12 Best Notion Alternatives For Your Business & Company | Friday.app

12 Best Notion Alternatives for Your Company Home

Posted by Alisha Shibli

Now, Notion has been one of the most popular business wiki platforms out there--individuals use it for note-taking and documents, but companies use it as a company home and storehouse for their most important documents at work. 

But there are a few issues with using Notion as your company home.

  1. Notion pages get stale.
  2. Why do employees return? You have to force them. Unless they personally use Notion in their day-to-day, there’s nothing pushing and bringing users back. Even so, their collaboration and tagging capabilities are limited.
  3. It’s difficult to distribute top-down and company-wide announcements. You'll have to manually push the updates to emaill or Slack, and even then, there’s no way to know if a team member has read an important update. 

1. Friday

Use it for: Your company home, team updates, goal setting & more

Friday is your homepage for work.

It's for your most important things at work.

1. Create structure for your company home. You'l have certain sections for your company handbook, goals, and regularly updated team check-ins.

2. Dynamic, not static: Friday automates status updates, provides check-ins, and helps teams feel connected while avoiding another meeting. Compare that to a static Notion page--which evolves into a filing cabinet. 

3. More integrated than Notion with tools you already use. Your team will have a solution that they love to use, while also integrating with your specific tech stack, including team communication, calendars, and project management tools. More on the way!

Best Features of Friday

  • Automated Work Check-Ins and Stand-Ups: Automate your daily stand-ups and status updates with Friday. Ask questions to your teams, provide weekly CEO updates, and know what your team’s priorities are for the week.  
  • Posts: Easily share and distribute company announcements, ideas, and create a great discussion outside of Slack
  • Goals: Set team and personal goals--much harder to do in Notion!
  • Company Handbook: Put your most important documents in one place
  • Team Directory: See not only who you work with, but info about them with rolling updates listed, too
  • Integrations: Connect task tools, calendars, and more
  • Add-Ons: Say thanks, track goals, offer ideas for improvement, and connect with icebreaker questions. Boost your workday to help stay on track--both personally and professionally. 
  • Widgets: Coming soon! Design your own dashboard more easily than in Notion

What People Say About Friday

"I love having everyone's updates at hand when I need to see them. It's the first thing I catch up on when I get back from vacation now. It gives me a whole view of the team and how they are feeling about work - and that is a hard thing to come by when you're leading a large team." -- Mandy King, Director of Digital Experience at Clayton Homes

Pricing:

  • Free Forever. To-Do List + Calendar Sync + Check-ins + Posts + Unlimited Users. 
  • Individual Pro: $4 per month. Planner View + Task/Calendar sync + Posts + Goals + Reporting
  • Teams: $6/per person /month. Planner View + Posts + Task/Calendar sync + Check-Ins + Reporting + Kudos/Icebreakers.
  • Company/Enterprise: Customized to your business needs

Use Friday for free. No credit card required.

2. Coda

Coda eliminates all the unnecessary back and forth between documents, spreadsheets, and niche workflow apps and brings all your work, communication, and data into one seamless platform. 

It comes with all the strong wiki features such as tables and buttons, ready-to-use templates, so your document can grow and evolve with the needs of your team.

Best Features

  • Offers customizable views that suit everyone
  • Easily pull the latest Jira tickets or push updates to Slack
  • Makes collaboration seamless across teams

Type of Company

Coda is more suitable for SMBs than enterprises. While the latter can consider it, they may consider options that are a little more advanced.

Pricing

  • Free
  • Pro: $10/ month per Doc Maker
  • Team: $30/ month per Doc Maker
  • Enterprise: Tailored to your needs

3. Quip

Quip is another great Notion alternative and an incredible team collaboration tool. It allows you to take a project, break it down into smaller pieces and store all that information in the documents and spreadsheets.

You can set goals and track your progress every step of the process. The search functionality makes it easy to find specific text or documents in the interface easily.

