Best Workplace Apps [18 Software Picks for 2021] |
Best Workplace Apps

Best Workplace Apps for 2021: 18 Top Picks for 2021

Posted by Eshan Pancholi
Share post

Whether you work for a large company, an up-and-coming startup, or a relatively small business, technology is at the forefront of productivity, communication, operations, and collaboration. Workplace apps are a staple for all firms, and there’s a good chance you’re already using a few apps as part of your everyday work life. 

From increased productivity at work to more brilliant collaborations to heightened team morale, the benefits of using workplace apps are enormous! To help you decide which workplace apps you should adopt, we’ve compiled a list of the best workplace apps that hugely benefit the people using them.

1. Friday

Format: Online, mobile-friendly 

At Friday, the focus is on solving a common problem between distributed and remote teams: “What are the most important things at work?”

Friday glues together your most important things at work, helping your team work from anywhere. It’s not a virtual office where you can annoy your co-workers or walk around like in a video game, like other intranet or virtual office systems.

It’s the place to share regular updates, shout-outs, progress on goals, and learn a bit more about the people that you work with. It’s a tool your team can use on a regular basis to provide meaningful updates--asynchronously without more meetings. 

Best Features:


  • $6 per user: Teams and groups who want to stay in sync with fewer meetings.
  • $9 per user: Organizations who want to stay aligned and build culture.

Get more pricing details and features

2. Google Office Suite

Format: Web, Desktop, Android, iOS.

Google Office Suite, formerly known as G-Suite, is now called Google Workspace. Google Workspace is a vast collection of cloud computing, productivity, and collaboration tools, bundled with various other software and products developed and marketed by Google. 

Google Workspace offers custom email for your business and includes various productivity and collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more. 

Best Features:

  • Collaborate in real-time as multiple people can work simultaneously, and every change is saved automatically.
  • Keeps your company’s data safe with security options like 2-step verification and single-sign-on.

"It's so nice having everything in one place and starting off in a hub every single morning. What I like most about Google Workspace is that it has literally everything a business needs." - Capterra.


  • Business Starter - $6 USD per user per month.
  • Business Standard - $12 USD per user per month.
  • Business Plus - $18 USD per user per month.
  • Enterprise plan - Contact Google Sales.

Integrate your Google Calendar with Friday.

3. Microsoft Office 365

Format: Web, Desktop, Android, iOS.

Microsoft Office 365 boasts of a vast collection of workplace apps like Word, PowerPoint, Outlook Email, Excel, Skype, Teams, Yammer, and more. Chances are you’ve used most of these apps at some point in your professional life. 

While Word, PowerPoint, Excel, and Outlook are great for creating documents and presentations and sharing emails, Yammer and Teams are relatively new entrants in Microsoft’s array of workplace apps. 

Yammer functions like a private social networking tool for only members of a company to communicate. Teams is a chat and video calling tool launched in 2017 but saw its most significant rise in use during COVID19. 

Best Features:

  • Real-time co-authoring for Word, Excel, PowerPoint. 
  • Both Yammer and Teams are suitable for a business of small, medium, and large sizes.

"The best part of Microsoft 365 in 2020-2021 is that it makes it very easy to work from home and still have access to all of your files and emails. It has really great collaborating tools and cloud storage." - Capterra


  • Business Basic - $5.00 user per month (annual commitment)
  • Apps - $8.25 user per month (annual commitment)
  • Business Standard - $12.50 user per month (annual commitment)
  • Business Premium - $20.00 user per month (annual commitment)

Integrate Microsoft Outlook with Friday

4. Slack

Format: Web, Desktop, Android, iOS.

Slack is a business communication platform that offers numerous handy real-time communication features, including chat rooms organized by topic, private groups, and direct messaging. Slack is a great productivity and collaboration tool as it helps teams and people connect in a professional yet informal manner. 

Best Features:

  • Work closely with clients, vendors, or partners by keeping them in the loop by sharing a channel in Slack.
  • Slack is suitable for teams and businesses of any size and scale.  

"Overall, my experience with Slack has been phenomenal. I love the software and it makes communication fun." - Capterra


  • Pro: ​​$2.67 USD per person, per month, when billed yearly.
  • Business+: $5 USD per person, per month, when billed yearly.
  • Enterprise Gold: Contact Slack Sales.

See why you should integrate Slack with Friday.

5. Trello

Format: Web, iOS, Android

Trello is an online Kanban-style list-making application. Trello is an effective collaboration tool that helps you organize your work and projects into easy-to-understand boards. Trello makes it simple to know what's being worked on, who's working on what, and where something is in a process. 

Best Features:

  • Trello cards help to organize work efficiently and systematically. 
  • Connecting other productivity apps into your Trello is straightforward and hassle-free.

“We love keeping everything organized, each on its own card, in a compact way; and how the cards can then so easily be moved from one list to another. This feels incredibly intuitive. We also love how we can customize the look of any given board.”  - G2


  • Free
  • Business Class - $10/person per month
  • Enterprise - Tailored for your requirements

Integrate Trello with the Friday Planner

6. Asana

Format: Web, iOS, Android

Asana is a leading checklist app that helps teams stay organized, boost productivity, and enhance collaboration. Asana is available in a web and mobile application avatar. With Asana, large businesses and small teams alike can seamlessly organize, track, and manage their daily work tasks. 

Best Features:

  • Asana organizes and arranges work tasks into shared projects or Kanban boards. 
  • Teams can monitor and track tasks through every stage of completion and divide larger tasks into smaller parts.

“I like the simple fact that I can plan, assign, and manage all of my and my team's work from a single place with simple ease. We can set different goals across different teams for different tasks and keep track of my team's performance.” - G2


  • Basic: Free
  • Premium: US$10.99/user/month (billed annually).
  • Business: US$24.99/user/month (billed annually).
  • Enterprise: Contact sales team.

Integrate Asana with the Friday planner

7. ClickUp

Format: Web, iOS, Android

ClickUp is a cloud-based collaboration and project management tool that is designed to replace all other checklists and collaboration apps that teams use. ClickUp is a one-stop app for productivity and collaboration. ClickUp is entirely customizable, and this makes it suitable for every type of business and team. Over 100,000 teams from influential global brands and companies like Google, Airbnb, Uber, and Nike use ClickUp. 

Best Features:

  • With ClickUp, you can create custom views that you can save and share with your team.
  • Several handy proprietary features such as Assigned Comments, LineUp™, and Box View make it easy to manage your team’s work and track their progress. 

"ClickUp is a great tool for small and mid-sized marketing teams to keep all their projects organized. The best and most important feature we use is custom properties." - Capterra


Integrate ClickUp with the Friday planner

8. Almanac

Format: Android, iOS.

Almanac is a great workplace app that makes it easy for teams to build a company handbook and create collaborative documentation. Almanac is a platform for modern organizations, remote teams that prefer an async work style. Almanac is building an operating system designed for professionals to work online and focus on getting work done instead of managing folders and chat boxes. 

Best Features:

  • Almanac automatically updates your team on doc tasks, status, and activity feed so everyone is in sync about where things stand—without having to meet.
  • Create beautiful read-only pages with your team or stakeholders—individually, or as part of a full handbook. 

“Fast, easy to use, and appropriately scoped as a document collaboration and knowledge base. Git style version control really makes "asynchronous collaboration" on business processes possible.” - Capterra


  • Solo: Free
  • Team: $99 per month
  • Concierge: $3,000 + $299 per month

9. Slite

Format: Android, iOS, Windows 

Slite helps remote teams and organizations to share ideas, information and knowledge, and work together anytime, any place seamlessly. Thousands of teams like Airbnb and Spotify work with Slite to add focus to their everyday tasks. Slite is the perfect workplace app that is everything you need for strong remote teamwork.

