In this article, we will discuss and review the best online meeting tools. These tools can help your business reduce the number of meetings that you have, and have them more effectively.
Each meeting tool on the list is part of one of four categories:
• Asynchronous meetings
• Scheduling meetings
• Meeting notes
• Video conferencing
An online meeting tool is a service that allows several people to join and host meetings with ease. These meetings can include asynchronous status updates, webinars, video calls, conferences, and more. If several people need to communicate but cannot meet in person, they can utilize a form of an online meeting service, or combine a few of the tools below.
Before choosing an online meeting tool for your company, check the difficulty of the service. Having a meeting tool that is difficult to navigate can slow down productivity. A simple and effective meeting tool is the best way to keep the work environment running smoothly.
To help you under which meeting tool will work best for your company, we will provide a review of each product. Each tool is part of one of four categories.
An asynchronous meeting is a meeting about a subject that does not happen at one specific time.
An example would be a work meeting about marketing tactics. Instead of hosting the meeting at one specific time, employees will be able to contribute to the topic when they can via written communication or a recorded video
An asynchronous meeting allows everyone to give their input, without being dominated by the loudest participants.
More than only a Slackbot or standup software, Friday is an asynchronous meeting tool and remote operating system for your most important conversations at work. The most useful feature of Friday is your ability to set work routines and updates, such as with a daily standup meeting. In Friday, it's easy to set your daily standup questions and then have a Slack notification ping your team to enter their updates. Team responses will be reposted in Slack or Microsoft Teams, and you can even get a roll-up report to see how many people participated.
This greatly reduces the number of meetings that you have to have--Friday is great for eliminating the routine updates and check-ins that can slow down productivity.
You can also create long-term goals, send thanks to coworkers, and even answer icebreaker questions to build connections with your team.
Set Friday to ask certain questions for a meeting or update. This could include progress on a project, things you’ve worked on this week or blockers standing in your way.
Friday offers templates for a variety of asynchronous meetings, including:
For each of these, use the pre-selected questions or customize it for your own questions. You can then set a due date for responses, push them to a Slack channel, send them to the whole team or only to an administrator.
At Friday, we also use these templates to correspond with one another. We have a daily standup to share what wew are working on, along with the option to share other things we are working on.
Pro: $6 per user/per month
Standuply is an online asynchronous meeting tool that allows you to manage large projects. There are a lot of large businesses that use Standuply, including Walmart, Adobe, and Intel. The online meeting tools work with Facebook, Google, Slack, and Microsoft.
By using Standuply, you can set up a Q&A section for your team members to refer to. You can also set up and run asynchronous meetings through video and text messaging. Standuply can also connect to many other different programs, such as Slack.
The best features of Standuply are its file-sharing compatibility with other programs. There are a variety of features the service offers.
Those who want to try Standuply can sign up and start their account for free. If you want to add respondents, the price goes up according to how many you add. The first plan starts at $5 a month, with the next plan up being $10, and the last being $17. All plans offer a free trial to start.
Fellow is an inclusive asynchronous meeting tool that provides many tools and features. You can organize and set up meetings. Fellow also allows you to customize your templates.
Team members can record meeting notes, organize their ideas, and trade feedback with their team.
Fellow provides resources as well as services. These resources include newsletters, podcasts, and guides for managers.
One of the best features that Fellow offers is its “Streams” tool. The tool allows you to create an inclusive checklist for the workday, and to help you organize your tasks.
Teams who have less than ten members can use Fellow for free. Larger teams can either choose the Pro plan for $5 a month, or the Organization plan. The Organization plan requires you to contact Fellow for a price.
The Range service is another asynchronous meeting tool. Businesses such as Medium and Twitter use Range to host ongoing meetings.
If you are looking for a simple way to set up and manage asynchronous meetings for your team, consider Range. The service provides the tools you need to organize your team meetings, as well as keep all of your important information in one location.
By utilizing the check-in feature, you can organize your own work goals, as well as the goals for your team. You will also be able to keep track of accomplishments and other noteworthy occurrences during the day.
The best features of Range are the high level of organization the tools can bring to a team. Another notable feature is having all of your important work applications on one platform.
The Range service offers three pricing plans. The first pricing plan is free, for small teams and businesses. Larger teams can choose the second plan at $8 a month per team member, or the third plan. The largest plan is a custom plan, and the price varies depending on the size of your team.
For large teams, it can be a hassle to schedule a meeting. These tools will help you find a common time to meet with your team or across other organizations.
Scheduling a meeting can require a lot of unnecessary emails. Using Calendly can help eliminate these emails and improve efficiency.
When you set up Calendly, you can choose a range of times to schedule a meeting. Once you set your times, you will receive your link. You can share this link via email, text, on your work website, or anywhere you see fit.
Your team members can choose the times that work best for them, and you can work your team meetings around the information you receive.
Calendly features calendar integration, which allows you to merge all of your calendars. This tool helps you avoid overbooking.
There are three pricing plans through Calendly. The first plan is for free and has a one-person limit. The other two plans, $8 a month and $12 a month are for up to 6 managers.
SavvyCal is an online meeting tool that provides tools and services to help you schedule meetings. The meeting tool allows both managers and team members to schedule meetings in a timely and efficient manner.
You can personalize your meeting links and allow for members to compare calendars to see what times work best. Team members can also make changes to availabilities and meeting times with ease.
The best feature of SavvyCal is the limit on how many meetings you can schedule. This limit helps you prevent overbooking yourself, and missing important activities in your life.
