12 Best ProofHub Alternatives for 2023 (Free & Paid) | Friday.app

Find the Top ProofHub Alternatives for Project Management This Year

Posted by The Friday Team

Are you one of ProofHub’s users who finds the project management platform helpful but is looking for something a little bit more?

ProofHub is a project management software to help users and organizations with project and task management. But it has its limitations.

Some of these include:

  • Limited integration with third-party applications
  • The mobile app is limited, making it difficult to work on the go

Eventually you will need a better application. We've curated a list of best ProofHub alternatives to help you on your journey. Let's dive in!

1. ClickUp

ClickUp is one of the highest-rated project management software used by companies of all sizes. Its fully customizable platform allows project managers and teams to plan, manage, and track all of their work – all in one place. This management software offers team collaboration, status alerts, and project updates. It also has a task-setting option to help your business better align around your goals.

Best Features

  • Various views including List view, Board view, Box view, Gantt Chart view, Calendar view, and more 
  • Simplified task hierarchy to give you more flexibility and control 
  • Integrate and connect more than 1,000 tools for free

Limitations

  • App interface, views, and features can be too complex for first-time users
  • Some features and views are not available for mobile view

Pricing

  • Free: Free forever
  • Unlimited: $5 per user per month
  • Business: $12 per user per month
  • Business Plus: $19 per user per month
  • Enterprise: Contact sales

User Ratings

G2: 4.7/5 (4800+ reviews)

Capterra: 4.7/5 (3100+ reviews)

Get started with ClickUp free, no credit card required

2. Nifty

Nifty is a team collaboration and project management tool that features an ease of use with flexible tools to empower users to share ideas, provide feedback, and communicate to achieve project completion. Nifty comes with various functions to keep all project management functions all in one place.

Best Features

  • Automated status and progress reporting with Milestones
  • Visualize milestones in a gantt chart to align teams around project goals
  • Swimlane view helps users pilot objectives efficient by intersecting project milestones and tasks

Limitations

  • No public API yet
  • Metrics Dashboards, a commonly requested feature, are currently missing
  • No custom automation

Pricing

  • Nifty offers a free plan
  • Starter: $39 per month
  • Pro: $79 per month
  • Business $124 per month

User Ratings

G2: 4.7/5 (400+ reviews)

Capterra: 4.7/5 (140+ reviews)

3. Trello

Trello is a project management tool that specializes in organizing projects into boards, making it easy for teams and project managers alike to visualize tasks and keep track of project status at a quick glance. This ProofHub alternative also offers multiple ways to view tasks, project templates, and an option for workflow automation via Butler.

Best Features

  • Organize projects and tasks with a board system
  • Power-Ups can be added to extend the functionality of the tool
  • Free plan available for project and task management

Limitations

  • User interface could be improved
  • Its free version lacks advanced features

Pricing

  • Free Plan
  • Standard ($5 per user/month; billed annually)
  • Premium ($10 per user/month; billed annually)
  • Enterprise (contact for pricing)

User Ratings

G2: 4.4/5 (13000+ reviews)

Capterra: 4.5/5 (22000+ reviews)

Boost your Trello Boards with the best power-ups for productivity.

4. Teamwork

Teamwork is among the best project management software and alternative to ProofHub due to its core modules that focus on task management and, particularly, project planning. Teamwork’s Gantt charts, milestones feature, desktop timer for time tracking, and clean user interface makes this software a winning choice.

Best Features

  • Lots of customizability
  • Numerous native features, like an invoicing tool for users with built-in timesheets
  • Functional mobile apps

Limitations

  • The free plan is limited to only small teams working on a maximum of two or fewer projects
  • Not meant for complex project management

Pricing

  • Free Forever
  • Deliver: $9.99/user per month
  • Grow: $17.99/user per month
  • Scale: Contact Teamwork for details

User Ratings

G2: 4.4/5 (1000+ reviews)

Capterra: 4.5/5 (600+ reviews)

5. Smartsheet

Smartsheet is a cloud-based work management platform for enterprises and organizations. This application helps teams plan, execute, and report on tasks and projects at a scale. The platform features a familiar spreadsheet interface and view to help project managers and their teams track and manage projects. Smartsheet offers project management through different views including Gantt, Calendar, Kanban, and more. Smartsheet is also a great way to collaborate with internal and external parties making it a great option for large scale projects.

Best Features

  • API allows users to develop their own programs and tools
  • Save time by automating repetitive tasks and processes
  • Flexible views and dashboards to suit your needs

Limitations

  • Learning curve due to customization features
  • Time tracking and resource management tools require purchase
  • No free plan

Pricing

  • Smartsheet doesn’t have a free plan
  • Pro: $7 per user per month
  • Business: $25 per user per month
  • Enterprise: Contact for pricing

User Ratings

G2: 4.4/5 (9100+ reviews)

Capterra: 4.5/5 (2500+ reviews)

6. Monday.com

Monday.com is an intuitive project management platform that allows team members to collaborate, communicate and manage projects. It features a range of powerful project management features designed to help teams stay organized and on track, such as user-friendly dashboards that provide real-time visibility into the progress of projects, task automation features to streamline processes, and open API that enables integration with other apps and services.

Best Features

  • Hundreds of visual and customizable templates to help you get started
  • Integrates with a ton of tools in just a few clicks
  • View data as a map, calendar, timeline, kanban, and more

Limitations

  • Time consuming and overwhelming to set up
  • Limited customer support - lacks phone and chat service

Pricing

  • Free Plan
  • Basic: $10 per member/month
  • Standard: $12 per member/month
  • Pro: $20 per member/month
  • Enterprise: Custom pricing

User Ratings

G2: 4.7/5 (6600+ reviews)

Capterra: 4.6/5 (3200+ reviews)

7. Todoist

Todoist is a productivity application that helps users organize and manage tasks and deadlines. It gives users an easy overview of tasks, subtasks, due dates, priority levels, and more. Todoist is a project management tool that help users manage schedules and workflows to help keep them organized while staying productive. It has a great user interface that makes it easy for users to make their way around the tool for collaboration and task management.

