Top 20 Best Task Management Software for Work in 2023
Are you looking for the best task management tools to streamline your work? With numerous apps and software systems available all claiming to be the perfect fit for your needs, it can be difficult to decide which one is really right for you.
In this blog post, we'll explore the top 20 best task management software solutions on the market in 2023 so that you can make a better-informed decision about what will support your workflow most effectively.
From simple daily organization systems to comprehensive management tools, all the way up to cloud-based project command centers, each of these programs has something special to offer any ambitious professional or multitasking team!
1. ClickUp
ClickUp is an all-in-one productivity tool designed to tackle any task—from your daily to-dos to complex projects, even your business' entire workflow—in a single screen. Teams across industries rely on ClickUp to boost productivity with over 15 ways to visualize workflows including List, Gantt, Calendar, and its Kanban-like Board view. ClickUp's customizable tasks are designed to help you plan, organize, and collaborate on any project with a scalable Hierarchy to break down complex items into manageable subtasks that you can easily edit or rearrange.
Beyond organization and structure, ClickUp's task automation, customizable ClickApps, and Custom Fields help streamline your processes and optimize your day-to-day process. With hundreds of flexible tools, drag-and-drop functionality, and over 1,000 integrations, ClickUp takes the heavy lifting off of task management.
Best Features
- Customizable tasks and subtasks with automations, Custom Field data, time-tracking, and more
- Multiple assignees and comment threads to delegate tasks
- Assigned comments to turn thoughts into action items
- Sharable screen recordings that can be converted directly into a task
Current Limitations
- Not all views are available in the mobile app yet
Pricing
- Free Forever: unlimited members and tasks, 100MB of storage, 24/7 customer service, collaborative Docs, Whiteboards, Chat, and more
- Paid plans starting at $5 per month for more advanced features, storage, and permissions
- Contact ClickUp for custom Enterprise pricing
Get started with ClickUp for free, no credit card required
2. Asana
Asana is a task management tool featuring a kanban board and a listview depending on what you prefer. You can either assign your team members to cards (kanban board) or assign tasks (list projects). Whatever option you choose, you get features such as attachments, sub-tasks, labels, descriptions, and comments to add to your tasks. You can also mark certain tasks as milestones, define dependencies, and add deadlines to your tasks.
Best Features
- Can add milestones, define dependencies, and add deadlines to your tasks for multiple projects
- Offers a “Conversation” section to discuss the task
- Offers a “Files” section that stores all your attachments for easy access
Current Limitations
- No offline editing option
- Features can be overwhelming for users looking for a simple task management tool
Pricing
- Free plan
- Premium - $13.49/monthly ($10.99/month if billed annually)
- Business - $30.49/monthly ($24.99/month if billed annually)
- Enterprise - Request a quote
3. Trello
Trello is a well-known free task management software solution. It follows a “cards" system in a kanban board. Trello allows you to set a step-by-step process of how a task is supposed to move from inception to completion. You can organize your projects and cards by adding tags, attaching files, and defining deadlines. Use it as a collaboration tool, and track your progress and also get a comprehensive view of how the work is progressing.
Best Features
- Assign “cards” as tasks
- Create a step-by-step process by adding different columns
- Create card checklists for sub-tasks within main tasks
- Good for small business, personal projects, or enterprise
Current Limitations
- Customization tools may be limited for some
Pricing
- Free plan
- Business Class - $12.50/month ($9.99/month if billed annually)
- Enterprise - $17.50 per month for 100 users
4. Aha!
Aha! is a powerful task management software that caters to product development and project management. It offers a wide range of features that can help businesses streamline their workflows and boost productivity. It is a comprehensive solution that empowers teams to manage, schedule, track, and prioritize tasks within a unified platform.
Best Features
- Visual roadmaps to define your needs and showcase your plans
- Idea management software to gather feedback and analyze trends
- Streamline agile development and project management with strategic product roadmaps
Limitations
- Two-way integration with some applications can be difficult
- Inconsistencies and challenges with UI
Pricing
- Aha! Roadmaps: Starts at $59 per user/month
- Aha! Ideas: Starts at $39 per user/month
- Aha! Create: Free for single users / Starts $8 per user/month for an upgraded plan
- Aha! Develop: Starts at $9 per user/month
5. Omnifocus
OmniFocus is a personal task management software designed to help individuals and teams manage their tasks and projects effectively and efficiently. OmniFocus allows users to create tasks, organize them into projects and contexts, set due dates and priorities, and track progress towards completion. This is a powerful tool for individuals and teams who need to manage complex workflows and stay on top of their tasks and projects. It can also be integrated with other productivity tools such as calendars and email, making it easy to manage tasks and projects from one central location.
