty

Nifty is a team collaboration and project management tool that features an ease of use with flexible tools to empower users to share ideas, provide feedback, and communicate to achieve project completion. Nifty comes with various functions to keep all project management functions all in one place.

Best Features

  • Automated status and progress reporting with Milestones
  • Visualize milestones in a Gantt chart to align teams around project goals
  • Swimlane view helps users pilot objectives efficiently by intersecting project milestones and tasks

Limitations

  • No public API yet
  • Metrics Dashboards, a commonly requested feature, are currently missing
  • No custom automation

Pricing

  • Nifty offers a free plan
  • Starter: $39 per month
  • Pro: $79 per month
  • Business $124 per month

User Ratings

G2: 4.7/5 (400+ reviews)

Capterra: 4.7/5 (140+ reviews)

8. nTask

nTask is a simple but powerful project management solution that makes it easy to manage complex workflows. It's made to bring project teams to one place, and collaborate to achieve business goals. The platform’s simple user interface gives a bird’s eye view for project progress to help managers make effective decisions.

Best Features

  • Multiple workspaces
  • Visual project management to track projects
  • Ability to add comments or convert comments to tasks
  • Gantt charts to monitor project progress

Limitations

  • Not suitable for larger teams of 50 or more
  • Kanban boards are a paid feature

Pricing

  • Free plan
  • Premium: $3/month per user
  • Business: $8/month per user
  • Enterprise: Contact nTask for details

User Ratings

G2: 4.4/5 (10+ reviews)

Capterra: 4.1/5 (10+ reviews)

9. Monday.com

Monday.com is a popular project management software that offers intuitive dashboards to view work status across multiple projects. You can easily set goals, establish task dependencies, and prioritize tasks, so your team is aware of the action plan at all times. This way, you won’t receive unwelcomed work surprises on Mondays!

Best Features

  • Use Gantt charts to plan, track, and manage tasks
  • Distribute tasks efficiently with the workload view
  • Integrations with Microsoft Teams, Slack, and more

Limitations

  • Time-consuming and overwhelming to set up
  • Limited customer support - lacks phone and chat service

Pricing

  • Free Plan
  • Basic: $10 per member/month
  • Standard: $12 per member/month
  • Pro: $20 per member/month
  • Enterprise: Custom pricing

User Ratings

G2: 4.7/5 (6600+ reviews)

Capterra: 4.6/5 (3200+ reviews)

10. Hive

Help your team move closer towards success with a project management platform like Hive. Choose from different kinds of views to map out your project timelines and get an overview of your team’s tasks and responsibilities. Hive helps users manage complex projects with simple workflows through collaboration tools and project templates that make project management easier. Track your team’s progress and collaborate through engaging and interactive meetings to help align everyone under the same goal, timeline, and scope all in one tool.

Best Features

  • Full task management capabilities and multiple project views
  • Native note-taking app and chat capabilities
  • Email integration which sends messages directly from Gmail and Outlook to Hive

Limitations

  • Initial setup may take some time 
  • Knowledge of plug-ins required to customize workflow

Pricing

  • Solo plan for individuals is free
  • Teams: $12 per user per month
  • Enterprise: Contact sales for pricing

User Ratings

G2: 4.6/5 (400+ reviews)

Capterra: 4.5/5 (160+ reviews)

Looking for Hive alternatives for project management? Check out our list!

11. Jira

Jira is a powerful bug tracking and project management software. It offers tools to help software teams sketch out a roadmap for big and complex projects. Teams who are looking to follow a scrum, kanban, or any other project management framework can find support from Jira. Unlike Airtable, Jira provides each user with access to comprehensive agile reporting to give them actionable insights to how each team performs during each sprint.

Best Features

  • Support for Scrum, Kanban, and any framework in between
  • Intuitive interface makes it easier for anyone to access the tool
  • Customizable workflows, reports, and boards

Limitations

  • Lack of collaboration tools for team communication
  • Software can be clunky and slow

Pricing

  • Free for 10 users
  • Standard: $7.75 per user
  • Premium $15.25 per user
  • Enterprise: Contact sales for pricing

Check out 36 of the best project management software apps this 2023!