Best Features:

  • Slite’s neat structure gives you a clear view on your docs and files–no chaos or clutter to find them.
  • Collaborate efficiently–from composing docs together to editing and sharing ideas. 

“Communication between the team has improved as well as increasing productivity on projects that we are involved in.” - Capterra


  • Free
  • Standard: $6.67 per member, per month
  • Premium: $12.50 per member, per month

10. Miro

Format: Android, iOS.

Miro is an efficient workplace platform for distributed teams. Miro is positioned as an online collaborative whiteboard platform that brings teams together, anytime, anywhere. Over 20 million users trust Miro worldwide, including Dell, Cisco, Deloitte, and Hewlitt Packard, to name a few. 

Best Features:

  • A dedicated Customer Service and Account Manager will partner with you every step of the way. 
  • Miro’s infinitely zoomable canvas and web whiteboard enable you to unleash your creativity and create centralized hubs of information to keep everyone in the loop. 

"The best part is that it is one of the few platforms that provides an awesome collaborative experience with your team members. Work from home has become easier for creative people because of Miro." - Capterra


  • Free.
  • Team: $8 Per member/month billed annually.
  • Business: $12 Per member/month billed annually.
  • Enterprise: Custom pricing.

11. Ramp

Format: Web

Ramp is a spend management platform that also offers corporate cards that helps businesses and teams spend less. Ramp is a great workplace app to manage expenses, automate accounting, and monitor spends in an efficient and convenient manner. 

Best Features:

  • Get real-time access into every business expense–complete with reporting, forecasting, and automated savings insights.
  • Control expenses even before it happens with Ramp’s advanced corporate card. 

"The experience has been great. It takes care of corporate spend features for us, so I can spend more time focused on running and growing my startup." - Capterra


  • Free
  • Brex: $60/per card
  • Amex: $595/per card

12. Panther

Format: Web

Panther is an automated global payroll and compliance platform perfect for remote organizations and distributed teams. With Panther, all your payroll, benefits, taxes, and local compliance tasks are on auto-pilot, which means you don’t have to set up a subsidiary or a new entity to hire remote talent. 

Best Features:

  • Panther automates your compliance and taxes.
  • Panther offers complete transparency and around-the-clock support for you and your team.


  • Global Employment: $499 per employee per month

13. Gather

Format: Desktop App for MacOS and Windows

Gather is a video chat platform designed to conduct effortless virtual interactions. With Gather, you can connect your distributed team for meetings and happy hours. Remote teams can use Gather to design an exciting virtual venue for attendees. 

Best Features:

  • Customizable virtual venues for video calls.
  • Makes video chats exciting. 

"Instead of it being the Zoom-style rooms you enter and leave, Gather feels so much more natural, with you wandering around the space and mingling between groups." - Gather


  • Free
  • 2 hours: $2 per user
  • Per day: $3 per user
  • Monthly: $7 per user

14. Deel

Format: Web

Deel is a dynamic platform that helps companies with international payroll, benefits, taxes, and compliance in 150 countries. Over 3,000 companies trust Deel’s powerful dashboard to hire remote global talent. Deel helps companies save time, money, and the trouble of setting up a legal entity as they handle compliance, taxes, payroll, benefits, and more.

Best Features:

  • Deel offers instant, digital invoices after each payment.
  • With Deel, your remote team can withdraw earnings using multiple payment methods, including bank transfer, Transferwise, Revolut, and Coinbase.

“Easy to use interface. Very fast support.Highly recommended. The product has been incredibly useful to us as we scaled our team globally. On top of that, their team moves incredibly fast and is able to address complex situations very quickly.” - G2


  • Hire Employees for free.
  • Hire Contractors at $49 per contractor per month.

15. 15Five

Format: Android, iOS

15Five is the complete human-centered performance management platform that creates effective managers, highly engaged employees, and top-performing organizations. Founded in 2011, 15Five adopts the latest positive psychology research and delivers a complete solution to enable teams to transform in an impactful way. More than 40,000 teams in the likes of Spotfiy, Hubspot, WP Engine, among others, trusts 15Five to help them build thriving workplaces.