Best Features
- Allows users to create tasks and organize them into projects and contexts
- Integrates with a number of other productivity tools, including calendars and email clients
- Create custom perspectives or filtered views of tasks and projects based on criteria such as due dates, priorities, and contexts
Limitations
- Complex tools and features may require a steep learning curve
- Limited collaboration tools for bigger teams and organizations
Pricing
- Subscription: $9.99 per month
- V3 Standard License: $49.99
- V3 Pro License: $99.99
6. Binfire
Binfire is an AI-powered task management software to help teams plan, track, and collaborate on multiple projects at once. This solution provides a way to get things done faster through AI. Binfire is a great option for teams adopting waterfall or agile methods when it comes to project delivery. It is an easy-to-use management software to help anyone from small teams to an enterprise.
Best Features
- Bird’s eye view of projects and tasks in real-time
- Built-in Slack conversation tool to communicate with team members
- Supports Agile and Hybrid project management methodologies
Limitations
- Learning curve for users with limited background knowledge
- Limited integrations with third-party applications
Pricing
- Free basic plan for small teams
- Premium: Starts at $6.50 per user/month
- Business: Starts at $10 per user/month
- Enterprise: Contact Sales for pricing
7. Ora
Ora is a collaborative project workspace that offers task management solutions including team collaboration, project management, chats, timelines, Kanban, Scrum, and more to help users stay productive. It comes with various functions from simple to-do lists to running sprints. Ora is an all-in-one Agile solution to help keep projects moving.
Best Features
- Faster project delivery with an intuitive agile development solution
- Launch products on time with tasks and deadlines
- Sprint management to track team progress real time
Limitations
- No dedicated goal-tracking tool
- Limited integrations
Pricing
- Basic: Free for up to 10 users
- Professional: $5.99 per user/month
- Enterprise: $19.99 per user/month
8. Todoist
Todoist is a productivity application that helps users organize and manage tasks and deadlines. It gives users an easy overview of tasks, subtasks, due dates, priority levels, and more. Todoist is a project management tool that helps users manage schedules and workflows to help keep them organized while staying productive. It has a great user interface that makes it easy for users to make their way around the tool for collaboration and task management.
Best Features
- Quick add lets users capture and organize tasks quickly
- Build great work ethic with recurring due dates
- Engage team members to collaborate with task delegation for shared projects
Limitations
- Free version does not offer automatic backups and reminders
- Recurring updates can be disturbing for others
Pricing
- Free to use for starters
- Pro plan starts at $4 per month
- Business plan for teams start at $6 per user / month
9. Airtable
Airtable is a relationship database and project management tool that focuses on data organization and collaboration. It uses a spreadsheet format to organize and structure data, allows teams to track workflow and automate processes, and has the ability to create relationships and link records from one table to another.
Best Features
- Actionable views such as Timeline, Kanban, Gantt, Calendar, and Grid View
- Single to multi-sequence workflow automation
- Robust API and has built-in support for popular apps
Limitations
- Paid plans are costly
- User interface can be improved
- Filtering system can be difficult in complex situations
Pricing
- Airtable offers a Free plan
- Plus: $10 per seat/month; billed annually
- Pro: $20 per seat/month; billed annually
- Enterprise: contact for pricing
10. Notion
Organize your personal and business-related tasks and projects with Notion. This project and task management tool is a simple but intuitive application that is great for personal and team productivity. Notion is a highly customizable cloud-based application to help manage tasks, personal information, and other records.
Best Features
- Easy to use and customize according to your needs and preferences
- Offers features to help with goal setting and lead management
- Drag and drop interface for ease of use without the need for trainings
Limitations
- Note taking features can be slow
- Limitations with the actions that can be performed within software integrations
Pricing
- Notion offers a free plan for individuals
- Plus: $8 per user per month
- Business: $15 per user per month
- Enterprise: Contact sales for pricing
11. Workflowy
WorkFlowy is a flexible platform for improving organizational productivity. This web-based task management app is known for its note-taking features complete with a bullet list structure that is great for meetings. WorkFlowy provides a flexible and fractal system for organizing and recording information in a fast way. It helps build fast note-taking skills for individuals handling multiple active projects and tasks at the same time.