User Ratings

G2: 4.2/5 (5000+ reviews)

Capterra: 4.4/5 (12700+ reviews)

12. Zoho

Support and manage complex business processes and projects with the help of Zoho. This fully customizable platform offers a CRM, project management, customer service solution, and a financial platform for growing businesses. If you’re handling a growing team or business with multiple processes and projects, Zoho Projects is a unified solution that comes with more than just project management features for you. Zoho offers various tools for sales and marketing, customer service, finance, human resources, sales, and so much more.

Best Features

  • Streamline multiple tasks with workflow automation
  • Automate sales, marketing, and support functions to save time spent on manual processes
  • Integration with Zoho apps and hundreds of third party apps

Limitations

  • Learning curve due to number of features, integrations, and Zoho apps
  • Limited customer support

Pricing

  • Zoho is available for free for one user
  • Basic: $49 per organization per month
  • Standard: $99 per organization per month
  • Professional $249 per organization per month
  • Enterprise: Contact for pricing

User Ratings

G2: 4.3/5 (300+ reviews)

Capterra: 4.2/5 (270+ reviews)

13. Basecamp

Basecamp is a project management tool designed to help teams manage projects and collaborate more effectively. It has been around since its 2004 launch and is one of the most popular and widely used tools in the project management space. Basecamp offers project managers a variety of features that make it easier for teams to break down big projects into smaller tasks and assign responsibilities.

Best Features

  • To-do lists help track progress, deadlines, responsibilities, and details
  • Collaborate by sharing docs and other files through the organized space
  • The Lineup gives users an overview of projects from start to end date

Limitations

  • Cannot add tasks with attributes when creating sub-groups
  • It does not have a detailed dashboard to manage teams and multiple projects
  • No dependency tracking and slow load

Pricing

  • Personal: Free
  • Pro: $15/user/month
  • Pro Unlimited: $299/month for unlimited users (billed annually)

User Ratings

G2: 4.1/5 (5000+ reviews)

Capterra: 4.3/5 (13000+ reviews)

14. Notion

Organize your personal and business-related tasks and projects with Notion. This project and task management tool is a simple but intuitive application that is great for personal and team productivity. Notion is a highly customizable cloud-based application to help manage tasks, personal information, and other records. Users looking for simpler project management tools than Airtable will find Notion a great alternative to help you stay organized and productive.

Best Features

  • Easy to use and customize according to your needs and preferences
  • Offers features to help with goal setting and lead management
  • Drag and drop interface for ease of use without the need for trainings

Limitations

  • Note taking features can be slow
  • Limitations with the actions that can be performed within software integrations

Pricing

  • Notion offers a free plan for individuals
  • Plus: $8 per user per month
  • Business: $15 per user per month
  • Enterprise: Contact sales for pricing

User Ratings

G2: 4.6/5 (1000+ reviews)

Capterra: 4.7/5 (1000+ reviews)

Discover our list of the best Notion alternatives for your company home.

15. Wrike

Wrike is a popular project management system with built-in time tracking features. Whether you’re a small team or an enterprise-level user, Wrike will serve you well. As one of the top Airtable alternatives, Wrike takes pride in its state-of-the-art features, tools, and customer support that have endeared thousands of teams to it.

Best Features

  • Create and manage campaigns with custom workflows and dynamic reports
  • Manage clients with professional services management system
  • Enterprise grade security with user authentication and role-based access

Limitations

Pricing

  • Wrike offers a free version
  • Team: $9.80 per user/month
  • Business: $24.80 per user/month
  • Enterprise: Contact sales for pricing

User Ratings

G2: 4.2/5 (1200+ reviews)

Capterra: 4.2/5 (1600+ reviews)

Manage Projects Successfully with Airtable Alternatives

While Airtable is a good task and project management software, there are so many other tools which offer advanced features that can better help you plan and manage projects as well as achieve goals

If you’re looking for a great Airtable alternative that can offer so much more, your search ends now!

ClickUp is an all in one project management application with hundreds of powerful tools that you can access all under one platform. 

These features can be customized to work according to any project goals and requirements. Create the perfect workspace to break out your projects and tasks and choose from over 35 ClickApps to customize your task management. 

Keep everything organized all in one place with ClickUp. Try ClickUp for free today and discover how you can tackle any type of work with increased productivity and efficiency.

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