Find the Top Podio Alternatives for Project Management This Year
Are you one of Podio’s users who finds the project management platform helpful but is looking for something a little bit more?
Podio is a project management software to help users and organizations with project and task management. But it has its limitations.
Some of these include:
- Steep learning curve due to number of customizable features
- User interface can be improved
Eventually, you will need a better application. We've curated a list of the best Podio alternatives to help you on your journey. Let's dive in!
1. ClickUp
ClickUp is an all-in-one and popular project management solution built to help small to large teams simplify their workflow, improve team collaboration, and manage simple to complex projects (such as construction and business management) more effectively.
ClickUp's powerful features allow an entire team to collaborate and work together all in one place to achieve project completion and success. The app also offers ready-to-use customizable templates to get you started quickly on any project or goal. Manage resources, specific tasks, multiple users, and large teams with the help of this comprehensive management platform.
Best Features
- Choose from 15+ custom views including Gantt Chart, Timeline, and Chat view
- Add a single or multiple assignees to a task
- Track tasks and project progress with custom statuses
- Create and save custom automation to streamline workflow
Limitations
- Learning curve due to a number of customization features and options
- Limited mobile app views
Pricing
- Free: Free forever
- Unlimited: $5 per user per month
- Business: $12 per user per month
- Business Plus: $19 per user per month
- Enterprise: Contact sales
User Ratings
G2: 4.7/5 (4800+ reviews)
Capterra: 4.7/5 (3100+ reviews)
Get started with ClickUp free, no credit card required
2. Omnifocus
OmniFocus is a personal task management software designed to help individuals and teams manage their tasks and projects effectively and efficiently. OmniFocus allows users to create tasks, organize them into projects and contexts, set due dates and priorities, and track progress towards completion. This is a powerful tool for individuals and teams who need to manage complex workflows and stay on top of their tasks and projects. It can also be integrated with other productivity tools such as calendars and email, making it easy to manage tasks and projects from one central location.
Best Features
- Allows users to create tasks and organize them into projects and contexts
- Integrates with a number of other productivity tools, including calendars and email clients
- Create custom perspectives or filtered views of tasks and projects based on criteria such as due dates, priorities, and contexts
Limitations
- Complex tools and features may require a steep learning curve
- Limited collaboration tools for bigger teams and organizations
Pricing
- Subscription: $9.99 per month
- V3 Standard License: $49.99
- V3 Pro License: $99.99
User Ratings
G2: 4.6/5 (50+ reviews)
Capterra: 4.7/5 (70+ reviews)
3. Airtable
Airtable is a relationship database and project management tool that focuses on data organization and collaboration. It uses a spreadsheet format to organize and structure data, allows teams to track workflow and automate processes, has the ability to create relationships and link records from one table to another.
Best Features
- Actionable views such as Timeline, Kanban, Gantt, Calendar, and Grid View
- Single to multi-sequence workflow automation
- Robust API and has built-in support for popular apps
Limitations
- Paid plans are costly
- User interface can be improved
- Filtering system can be difficult in complex situations
Pricing
- Airtable offers a Free plan
- Plus: $10 per seat/month; billed annually
- Pro: $20 per seat/month; billed annually
- Enterprise: contact for pricing
User Ratings
G2: 4.6/5 (2000+ reviews)
Capterra: 4.7/5 (1500+ reviews)
4. Notion
Organize your personal and business related tasks and projects with Notion. This project and task management tool is a simple but intuitive application that is great for personal and team productivity. Notion is a highly customizable cloud-based application to help manage tasks, personal information, and other records. Users looking for simpler project management tools than Podio will find Notion a great alternative to help you stay organized and productive.
Best Features
- Easy to use and customize according to your needs and preferences
- Offers features to help with goal setting and lead management
- Drag and drop interface for ease of use without the need for trainings
Limitations
- Note taking features can be slow
- Limitations with the actions that can be performed within software integrations
Pricing
- Notion offers a free plan for individuals
- Plus: $8 per user per month
- Business: $15 per user per month
- Enterprise: Contact sales for pricing
User Ratings
G2: 4.6/5 (1000+ reviews)
Capterra: 4.7/5 (1000+ reviews)
5. Taskade
Taskade is a powerful platform for project management, task management, mind mapping, remote work, and more. Use this tool to automate your workflows, achieve project goals, and collaborate with your team. Taskade also provides functions for scrums, sprints, and agile project solutions. Keep your team on track and manage even simple task lists with this project management app.