Best Features
- Drag and drop interface for fast typing and note-taking
- Add unlimited files and images for a visual document of your notes
- iOS and Android app for on-the-go note-taking
Limitations
- Limited mobile app functionality
- Lack of robust task management features
Pricing
- Basic: Free
- Workflowy Pro: $4.99/month
12. Nifty
Nifty is a team collaboration and project management tool that features an ease of use with flexible tools to empower users to share ideas, provide feedback, and communicate to achieve project completion. Nifty comes with various functions to keep all project management functions all in one place.
Best Features
- Overviews to scale project load with insights into roadmap timelines
- Built-in direct messaging and two-way Docs
- Guest permissions and public sharing for external collaboration
Limitations
- No public API yet
- Metrics Dashboards, a commonly requested feature, are currently missing
- No custom automation
Pricing
- Nifty offers a free plan
- Starter: $39 per month
- Pro: $79 per month
- Business $124 per month
13. Any.do
Any.do is a task management and productivity app offering individuals and teams a range of features stay organized, focused, and productive. It is a versatile and user-friendly task management, collaboration, and calendar integration tool making it great for both personal and professional projects. This platform also offers users an option to use artificial intelligence to get ideas and recommendations when working on tasks and projects.
Best Features
- Create and manage tasks, set due dates and reminders, and categorize tasks into projects or lists
- Collaborate by sharing tasks and lists with other users
- Can be integrated with popular calendar apps such as Google Calendar, Apple Calendar, and Outlook
Limitations
- Cost can be steep for smaller teams
- Collaboration tools and functions of a free plan is limited to sharing lists and assigning one task
Pricing
- Personal: Free
- Premium: $3 per month
- Teams: $5 per user/month
14. Taskade
Taskade is a powerful platform for project management, task management, mind mapping, remote work, and more. Use this tool to automate your workflows, achieve project goals, and collaborate with your team. Taskade also provides functions for scrums, sprints, and agile project solutions. Keep your team on track and manage even simple task lists with this project management app.
Best Features
- Collaborative tool that allows users to share boards with other team members and assign tasks
- Access tasks and project information from desktop and mobile applications
- Free AI templates for mind mapping and project management
Limitations
- Limited functionality for organizing tasks
- Lack of automation integrations with popular applications
Pricing
- Free plan available
- Pro: $19 per month for 20 members
- Business: $49 per month for 50 members
- Ultimate: $99 per month for 100 members
15. TasQue
TasQue is a web-based task management software designed to help businesses manage their teams and streamline their workflows. Its user-friendly interface allows for easy project management, enhanced team collaboration, and efficient task assignment. With Taskque, users can assign tasks to team members, set due dates, track progress, and prioritize tasks based on their importance. Taskque offers reporting and analytics tools that enable users to monitor task completion rates and team productivity. The software also features time tracking and scheduling functionalities, making it a comprehensive solution for project and task management.
Best Features
- Manage multiple tasks and projects at once with a dedicated Workspace
- Customize your workspace by creating your own workflows
- Create a To-Do list for managing and handling personal tasks
Current Limitations
- Lacks integration with certain popular tools and applications
- Mobile app has limited functionality compared to its web-based platform
Pricing
- Basic: Free for up to 10 users
- Business: $5/user per month
16. Basecamp
Basecamp is one of the best project management apps where project managers can easily assign tasks and prioritize work. It improves inter-departmental and remote work communication by keeping all relevant files, documents, briefs, etc. in one project management solution. The system allows users to organize tasks by projects and lists, providing a clear overview of tasks and allowing you to add only the relevant team members. Basecamp is known for its excellent task management capabilities, making it easier for teams to track progress and stay on top of their work.
Best Features
- To-dos help track work, deadlines, responsibilities, progress, and details
- Collaborate by sharing docs and other files through the organized space
- The Lineup gives users an overview of projects from start to end date
Limitations
- Cannot add tasks with attributes when creating sub-groups
- It does not have a detailed dashboard to manage multiple projects
- No dependency tracking and slow load
Pricing
- Personal: Free
- Pro: $15/user/month
- Pro Unlimited: $299/month for unlimited users (billed annually)
17. nTask
nTask is a free task management app built for teams and freelancers in various industries. nTask offers a simplified user interface in a robust software solution incorporating sophisticated and powerful features to manage projects in all phases. nTask provides numerous features that help you monitor multiple projects at the same time. nTask offers various tools such as time tracking solutions, a kanban board, issue tracking, and more.