Best Features

  • Quip documents unite your team’s projects making it easy for you to get everything done in one place.
  • Option to embed spreadsheets into documents to ensure all the information can be accessed in one place.
  • Streamlines your communication with the team chat feature built into every document and spreadsheet.

Type of Company

Quip can be a great option for SMBs and enterprises. The Starter and Plus plan could be more useful for SMBs while the Advanced plan can give enterprises the tools and features they need to function effectively.

Pricing

  • Quip Starter: $10 per user/ month
  • Quip Plus: $25 per user/ month
  • Quip Advanced: $100 per user/ month

4. Microsoft OneNote

While Microsoft’s OneNote might not be the best Notion alternative, it does come with certain features that make note-taking and team collaboration easy. 

It allows you to take ideas in a structured way and keep them organized. The pinning feature makes quick access easy.

Best Features

  • Use the search feature to easily navigate between different documents.
  • Use highlight or ink notations to add more texture to your documents.
  • Add tags to organize your docs for easy access.

Type of Company

Microsoft OneNote might be best suited for SMBs that are still trying to firm up their processes and tools. This Notion alternative doesn’t offer the advanced suite of features that would help an enterprise organize its documents across departments.

Pricing

Microsoft OneNote is free for all users.

5. SharePoint

Another strong Notion alternative, SharePoint adds another layer of productivity for teams by allowing them to share files, data, news, and resources seamlessly. 

Customize the site to your liking and collaborate effortlessly with your team members and external agencies across devices.

Best Features

  • Build intranet sites and create pages, document libraries, and lists.
  • Sync and store your files in the cloud so your team can securely work with you.
  • Manage your daily routine with workflows, forms, and lists.

Type of Company

SharePoint is more suited for enterprises, and it is used by some of the top brands including Marks & Spencer, NASCAR, Good year, and more.

Pricing

  • SharePoint Online (Plan 1): $5 per user/ month
  • SharePoint Online (Plan 2): $10 per user/ month
  • Office 365 E3: $20 per user/ month

6. Slite

Slite is almost a combination of Notion and Slack. The platform has a user interface that’s similar to Slack but the features qualify it to be a Notion alternative. Each document in Slite gets its own user interface, as they do in Slack channels. 

You can set the privacy to public or private depending on the contents of the document. Slite also works similar to Google Docs wherein it allows you and your team to edit docs in real-time. 

Best Features

  • Ready-to-use templates to help you get started immediately.
  • Option to import your most useful docs from elsewhere.
  • The “Catch up” feature shows you your priorities for the day.

Type of Company

Slite would be a perfect option for SMBs, especially companies that are remote and async. The tool promotes async work and offers features that make it easy.

Pricing

  • Free
  • Standard: $8 per user/ month
  • Premium: $15 per user/ month

7. Dropbox Paper

One of the oldest wikis, Dropbox Paper brings everything such as traditional files, cloud content, and web shortcuts together in one place. 

It allows you to centralize your team’s documents and tools and make them available to everyone whether they’re in a coffee shop or on their couch.

Best Features

  • Create templates, take notes, and organize your ideas on top of your Dropbox storage
  • Send a file of any size to anyone, even if they don’t have a Dropbox account.
  • Keep your files secure with multiple layers of protection from the service trusted by millions.

Type of Company

Dropbox is perfect for companies of all sizes. It’s especially good for enterprises considering the level of security and privacy it offers. 

Pricing

  • Professional: $19.99/ month
  • Standard: $15 per user/ month
  • Advanced: $25 per user/ month

8. Confluence

Confluence is a web-based corporate wiki developed by Australian software company Atlassian. Another great Notion alternative, it allows you to create and manage all of your team’s tasks and processes as a part of the project development process. 

It’s an open and collaborative platform that simplifies your day-to-day tasks and helps you focus on bigger and better projects.

Best Features

  • Offers ready-to-use templates from strategy and planning docs to reports.
  • Connect plans to development work with Jira integrations including issue-tracking and dynamically updating roadmaps.
  • Co-edit together in real-time and publish updates that highlight changes, tracked with version history.

