Personal productivity is a huge talking point, one where people share their daily schedules, morning routines, time blocking habits, and more.
We believe it is possible and achievable to finish work faster. This list will provide you with a group of productivity tools that you can implement with individually or with your team.
Format: Online & mobile-friendly
Keep your everyday work in one place with the Friday Planner and have a clear purpose of what you need to accomplish each day.
You'll see your meetings, to-do list, and daily check-in routines in one central place, from tools you're already familiar with, like Google Calendar, Outlook, Zoom, Asana, Trello, and more. With integrations all these apps, you get a clear roadmap of your day and you can be your most productive self.
How can you keep up with your remote team, even if you're not working in the same place or at the same time? Friday can help with workplace productivity, too.
Friday automates team updates, provides routines and check-ins that replace meetings, and helps teams feel connected while avoiding another meeting. Your team will have a solution that they love to use, while also integrating with your specific tech stack, including team communication, calendars and project management tools.
Format: Online, iOS & Android mobile apps
Todoist creates productivity apps and tools that simplify and organize the workday. This simple to-do list app that lets you manage personal tasks and to collaborate with friends, family, and your coworkers. Features include subtasks, sub-projects, recurring tasks, notifications, different priorities, and more.
Formats: Online, Android & iOS mobile apps
Asana is a team collaboration tool for people who prefer to mix approaches to tasks and choose to implement their tasks in a list view.
With Asana, you can assign team members to cards (within a project board) or to-dos (within a project list). You can add attachments, labels, subtasks, descriptions, and comments. You can also mark certain tasks as milestones, define dependencies between tasks, and track your tasks' deadlines in a calendar view.
“With Asana, we’re moving 30-40% faster than last year and we’ve launched almost twice as many ads.” -- ClassPass
Format: Online, iOS & Android mobile apps
Trello starts as a free project management solution that delivers a Kanban board approach. Use it with your agile or scrum project management methodologies or for personal use. Each task and set of tasks is then grouped on a board. Move your cards to different progress points, depending on the work that has been done and the tasks that still need to be done.
Format: Online, desktop, iOS & Android mobile apps
Slack is a desktop and mobile communication app that lets you manage all team communication. Send direct messages, create locked and public channels covering various topics (from company culture to separate company projects and departments), and then communicate with your team in real-time.
“Slack drastically reduces the time to overall resolution. It allows you to get closer and more connected to people across the company. In any situation that requires collaboration, ultimately, it levels up your game.” -- Zendesk
Format: Online, desktop, iOS & Android mobile apps
Microsoft Teams is a proprietary business communication platform developed by Microsoft as part of its Microsoft 365 family products. Teams also offers workspace chat and videoconferencing file storage, and application integration.
“Since we used Teams to build Technician Plus and created more than 77 apps to automate processes, we’ve returned 10 million minutes to the business and generated substantial financial benefits.” -- Telstra Field Digitalization Team
Zoom helps businesses and organizations bring their teams together to get more done. Their reliable cloud platform for video, phone, content sharing, and chat runs across mobile devices, desktops, telephones and room systems.
Format: Online, Mac Desktop, mobile apps
Toggl is one of the leading online time tracking tools and productivity apps for freelancers, consultants, and small companies. This platform allows users to track the time spent on various projects and analyze productivity. It’s internet-based and can be up and running from scratch in less than a minute. Toggl has real-time sync with web tracker, desktop widgets and mobile apps.
"Toggl runs our whole business in terms of how we bill clients and generate revenue." -- FullStack Labs
Format: Online & mobile apps
Clockify allows you to add unlimited users and create projects and tasks with a focus on timetracking. Assign users to the right projects and tasks, set project time estimates and let your team members track time as they work on their assignments. You can also manage your team’s hourly rates and billable time so that you get a clear overview of your earnings for payroll.
"I have been using it for a week now and rolling it out to our 7 person team. Response has been very good. The software answers the 3 key questions we have about our team." -- Justin N.
Hypercontext is a team meeting agenda app that over 30,000 managers and their teams have trusted. This app provides a central place for teams to collaborate on shared agendas, take notes, assign next steps and collect feedback.
Format: Online and mobile apps
Harvest is an online business management tool. Businesses and individuals use this tool to track time, generate professional looking invoices, communicate with clients, and update time/data on the weekly timesheet.
"As a digital agency, time tracking plays a key role in Zehner’s business. In fact, when CEO Matthew Zehner founded the agency more than a decade ago, Harvest was one of the first systems he implemented. Today, they rely on the time tracking tool to bill projects, help employees manage their bandwidth, and gain understanding into their process." -- Zehner Digital Agency
Flow is an everyday task and project management software for teams. It brings together your tasks, projects, timelines, and conversations and integrates with your favorite tools to help you achieve more. Over 300,000 teams in more than 140 countries have relied on Flow.
“Dribbble uses Flow to keep 12 million users happy and fuel their continued growth.” -- Dribbble
Format: Online & desktop apps
Loom has helped reinvent work communication tools by helping millions of people get their message across through instantly shareable videos. Their users work at companies like HubSpot, Square, Uber, GrubHub, and LinkedIn. Their mission is to empower everyone at work to communicate more effectively and get ahead wherever they are.
“Loom creates an ongoing visual and audible experience across our business and enables our employees to feel part of a unified culture and company.”--Tyson Quick, CEO, Postclick
IFTTT is one of the world’s leading connectivity platforms. They help over 600 global enterprises accelerate their products' digital transformation into integrated services, dramatically reducing their development costs while extending compatibility and lifetime value. IFTTT is the connectivity standard and low-code alternative to building your integrations in-house.
Zapier is a web-based service that connects your various apps to automate workflows and elevate productivity levels. This powerful technology is designed to better automate your business tasks and help your teams accomplish more with 10x the impact.
"We're able to use Zapier for so many things...It has created this awesome culture internally for asking, 'how can we streamline that? Is there a Zap for that?' which is awesome!" -- Daryna Kulya, Co-Founder of OpenPhone
Integromat is a tool for automating manual processes. Connect your favorite apps, services and devices without having any programming skills. With Integromat, you will be able to automate your workflow yourself.
Format: Online, desktop, and mobile apps
Notion serves as a workspace for notes, docs, wikis, projects, and collaboration. Use it on your own, with your team, or as an entire company. Get started for free, then add your whole team
“Now that we’re using Notion, everyone involved in a project has visibility into things like changes in scope and other status updates.”-- Kip Price, Director of Engineering at Code Academy.
Format: Online, desktop, and mobil apps
Dropbox is one of the world’s first smart workspaces that helps people and teams focus on the work that matters. With more than 600 million registered users across 180 countries, they’re on a mission to design a more enlightened way of working. Dropbox is headquartered in San Francisco, CA, and has 12 offices around the world.
“Slack is for instant communication, and then Paper is where all of our living, breathing documents go. And it’s amazing to have the two joined together." -- Christine Donaldson, Creator Marketing Manager at Patreon
When choosing productivity tools, teams often leave the “productivity” part out. Tools are often selected based on the loudest voices, prior vendor relationships, or familiarity. But are they really the best tool for work or life? If productivity is your goal, use that as part of the framework for selecting the tools. Don’t think of productivity as an afterthought--put it front and center in your selection process.