Best Features
- Track time spent on tasks and projects with time tracker app
- Visual project management to track projects
- Ability to add comments or convert comments to tasks
- Gantt charts to monitor project progress
Limitations
- Lacks advanced reporting features
- Not built for large teams
Pricing
- Free plan
- Premium: $3/month per user
- Business: $8/month per user
- Enterprise: Contact nTask for details
18. Backlog
Backlog is an online project management solution for developers. It is a simpler and easy to use collaboration tool for managing projects, tasks, code bugs, and more. Backlog project management offers more advanced features through tools and functions including Gantt charts, boards, and charts. It also allows users to easily create customized workflows for bug and issue tracking.
Best Features
- Task hierarchy helps users stay organized with parent and sub tasks
- Custom categories and fields to fit your team’s workflow
- Code management and documentation functions
Limitations
- Messy subtask implementation compared to other bug tracking tools
- No screenshot or video recording feature
Pricing
- Free
- Starter: $35 per month
- Standard: $100 per month
- Premium: $175 per month
19. Taskworld
Taskworld is a cloud-based task management tool that helps businesses organize and manage their tasks and projects. It offers a range of features that allow teams to collaborate effectively, track progress, and prioritize tasks based on their importance. Taskworld offers visual task boards that allow teams to visualize and organize tasks in a clear and intuitive way. This feature makes it easy to track the status of each task and maintain an overview of the entire project.
Best Features
- Complete set of task management tools, including task creation, assignment, prioritization, and tracking
- User-friendly interface allows teams to manage tasks efficiently, reducing the risk of missed deadlines
- Built-in collaboration tools that enable team members to communicate, share files, and provide feedback on tasks and projects
Current Limitations
- Lack of reporting features and tools
- App can be slow and clunky
Pricing
- Free for up to 15 users
- Premium: $8/user per month
- Business: $15/user per month
- Enterprise: Contact for pricing
20. Plutio
Plutio is a comprehensive task management software that enables businesses to manage and streamline their workflows. With Plutio, users can create tasks, assign them to team members, set deadlines, track progress, and prioritize tasks based on their importance. Plutio offers an all-in-one solution for businesses, providing a range of features such as project management, invoicing, proposals, contracts, forms, and even schedulers all in one platform.
Best Features
- Offers mobile apps for iOS and Android devices, allowing users to manage their tasks and projects on-the-go
- Intuitive drag-and-drop editor which makes it incredibly easy to create proposals, invoices, forms, and even schedulers
- Communicate features such as comments, direct messaging, channels and project discussions
Current Limitations
- Limited task prioritization features
- Task management features can be improved and upgraded
Pricing
- Free trial available
- Studio: $39/month
- Agency: $99/month
Benefits of Using a Task Management Software
Aside from helping you organize and manage tasks, task management software and tools provide users and teams with a wide variety of benefits and advantages. Some of them are:
Better time management
Task management software allows teams to prioritize tasks and allocate time more effectively, reducing wasted time and ensuring that important deadlines are met.
Enhanced collaboration
Task management software provides a centralized platform for teams to work together, share information, and collaborate on tasks in real-time.
Increased accountability
Task management software allows team members to track their progress and hold themselves accountable for completing tasks on time.
Better decision-making
Task management software provides data and analytics that enable teams to make informed decisions about their tasks and projects.
Greater flexibility
Task management software is highly customizable, allowing teams to tailor workflows and processes to their specific needs and requirements.
Overall, using task management software can significantly improve team efficiency, productivity, and collaboration, resulting in better outcomes for businesses.
ClickUp As An All-in-One Task Management Software
Aside from helping individuals and teams stay organized and focused, task management software and apps help increase productivity and improve efficiency which will lead you one step closer to your goals. ClickUp is a centralized platform to help teams not just manage tasks but also work together on both small tasks and big projects. Get access to all of ClickUp’s tools and features for free. Sign-up for a free account today and start managing and prioritizing your tasks!