Best Features
- Collaborative tool that allows users to share boards with other team members and assign tasks
- Access tasks and project information from desktop and mobile applications
- Free AI templates for mind mapping and project management
Limitations
- Limited functionality for organizing tasks
- Lack of automation integrations with popular applications
Pricing
- Free plan available
- Pro: $19 per month for 20 members
- Business: $49 per month for 50 members
- Ultimate: $99 per month for 100 members
User Ratings
G2: 4/7/5 (20+ reviews)
Capterra: 4.7/5 (40+ reviews)
6. Teamwork
Teamwork is among the best project management software and alternative to Podio due to its core modules that focus on task management and, particularly, project planning. Teamwork’s Gantt charts, milestones feature, desktop timer for time tracking, and clean user interface makes this software a winning choice.
Best Features
- Lots of customizability
- Numerous native features, like an invoicing tool for users with built-in timesheets
- Functional mobile apps
Limitations
- Limited template designs
- Adjustment period for new users learning so many new features
Pricing
- Free Forever
- Deliver: $9.99/user per month
- Grow: $17.99/user per month
- Scale: Contact Teamwork for details
User Ratings
G2: 4.4/5 (1000+ reviews)
Capterra: 4.5/5 (600+ reviews)
7. Jira
Jira is a powerful bug tracking and project management software. It offers tools to help software teams sketch out a roadmap for big and complex projects. Teams who are looking to follow a scrum, kanban, or any other project management framework can find support from Jira. Unlike Podio, Jira provides each user with access to comprehensive agile reporting to give them actionable insights to how each team performs during each sprint.
Best Features
- Support for Scrum, Kanban, and any framework in between
- Intuitive interface makes it easier for anyone to access the tool
- Customizable workflows, reports, and boards
Limitations
- Lack of collaboration tools to communicate with your team
- Software can be clunky and slow
Pricing
- Free for 10 users
- Standard: $7.75 per user
- Premium $15.25 per user
- Enterprise: Contact sales for pricing
User Ratings
G2: 4.2/5 (5000+ reviews)
Capterra: 4.4/5 (12700+ reviews)
8. Asana
Asana is a dynamic project management tool used by companies all over the globe. You get tons of flexibility over how it looks and can move your task list around very easily. You also have access to an activity feed on your dashboard to keep up with what your team members are up to.
Best Features
- Integrates with powerful collaboration tools like Basecamp and Microsoft Teams
- Avoid getting burnt out by using the workload management system
- Manage your goal progress with Asana’s goal tracking system
Limitations
- Limited free features
- Slight navigation bugs
Pricing
- Free basic plan
- Premium: Starts at $10.99 per user/month
- Business: Starts at $24.99 per user/month
- Enterprise: Contact sales
User Ratings
G2: 4.3/5 (9100+ reviews)
Capterra: 4.5/5 (11800+ reviews)
9. Trello
Trello is a powerful tool for project and task management, offering users a simple yet highly efficient way to organize their workflow. Specializing in the kanban method of management, Trello provided users with an intuitive drag-and-drop interface that makes it exceptionally easy to create tasks, assign them to staff members, and track progress as they move through different stages. It also supports collaboration between team members with its comment threads, due dates and checklists – making it easier to bring everyone involved in projects up-to-speed on key points. Plus, Trello’s power-up options ensure users have access to custom features that can transform the user experience. From calendars to advanced automation features and integrations with other services such as Google Drive or Dropbox – Trello is a great way to plan big changes around with ease.
Best Features
- Organize projects and tasks with a board system
- Integrations with productivity tools such as Google Drive and Slack
- Mobile app allows users to access board and lists on the go
Limitations
- Limited to 3 boards in the free plan
- No time tracking features
- Not suitable for complex projects
Pricing
- Free Plan
- Standard ($5 per user/month; billed annually)
- Premium ($10 per user/month; billed annually)
- Enterprise (contact for pricing)
User Ratings
G2: 4.4/5 (13000+ reviews)
Capterra: 4.5/5 (22000+ reviews)
10. Wrike
Wrike is a popular project management system with built-in time tracking features. Whether you’re a small team or an enterprise-level user, Wrike will serve you well. As one of the top Podio alternatives, Wrike takes pride in its state-of-the-art features, tools, and customer support that have endeared thousands of teams to it.