Best Features:

  • Measure performance and fuel growth with a modern, multifaceted approach to performance reviews. 
  • Makes OKRs easier as 15Five helps to clarify and track the top objectives for all team members. 

“It has helped our team tremendously to keep up with projects, tasks, 1x1s with our manager, and more. I love how it gives a mood check- if that week isn't going well it's nice to be able to notify our manager immediately so things can be remedied and not swept under the rug. It's truly a great product.” - G2


  • Engage: $4 per user per month (billed annually).
  • Perform: $8 per user per month (billed annually).
  • Focus: $8 per user per month (billed annually).
  • Total Platform: $14 per user per month (billed annually).

16. Zendesk

Format: Android, iOS.

Zendesk is an excellent service-first CRM company and workplace platform for companies of all sizes and scales. Zendesk builds a complete suite of powerful and flexible software to meet your customers’ needs, enable your team for success, and keep your business in sync. Leading brands like Ola and ITC use Zendesk to build better customer experiences. 

Best Features:

  • Zendesk offers flexible ticket management with automated workflow. 
  • Zendesk’s open API enables seamless integration of their software into your business’s products and solutions.

Zendesk is super easy to use. Our Support team loves how simple it is to find and response to customer requests and issues. Zendesk also makes metrics tracking extremely easy with pre-fab dashboards that are quickly customizable. - Capterra


  • Suite Team: $49 per agent/month billed annually.
  • Suite Growth: $79 per agent/month billed annually.
  • Suite Professional: $99 per agent/month billed annually.

17. Dropbox

Format: Web, Desktop App, MacOS, Android, iOS.

Headquartered in San Francisco, California, Dropbox is a modern digital workspace that offers a file hosting service. Dropbox offers cloud storage, file synchronization, personal cloud, and client software. Dropbox is a handy workplace app that works and syncs across devices seamlessly. With Dropbox, teams can store and share files, collaborate on projects effortlessly as all the files are backed up to the cloud and available online.

Best Features:

  • Helps to organize and store all your files, cloud content, Dropbox Paper docs, and web shortcuts together in one centralized place.
  • Features like password protection, expiring links, and download permissions, Dropbox is a secure platform to store your personal and business files.

"Dropbox has good features and the ability to file share is great. It is easy to see updates from team members too in collabs." - Capterra


  • Basic: Free
  • Plus: $9.99 per month per user
  • Family: $16.99 per month per user

18. Zoom

Format: Chrome, Android, iOS, Windows, Mac, Linux.

Zoom Cloud Meetings is a video teleconferencing software program and is the perfect workplace app and software to use for making team video calls. Zoom offers a free plan that allows up to 100 concurrent participants to jump on a call with a 40-minute time restriction. Users have the option to upgrade to a paid plan. Zoom's secure and stable video platform is perfect for all your communication needs, including meetings, chat, phone, webinars, and online events.

Best Features:

  • Automatically schedule meetings—and intimate people to alert them.
  • Create recurring meetings with pre-saved settings on one URL.

"I like that you send a link to people you want involved. Quality of audio is good and you can show presentations." - Capterra


  • Free.
  • Pro: $14.99 per month.

Criteria For Choosing The Right Workplace Apps To Work Smarter

All the apps mentioned above are dynamic tools designed to help teams work smarter. Here are some of the questions to answer when choosing a workplace app to help you work smarter.

  • Does it make it easier to work smarter?
  • Does it boost your team productivity?
  • Do you like the UX?
  • Is it compatible with the devices that you use?
  • Can it integrate all your other productivity apps?
  • Does it fit your budget?

Be sure to check out all the workplace apps, especially the ones that offer a free trial, so you know which workplace app is best for you and your team. 

Win The Day
Try it Free

Work from anywhere