SavvyCal offers a free 7-day trial for all plans. After the trial, you can upgrade to a basic plan or the premium plan. The basic plan is $12 a month for each user, and the premium plan is $20 a month for each user.
The last scheduling meeting tool is 10to8. This service works with Google, Office 365, Outlook, and more. You can also pair 10to8 with Zoom and Microsoft products.
10to8 is a versatile appointment booking tool that offers a variety of services. Whether you are a teacher, a manager, or a freelance worker, you can book meetings and appointments efficiently with 10to8.
The meeting tool utilizes modern technology to update you on changes to your appointments or meetings as soon as possible.
The best feature that 10to8 offers is its ability to take payments from Stripe and Paypal. If you are a freelance worker, consider getting 10to8.
Google Calendar is the old standby for teams that use the Google suite of tools and apps. Google calendar provides daily, weekly, and monthly views and allows you to import other calendars into a single view (such as your personal calendar or your spouse's).
Integrate your Google Calendar with the Friday Planner.
Import other calendars, color-code your meetings, and set recurring meetings. You can also import calendars from other members of your team to find the best time to meet.
Free, with Google Workspace tools
The next category on the list is for online meeting tools that help team members take notes during and after team meetings.
Hugo is an online meeting tool that helps members take notes and keep track of tasks.
The platform works as an interactive calendar. You can keep track of your notes for different meetings throughout your year. Huge also allows members to collaborate on notes during meetings.
The meeting service is also compatible with multiple other applications and platforms, such as Slack.
The best feature of Hugo is that it allows you to set reminders for important meetings and notes.
Hugo has three different pricing options. For teams of 10 and smaller, the meeting tool is a free service. For larger businesses and teams, the price is $6 per user a month. Corporations can work with Hugo for a plan.
Slite is an online meeting tool that provides templates for sharing agendas and taking notes.
The templates that Slite provides allows team members to communicate availability times efficiently. Members can also use templates for taking notes during meetings and sharing them with their peers.
If you are someone in charge of hiring and onboarding employees, consider using Slite. The service caters to onboarding, project documentation, and team meetings.
One of the best features of Slite is its management handbook. This resource provides valuable information about hiring and managing a team.
The free plan through Slite covers up to 100 documents. Slite’s standard plan $6.67 per member a month. Large enterprises can also contact Slite for a quote on its largest plan.
Threads is an online meeting tool that acts as a forum for the workplace that works with Mac OS and Windows applications.
Much like a standard forum, Threads allows members of a team to start a work-related thread on topics about the workplace. The goal of Threads is to inspire the growth of knowledge within a company among team members. Team members can also share and compare meeting notes.
Threads can also allow managers to provide general feedback on projects to all team members to see and refer to.
One of the best features of Threads is that it allows members to interact with each other’s input and feedback.
Threads split its pricing into two categories: individuals and teams. For individuals using up to 5 private spaces, the service is free. For $20 a month, individuals can get access to unlimited private spaces.
Teams can pay the standard $10 a month, or they can contact Threads for more options.
Zoom is by far one of the most popular video conference tools.
Using Zoom can allow you to schedule and complete video meetings with people all around the world. Many schools and businesses rely on Zoom to complete lessons or meetings smoothly. Hosts can create video conference rooms and send a private link to all participating members,
Zoom is compatible with nearly every device and software and is growing to be compatible with many other programs.
Integrate Zoom directly into the Friday planner.
The best feature of Zoom is its versatility, individual meeting links, recording features, screen share, and its variety of gallery views.
Zoom meetings of up to 100 people and 40 minutes in length are free to use. The pro plan is $149.90 a year and can cover up to 30 hours of video conferences. For $199.90 a year, the business plan covers up to 300 people. Especially large and busy companies can choose the united business plan for $300 a year.
BlueJeans is another online video meeting tool.
Through BlueJeans, your team can host meetings, events, and even connect with medical patients. Any profession or situation that calls for a video meeting can rely on BlueJeans.
Teams can also create video rooms through BlueJeans for an interactive work environment. Private rooms are also good for one-on-one interactions between a student and teacher.
The best feature of BlueJeans is its high-end security software to help protect your team’s personal information.
BlueJeans' prices depend on what you are using the service for. If you use BlueJeans for video conferences, there are two main plans available. The standard plan is $9.99 a month for each host, and the pro plan is $13.99 a month for each host.
Glip is an online video conference service that stems from RingCentral.
This service allows team members to collaborate through video calls and meetings. Along with providing video calls, Glip also allows members of a video meeting to message each other. Using Glip does not require you to download the service.
The best feature that Glip offers is the ability for members to record and save video meetings. Saving meetings can allow for members to take notes on important topics.
Teams up to 100 people can use Glip services for free. For teams that are larger than 100 people can pay $11.99 per host each month for more tools.
Different situations will require the use of different tools. To help you figure out which meeting tool will work best for your team, there is a small guide below
While you will want the best for your team, be sure not to get a complicated program. Extra services and tools are nice when they are necessary. Having unnecessary tools on a work platform can cause more confusion than organization.
The important consideration before choosing any online meeting tool is to consider if that meeting really needs to happen synchronously or can it happen asynchronously with a written update?
Asking this question first will help you break bad habits of jumping on a call or calling a meeting--even when your team is spread across multiple time zones or in multiple countries.
Consider how this impacts the quality of work being done and the productivity of all of your team members.
Below are more articles about how to eliminate unnecessary meetings and when/how to make your meeting asynchronous.