Best Features
- A built-in chat function that allows you to keep tabs with your teams
- Efficient time logging and time tracking capabilities
- KPI monitoring and reporting to track deliverables
Limitations
- Wrike’s complex web API makes onboarding difficult for teams
- Many will find the desktop version of Wrike to be non-intuitive
- Wrike is relatively expensive compared to equally powerful tools
Pricing
- Free
- Professional: $9.80 per user/month
- Business: $24.80 per user/month
User Ratings
G2: 4.2/5 (1200+ reviews)
Capterra: 4.2/5 (1600+ reviews)
11. Toggl
Toggl Plan is a project management tool that helps project managers keep track of project tasks and prioritize their workload. It comes with powerful project, task, and time management features that make project tracking and collaboration straightforward. Free users will have to upgrade to a paid plan to integrate Toggl Track, a time tracking tool.
Best Features
- Simple drag-and-drop interface for unlimited project plan timelines
- Backlog to save unscheduled tasks
- Color-coded milestones
- Highly visual
Limitations
- The free plan is limited to solo users
- Workspace guest users (external stakeholders or teammates) are paid premium features
- Project data exporting to use with other tools is a paid premium feature (find exporting solutions with Toggl alternatives)
Pricing
- Free plan
- Team plan: $9/user per month
- Business plan: $15/user per month
- Enterprise plan: Contact Toggl for details
User Ratings
G2: 4.3/5 (30+ reviews)
Capterra: 4.5/5 (100+ reviews)
12. nTask
This is a leading, free project management app and alternative to Podio built for teams and freelancers in various industries. nTask offers a simplified user interface in a robust software solution incorporating sophisticated and powerful features to manage projects in all phases. nTask provides numerous features that help you monitor multiple projects at the same time.
Best Features
- Multiple workspaces
- Visual project management to track projects
- Ability to add comments or convert comments to tasks
- Gantt charts to monitor project progress
Limitations
- Lacks advanced reporting features
- Not built for large teams
Pricing
- Free plan
- Premium: $3/month per user
- Business: $8/month per user
- Enterprise: Contact nTask for details
User Ratings
G2: 4.4/5 (10+ reviews)
Capterra: 4.1/5 (10+ reviews)
13. Instagantt
Instagantt offers a Gantt chart for by providing a user-friendly, drag & drop Gantt chart platform. Its comprehensive list of features and options are designed to aid even the most complex projects; from creating custom timelines to establishing task dependencies and milestones with ease.
Not only can you create multiple workspaces that enable team collaboration through assignment notifications, but also customize your views with various color progress bars. You can also export versions in Excel, image or PDF formats, as well as share public snapshots.
Best Features
- Kanban and board view to keep track of your team's workload
- Dashboard and reporting tools
- Identify dependencies and manage risks
- Baselines and change tracking let you stay on top of changes to your project schedule
Limitations
- Lack of mobile and desktop application
- Collaboration features can be improved
Pricing
- Single: $7 per user/month
- Team: $5 per user/month
User Ratings
G2: 4.6/5(10+ reviews)
Capterra: 4.3/5 (380+ reviews)
14. Any.do
Any.do is a task management and productivity app offering individuals and teams a range of features stay organized, focused, and productive. It is a versatile and user-friendly task management, collaboration, and calendar integration tool making it great for both personal and professional projects. This platform also offers users an option to use artificial intelligence to get ideas and recommendations when working on tasks and projects.
Best Features
- Create and manage tasks, set due dates and reminders, and categorize tasks into projects or lists
- Collaborate by sharing tasks and lists with other users
- Can be integrated with popular calendar apps such as Google Calendar, Apple Calendar, and Outlook
Limitations
- Cost can be steep for smaller teams
- Collaboration tools and functions of a free plan is limited to sharing lists and assigning one task
Pricing
- Personal: Free
- Premium: $3 per month
- Teams: $5 per user/month
User Ratings
G2: 4.1/5 (190+ reviews)
Capterra: 4.4/5 (160+ reviews)
15. Microsoft Project
Microsoft Project is a popular project management platform that offers online Gantt chart software and ability to add your charts to a Microsoft PowerPoint. It's a great tool and alternative for Podio if you extensively use the Microsoft ecosystem.
Best Features
- Powerful features and detailed options
- Gantt charts show all timeline info in one view with a split screen
- Access many templates
Limitations
- Steep learning curve and an overwhelming amount of data for individuals or small teams
- Expensive pricing plans
- You need to purchase all the software in the Microsoft Suite and cannot use MS Project separately
Pricing
- Project Plan 1: $10 per user per month
- Project Plan 3: $30 per user per month
- Project Plan 5: $55 per user per month
User Ratings
G2: 4.0/5 (1500+ reviews)
Capterra: 4.4/5 (1200+ reviews)
16. Nifty
Nifty is a team collaboration and project management tool that features an ease of use with flexible tools to empower users to share ideas, provide feedback, and communicate to achieve project completion. Nifty comes with various functions to keep all project management functions all in one place.