Best Features

Quick add lets users capture and organize tasks quickly

Build great work ethic with recurring due dates 

Engage team members to collaborate with task delegation for shared projects

Limitations

  • Free version does not offer automatic backups and reminders
  • Recurring updates can be disturbing for others

Pricing

  • Free to use for starters
  • Pro plan starts at $4 per month
  • Business plan for teams start at $6 per user / month

User Ratings

G2: 4.4/5 (740+ reviews)

Capterra: 4.6/5 (1900+ reviews)

8. Airtable

Airtable is a relationship database and project management tool that focuses on data organization and collaboration. It uses a spreadsheet format to organize and structure data, allows teams to track workflow and automate processes, has the ability to create relationships and link records from one table to another.

Best Features

  • Actionable views such as Timeline, Kanban, Gantt, Calendar, and Grid View
  • Single to multi-sequence workflow automation
  • Robust API and has built-in support for popular apps

Limitations

  • Paid plans are costly
  • User interface can be improved

Filtering system can be difficult in complex situations

Pricing

  • Airtable offers a Free plan
  • Plus: $10 per seat/month; billed annually
  • Pro: $20 per seat/month; billed annually
  • Enterprise: contact for pricing

User Ratings

G2: 4.6/5 (2000+ reviews)

Capterra: 4.7/5 (1500+ reviews)

Looking for Airtable alternatives? Check out our list here!

9. Kanbanize

Kanbanize is an agile project management software that uses kanban boards to create different custom workflows. It is also a resource management tool with time tracking as well workflow management and visualization. It has easy to use kanban boards which makes it a great option even for non software development teams.

Best Features

  • Measure and visualize performance with workflow analytics
  • Create roadmaps with timeline planner
  • Scale platform horizontally and vertically without breaking anything

Limitations

  • App can be confusing due to complexity
  • Functions and key features may not be needed by smaller teams

Pricing

  • 15 Users: starts at $149 per month
  • 30 Users: starts at $299 per month
  • 100 Users: starts at $799 per month
  • 500+ Users: Contact for pricing

User Ratings

G2: 3.8/4(20 reviews)

Capterra: 4/8/5(100+ reviews)

10. Asana

Asana is a very well-known project management software tool that’s used by a lot of teams. Users generally like Asana because it’s a visually appealing tool that utilizes projects and sections to keep work organized and gives the team clarity about who’s in charge of what in your project planning. This project management software is simple to use compared to most other project management software solutions. You can quickly move your task and assign work with their drag-and-drop feature.

Best Features

  • Calendar view helps users visualize their schedule for better task management
  • Sort tasks with various filters including due date and completion
  • Collaborate with your colleagues using mentions on any task or project

Limitations

  • Some workflow automation features are limited to Pro Plan users
  • Learning curve due to UI and navigation

Pricing

  • Free basic plan
  • Premium: Starts at $10.99 per user/month
  • Business: Starts at $24.99 per user/month 
  • Enterprise: Contact sales

User Ratings

G2: 4.3/5 (9100+ reviews)

Capterra: 4.5/5 (11800+ reviews)

Read: Top 30 Productivity Apps, Tools, and Software for 2023

11. Basecamp

Basecamp is one of the best project management apps where project managers can easily assign tasks and prioritize work. It improves inter-departmental and remote work communication by keeping all relevant files, documents, briefs, etc. in one project management solution. No more short status meetings!

Best Features

  • To-do lists to create and assign tasks
  • Chat functionality to communicate in real-time
  • Reports to track progress and address issues
  • Separate inbox for notifications helps reduce on-screen clutter

Limitations

  • Limited number of integrations with other platforms
  • Navigation between projects can be improved

Pricing

  • Basecamp offers a 30-day free trial for each plan
  • Basecamp: $15 per user/month
  • Pro Unlimited: $299/month

User Ratings

G2: 4.1/5 (5000+ reviews)

Capterra: 4.3/5 (13000+ reviews)

12. Wrike

Wrike is a cloud-based collaboration software for teams following project management models such as agile, waterfall, and more. Among other project management tools, Wrike offers support for marketing teams, project management, IT, and organizations offering professional services. The work management platform also supports customer management with extensive growth key features.

Best Features

  • Create and manage campaigns with custom workflows and dynamic reports
  • Manage clients with professional services management system
  • Enterprise grade security with user authentication and role-based access

Limitations

  • Learning curve due to customization features
  • Paid plans can be pricey

Pricing

  • Free
  • Professional: $9.80 per user/month
  • Business: $24.80 per user/month

User Ratings

G2: 4.2/5 (1200+ reviews)

Capterra: 4.2/5 (1600+ reviews)

Read: Top Wrike alternatives for project management

Manage Projects Successfully with ProofHub Alternatives

While ProofHub is a good task and project management software, there are so many other tools which offer advanced features that can better help you plan and manage projects as well as achieve goals. 

If you’re looking for a great ProofHub alternative that can offer so much more, your search ends now!

ClickUp is an all in one project management application with hundreds of powerful tools that you can access all under one platform. 

These features can be customized to work according to any project goals and requirements. Create the perfect workspace to break out your projects and tasks and choose from over 35 ClickApps to customize your task management. 

Keep everything organized all in one place with ClickUp. Try ClickUp for free today and discover how you can tackle any type of work with increased productivity and efficiency.

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