12 Best ProProfs Alternatives for 2023 (Free & Paid) | Friday.app

Find the Top ProProfs Alternatives for Project Management This Year

Posted by The Friday Team

Are you one of ProProfs’s users who finds the project management platform helpful but is looking for something a little bit more?

ProProfs is a project management software to help users and organizations with project and task management. But it has its limitations.

Some of these include:

  • Does not come with automation features
  • Responsiveness and interface can be improved

Eventually you will need a better application. We've curated a list of best ProProfs alternatives to help you on your journey. Let's dive in!

1. ClickUp

ClickUp is one of the top-rated project management and productivity tools used by all kinds of teams and businesses. This software offers a majority of the tools and functions that you can find from ProProfs at little to no cost at all. With ClickUp, software developers, engineers, product managers, and more can streamline product releases through simpler but highly customizable workflows based on any need.

Best Features

  • Various views including List view, Board view, Box view, Gantt Chart view, Calendar view, and more 
  • Simplified task hierarchy to give you more flexibility and control 
  • Integrate and connect more than 1,000 tools for free

Limitations

  • Learning curve due to amount of available features 
  • No Table view in the mobile app, yet

Pricing

  • Free: Free forever
  • Unlimited: $5 per user per month
  • Business: $12 per user per month
  • Business Plus: $19 per user per month
  • Enterprise: Contact sales

User Ratings

G2: 4.7/5 (4800+ reviews)

Capterra: 4.7/5 (3100+ reviews)

Get started with ClickUp free, no credit card required

2. Trello

Trello is a project management tool that specializes in organizing projects into boards, making it easy for teams and project managers alike to visualize tasks and keep track of project status at a quick glance. This ProProfs alternative also offers multiple ways to view tasks, project templates, and an option for workflow automation via Butler.

Best Features

  • Choose from Board, Timeline, Table, Calendar, Dashboard, Map, and Workspace views
  • Link other work tools to Trello via Trello plugins
  • Easy-to-use templates from industry leaders and Trello community

Limitations

  • Not suitable for complex projects
  • Only one board can be opened at a time
  • Can't assign tasks to multiple people

Pricing

  • Free Plan
  • Standard ($5 per user/month; billed annually)
  • Premium ($10 per user/month; billed annually)
  • Enterprise (contact for pricing)

User Ratings

G2: 4.4/5 (13000+ reviews)

Capterra: 4.5/5 (22000+ reviews)

Are you currently using Trello? We compiled the list of the top Trello alternatives this 2023 here.

3. Backlog

Backlog is an online project management solution for developers. It is a simpler and easy to use ProProfs alternative and a collaboration tool for managing projects, tasks, code bugs, and more. Backlog project management supports teams through tools and functions including Gantt charts, boards, and charts. It also allows users to easily create customized workflows for bug and issue tracking.

Best Features

  • Task hierarchy helps users stay organized with parent and sub tasks
  • Custom categories and fields to fit your team’s workflow
  • Code management and documentation functions

Limitations

  • Messy subtask implementation compared to other bug tracking tools
  • No screenshot or video recording feature

Pricing

  • Free basic plan for up to 10 users
  • Starter(up to 30 users): $35/month
  • Standard(unlimited users): $100/month
  • Premium(unlimited users and projects): $175/month

User Ratings

G2: 4.5/5 (160+ reviews)

Capterra: 4.5/5 (70+ reviews)

4. Asana

Asana is a simple project planning tool with many integrations to help you manage your work efficiently. When comparing ProProfs and Asana, you’ll find Asana offers you more features with the same streamlined interface. One of the drawbacks of this tool is that it doesn’t offer a built-in mind map view.