Best Features
- Overviews to scale project load with insights into roadmap timelines
- Built-in direct messaging and two-way Docs
- Guest permissions and public sharing for external collaboration
Limitations
- Limited tools to help facilitate and implement digital marketing strategies
- User interface and organization of dashboard can feel cluttered
Pricing
- Nifty offers a free plan
- Starter: $39 per month
- Pro: $79 per month
- Business $124 per month
User Ratings
G2: 4.7/5 (400+ reviews)
Capterra: 4.7/5 (140+ reviews)
17. Kanbanize
Kanbanize is an agile project management software that uses kanban boards to create different custom workflows. It is also a resource management tool with time tracking as well workflow management and visualization. It has easy to use kanban boards which makes it a great option even for non software development teams.
Best Features
- Measure and visualize performance with workflow analytics
- Create roadmaps with timeline planner
- Scale platform horizontally and vertically without breaking anything
Limitations
- App can be confusing due to complexity
- Functions and key features may not be needed by smaller teams
Pricing
- 15 Users: starts at $149 per month
- 30 Users: starts at $299 per month
- 100 Users: starts at $799 per month
- 500+ Users: Contact for pricing
User Ratings
G2: 3.8/4(20 reviews)
Capterra: 4/8/5(100+ reviews)
18. Smartsheet
Smartsheet is a cloud-based work management platform for enterprises and organizations. This application helps teams plan, execute, and report on tasks and projects at a scale. The platform features a familiar spreadsheet interface and view to help project managers and their teams track and manage projects. Smartsheet offers project management through different views including Gantt, Calendar, Kanban, and more. Smartsheet is also a great way to collaborate with internal and external parties making it a great option for large scale projects.
Best Features
- API allows users to develop their own programs and tools
- Save time by automating repetitive tasks and processes
Flexible views and dashboards to suit your needs
Limitations
- Learning curve due to customization features
- Time tracking and resource management tools require purchase
- No free plan
Pricing
- Smartsheet doesn’t have a free plan
- Pro: $7 per user per month
- Business: $25 per user per month
- Enterprise: Contact for pricing
User Ratings
G2: 4.4/5 (9100+ reviews)
Capterra: 4.5/5 (2500+ reviews)
19. Aha!
Aha! provides a software team working on bigger and complex development projects with tools and functions that will guide users with product delivery from start to finish. Create a successful product strategy with Aha! Roadmaps which has everything you need to imagine, plan, build, and deliver a great product.
Best Features
- Visual roadmaps to define your needs and showcase your plans
- Idea management software to gather feedback and analyze trends
- Streamline agile development and project management with strategic product roadmaps
Limitations
- Two-way integration with some applications can be difficult
- Inconsistencies and challenges with UI
Pricing
- Aha! Roadmaps: Starts at $59 per user/month
- Aha! Ideas: Starts at $39 per user/month
- Aha! Create: Free for single users / Starts $8 per user/month for an upgraded plan
- Aha! Develop: Starts at $9 per user/month
User Ratings
G2: 4.3/5(200+ reviews)
Capterra: 4.7/5(400+ reviews)
20. Todoist
Todoist is a productivity application that helps users organize and manage tasks and deadlines. It gives users an easy overview of tasks, subtasks, due dates, priority levels, and more. Todoist is a project management tool that help users manage schedules and workflows to help keep them organized while staying productive. It has a great user interface that makes it easy for users to make their way around the tool for collaboration and task management.
Best Features
- Quick add lets users capture and organize tasks quickly
- Build great work ethic with recurring due dates
- Engage team members to collaborate with task delegation for shared projects
Limitations
- Free version does not offer automatic backups and reminders
- Recurring updates can be disturbing for others
Pricing
- Free to use for starters
- Pro plan starts at $4 per month
- Business plan for teams start at $6 per user / month
User Ratings
G2: 4.4/5 (740+ reviews)
Capterra: 4.6/5 (1900+ reviews)
Manage Projects Successfully with Podio Alternatives
While Podio is a good task and project management software, there are so many other tools which offer advanced features that can better help you plan and manage projects as well as achieve goals.
If you’re looking for a great Podio alternative that can offer so much more, your search ends now!
ClickUp is an all in one project management application with hundreds of powerful tools that you can access all under one platform.
These features can be customized to work according to any project goals and requirements. Create the perfect workspace to break out your projects and tasks and choose from over 35 ClickApps to customize your task management.
Keep everything organized all in one place with ClickUp. Try ClickUp for free today and discover how you can tackle any type of work with increased productivity and efficiency.