Type of Company

Confluence can be adopted by both SMBs and enterprises depending on what features you’re looking for. The pricing is definitely more SMB-friendly.

Pricing

  • Free
  • Standard: $5.50 per user/ month
  • Premium: $10.50 per user/ month
  • Enterprise: Tailored to your needs

9. ClickUp

ClickUp is one of the most popular project management tools that’s used by small and large businesses alike. What qualifies it as a Notion alternative are the features are packed that make documenting and storing information easy. 

It offers an attractive UI wherein you can make your docs stand out with cool headers, tables, color highlights, lists, bullets, code blocks, markups, and more.

Best Features

  • Organize everything by assigning, editing, and tagging comments.
  • Easily import your data from virtually anywhere.
  • Over 15 different views including Gantt, Board, and Mind Maps.

Type of Company

The tools and features of ClickUp can be used by both SMBs and enterprises. Their pricing reflects the same.

Pricing

  • Free
  • Unlimited: $5 per user/ month
  • Business: $9 per user/ month
  • Business Plus: $19 per user/ month
  • Enterprise: Tailored to your needs

10. Tettra

One of the most powerful Notion alternatives, Tettra is an internal knowledge base that organizes your scattered company knowledge so you can use it to answer your team's repetitive questions right in Slack or MS Teams. 

The platform provides great support for smart workflow and gives you the ability to quickly answer different questions of new and old employees.

Best Features

  • Easily integrate it with Slack and use that platform to answer questions.
  • Route questions to the right expert and address them asynchronously.
  • Create content with Tettra's editor or use existing Google Docs or other files.

Type of Company

Perfect for companies of all shapes and sizes. Offers different pricing options and features to pick the one that best suits your company size.

Pricing

  • Starting: Free
  • Scaling: $10 per user/ month
  • Enterprise: $20 per user/ month

11. Box

Box has one of the most advanced security controls, intelligent threat-detection, and complete information governance to ensure all your files and documents are secure in the cloud. 

It brings team members across departments on the same page to work together effortlessly on the most important projects. 

Best Features

  • Get a clear view of what each team member is doing.
  • See the progress of each project.
  • Assign and reassign tasks easily.

Type of Company

Box is perfect for enterprises especially considering the level of security they provide. The features allow teams of all sizes across departments to collaborate easily in one place.

Pricing

  • Business: $15 per user/ month
  • Business Plus: $25 per user/ month
  • Enterprise: $35 per user/ month
  • Enterprise Plus: Tailored to your needs

12. You Need a Wiki

If you’re looking for something simple with basic features sans all the bells and whistles, then You Need a Wiki is a great Notion alternative. 

Get started is incredibly simple and it works just like a Google Doc. It allows you to collaborate and get all the information in one place for easy access.

Best Features

  • Provides a centralized location for knowledge sharing.
  • Makes it easy to create documents and share them internally.
  • Allows real-time editing with a chat feature to ensure everyone’s on the same page.

Type of Company

While You Need a Wiki offers enterprise plans, it’s more suited for SMBs that are just getting started. Enterprises may need something with a little more advanced features to manage multiple teams across different departments.

Pricing

  • 1 user: Free
  • 10 users: $10/ month
  • 25 users: $49/ month
  • 75 users: $99/ month
  • More than 75 users: Custom pricing

Conclusion

Knowledge sharing is key to overall workplace productivity. You know your team has got collaboration right when you’re sharing files, not frustration. And wikis help you do that. Notion may not be the perfect solution for doing that! It’s a valuable tool, but with a few drawbacks. 

Businesses today use wikis for a variety of reasons, such as:

  • Create product and process documentation
  • Making internal team collaboration easy
  • Using it as a one-stop-shop to store all things important
  • Project documentation and management
  • Team and individual knowledge retention

Having a well-documented knowledge sharing process not only helps new team members but also makes it easier for the existing team members to explain complicated processes.

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Friday is the easiest way to stay in sync with your distributed team. Meetings are optional.