Best Features

  • User interface
  • Visual project timeline
  • Many integrations

Limitations

  • Limited free features
  • Slight navigation bugs

Pricing

  • Basic plan: Free
  • Premium plan: $12 per month per member
  • Business plan: $24.99 per month per member
  • Enterprise plan: Contact for details

User Ratings

G2: 4.3/5 (9100+ reviews)

Capterra: 4.5/5 (11800+ reviews)

5. Todoist

Todoist is a productivity application that helps users organize and manage tasks and deadlines. It gives users an easy overview of tasks, subtasks, due dates, priority levels, and more. Todoist is a project management tool that help users manage schedules and workflows to help keep them organized while staying productive. It has a great user interface that makes it easy for users to make their way around the tool for collaboration and task management.

Best Features

  • Quick add lets users capture and organize tasks quickly
  • Build great work ethic with recurring due dates 
  • Engage team members to collaborate with task delegation for shared projects

Limitations

  • Free version does not offer automatic backups and reminders
  • Recurring updates can be disturbing for others

Pricing

  • Free to use for starters
  • Pro plan starts at $4 per month
  • Business plan for teams start at $6 per user / month

User Ratings

G2: 4.4/5 (740+ reviews)

Capterra: 4.6/5 (1900+ reviews)

6. Monday.com

Monday.com is a powerful project management software that offers intuitive dashboards to view work status across multiple projects. You can easily set goals, establish task dependencies, and prioritize tasks, so your team is aware of the action plan at all times. This way, you won’t receive unwelcomed work surprises on Mondays!

Best Features

  • Unlimited boards and docs in the free plan
  • Customizable workflows to easily track projects
  • Use Gantt charts to plan, track and manage tasks

Limitations

  • Dashboards are a paid premium feature
  • Limited customer support - lacks phone and chat service

Pricing

  • Free Plan
  • Basic: $10 per member/month
  • Standard: $12 per member/month
  • Pro: $20 per member/month
  • Enterprise: Custom pricing

User Ratings

G2: 4.7/5 (6600+ reviews)

Capterra: 4.6/5 (3200+ reviews)

Read: 15 Best Monday.com Alternatives for Better Project Management

7. Nifty

Nifty is a team collaboration and project management tool that features an ease of use with flexible tools to empower users to share ideas, provide feedback, and communicate to achieve project completion. Nifty comes with various functions to keep all project management functions all in one place.

Best Features

  • Overviews to scale project load with insights into roadmap timelines
  • Built-in direct messaging and two-way Docs
  • Guest permissions and public sharing for external collaboration

Limitations

  • Limited tools to help facilitate and implement digital marketing strategies
  • User interface and organization of dashboard can feel cluttered

Pricing

  • Nifty offers a free plan
  • Starter: $39 per month
  • Pro: $79 per month
  • Business $124 per month

User Ratings

G2: 4.7/5 (400+ reviews)

Capterra: 4.7/5 (140+ reviews)

8. ProofHub

Collaborate with your team on all kinds of projects under one tool. ProofHub is a ProProfs alternative that helps users plan, organize and deliver projects on schedule. The tool offers features to help individuals with on time project delivery and team accountability. ProofHub has a simple and straightforward interface that is great for users with limited to little understanding of project management applications.

Best Features

  • Plan and organize projects with a table view, kanban board, or a gantt chart
  • Assign and prioritize tasks with deadlines, time estimates, and labels
  • Custom workflows show an overview of current task progress

Limitations

  • Lack of control over email notifications
  • The mobile app is limited, making it difficult to work on the go

Pricing

  • Ultimate Control: $89/month
  • Essential: $45/month

User Ratings

G2: 4.5/5 (60+ reviews)

Capterra: 4.5/5 (70+ reviews)

9. Shortcut

Integrate various tools and plan projects under one tool with Shortcut. Easily switch between task boards, sprints, and planning in one easy to use tool. Shortcut is a fully cloud-based tool that provides users the ability to manage team projects in various views including a Kanban, calendar, roadmap view, and so much more. Take a look at company goals and KPIs and share them with other individuals in your organization. Through these tools, you are able to align and keep your team or colleagues engaged with your goals for every project.

Best Features

  • Share, edit, and view plans in between Milestones, Docs, and Stories to identify issues and bottlenecks
  • Plan tasks and projects in a Kanban-style view
  • Editable and customizable workflows

Limitations

  • Learning curve for individuals without a technology background
  • Issue tracking and process management features can be improved

Pricing

  • Shortcut offers a free version
  • Team: $8.50 per user per month
  • Business: $12 per user per month
  • Enterprise: Contact sales for pricing

User Ratings

G2: 4.3/5 (100+ reviews)

Capterra: 4.6/5 (300+ reviews)

10. Basecamp

Basecamp is a project management tool designed to help teams manage projects and collaborate more effectively. It has been around since its 2004 launch and is one of the most popular and widely used tools in the project management space. Basecamp offers users a variety of features that make it easier for teams to break down big projects into smaller tasks and assign responsibilities.

Best Features

  • Post team announcements and updates on message boards
  • Track team progress with the hill charts feature
  • View upcoming and pending tasks in your project plan

Limitations

  • Cannot add tasks with attributes when creating sub-groups
  • It does not have a detailed dashboard to manage multiple projects
  • No dependency tracking and slow load

Pricing

  • Personal: Free
  • Pro: $15/user/month
  • Pro Unlimited: $299/month for unlimited users (billed annually)

User Ratings

G2: 4.1/5 (5000+ reviews)

Capterra: 4.3/5 (13000+ reviews)

Not what you're looking for? Check out our list of the best Basecamp alternatives here!

11. Wrike

Wrike is a cloud-based collaboration software for teams following project management models such as agile, waterfall, and more. Among other project management tools, Wrike offers support for marketing teams, project management, IT, and organizations offering professional services. The work management platform also supports customer management with extensive growth key features.

Best Features

  • Create and manage campaigns with custom workflows and dynamic reports
  • Manage clients with professional services management system
  • Enterprise grade security with user authentication and role-based access

Limitations

  • Wrike’s complex web API makes onboarding difficult for teams
  • Many will find the desktop version of Wrike to be non-intuitive
  • Wrike is relatively expensive compared to equally powerful tools(Check out top Wrike alternatives)

Pricing

  • Free
  • Professional: $9.80 per user/month
  • Business: $24.80 per user/month

User Ratings

G2: 4.2/5 (1200+ reviews)

Capterra: 4.2/5 (1600+ reviews)

Working remotely? Check out our list of the best remote work software for 2023!

12. nTask

nTask is a simple but powerful project management solution that makes it easy to manage complex workflows. It's made to bring project teams on one place, and collaborate to achieve business goals. The platform’s simple structure gives a bird’s eye view for project progress to help managers make effective decisions.

Best Features

  • Efficient tracking
  • Optimizes tasks and planning with kanban board views
  • Custom statuses for a personalized workflow

Limitations

  • Lacks advanced reporting features
  • Not built for large teams

Pricing

  • Free plan
  • Premium: $3/month per user
  • Business: $8/month per user
  • Enterprise: Contact nTask for details

User Ratings

G2: 4.4/5 (10+ reviews)

Capterra: 4.1/5 (10+ reviews)

Manage Projects Successfully with ProProfs Alternatives

While ProProfs is a good task and project management software, there are so many other tools which offer advanced features that can better help you plan and manage projects as well as achieve goals. 

If you’re looking for a great ProProfs alternative that can offer so much more, your search ends now!

ClickUp is an all in one project management application with hundreds of powerful tools that you can access all under one platform. 

These features can be customized to work according to any project goals and requirements. Create the perfect workspace to break out your projects and tasks and choose from over 35 ClickApps to customize your task management. 

Keep everything organized all in one place with ClickUp. Try ClickUp for free today and discover how you can tackle any type of work with increased productivity and efficiency.

Did we miss your favorite tool in this article? Suggest it here!

ClickUp - Your homepage for work.
Try it Free

Exclusive, Free Book on Remote Work

Get a free chapter from the Anywhere Operating System. Read it now.