When it comes to check in questions for meetings, there are a few key things you want to keep in mind. The questions you ask should help everyone involved get on the same page, and make sure that everyone is aware of what's going on. They should also help to facilitate better team collaborations and one-on-ones.
In this blog post, we will discuss the best check in questions for meetings, and how you can use them to improve your team productivity!
The point of the daily standup meeting is to aid team coordination. This fast feedback loop helps teams align and stay on track. If an issue pops up, you can address it quickly and keep projects on track. Use this Friday template for your daily stand-ups!
if you’re just giving a quick status update, written communication is the way to go. There’s no real reason a status update should require a meeting, unless there’s some kind of collective decision-making to do. Otherwise, you risk losing lots of time with side discussions that aren’t relevant to everyone present.
Sprint retrospectives (also known as retros) are meetings held at the end of a particular project or sprint, with the goal of helping teams look back, reflect, and discover ways to change future behavior and outcomes. Weekly retrospectives are popular in agile circles in the workplace, as they promote the spirit of continuous improvement. It’s possible that many teams will only look at the future when a quick reflection of the past can help identify issues that limit productivity (and happiness). In addition, the combination of perspectives can help teams capture a full view of what’s going on.
The key with one-on-ones is to ask open-ended questions. Dig deeper in every response to uncover motivations and what your reports are passionate about. Here is a post on more 1-1 meeting questions to help you kickstart better conversations.
Not every meeting or check-in needs to happen! They can even be asynchronous (Friday makes this easy! See below). Before adding a new meeting or check-in to your calendar, check in with yourself to see if a meeting is necessary and then set the right meeting cadence.
Is it worth holding a meeting? It’s often more appropriate to hold asynchronous meetings (on Friday!) to avoid wasting time pointlessly gathering.
There is also the potential to have too many meetings, meaning that something drastic needs to be done… absolutely nothing.
Taking a break from relentless meetups, the so-called no-meeting day, is brilliant if your team is over scheduled.
Think of Friday as your digital HQ for your most important things at work. You can set up check-ins on a regular basis to gauge what everyone is working.
With Friday, you can: